Student Handbook

• Student Services
• Student Policies

The Student Handbook, issued by the Office of Student Services, is published as the college’s notification of regulations that affect student life. While every effort is made to provide current and accurate information, these regulations are subject to change at any time by Cleveland State Community College and the Tennessee Board of Regents.

Student Services

Student Support Services

The Office of Student Services coordinates many services designed to provide assistance to students and groups with matters affecting student well-being and out-of-class life. In addition, the Vice President and other staff members work with academic offices to aid in the development of academic programs to help meet the total needs of the students.

Resources for Student Issues and Concerns  

ACCESS Center

The ACCESS Center, located in room 118 of the Student Center Building, provides a variety of programs and services that promote career preparation, personal development, and academic success. Staff members coordinate Adult student services, Career services, Counseling, Disability services, New student orientation, Online tutoring services, and Transfer information. Stop by or call (423) 478-6217 to make an appointment.

Adult Student Services

Staff members in the ACCESS Center provide a variety of services for adult students.  Workshops (i.e. using technology, time management) and welcome activities that allow adult students to interact with faculty/staff and other students are offered each semester.  Staff members serve as club advisors for the Adult Student Organization and produce a newsletter designed for adult students.  Additionally, staff members serve as the primary contact for students who have been approved by the Tennessee Career Centers for WIOA/TAA training/educational assistance.

Career Services

Career planning and placement resources are available in the ACCESS Center. Students can meet with a career counselor, take a variety of career assessments, and explore occupational information. Additionally, students can receive help with writing a resume, preparing for an interview, and connecting with local employers.  Our Career Planning and Placement Coordinator can assist currently enrolled students and graduates find part-time or full-time employment opportunities.  

Counseling

The ACCESS Center serves as a place where students experiencing personal difficulties can speak with a counselor and be referred to appropriate local community agencies. ACCESS Center counselors provide personal development programs and mental health awareness programs, but do not provide professional counseling/therapy services.

Disability Services

Disability Support Services in the ACCESS Center provide appropriate accommodations in accordance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. If a student believes they have a mental, physical, or learning disability that would impact academic achievement, please contact our Coordinator of Disability Support Services for documentation requirements and assistance. Students are encouraged to make early contact prior to the beginning of their first semester so that documentation and accommodations will be in place at the beginning of the start of classes. Students who need support services or accommodations for entrance testing should contact this office prior to enrollment.

Starfish Early Alert

The ACCESS Center coordinates an academic early alert program, which is designed to facilitate communication between students, instructors, and student support staff.  Instructors use the system to email students about any academic issues and make recommendations for improvement. Additionally, designated staff members (i.e. completion coaches) contact identified students to make them aware of support services.

New Student Orientation

The ACCESS Center coordinates orientation activities for new students. New students are required to attend an orientation session where they will meet faculty and staff, learn about campus resources, and complete the advising/registration process.  Students are mailed invitations and are directed to the college’s website to make a reservation.

Tutoring Services

Help is available from several sources for students who need assistance in their classes. Any student who is having difficulty in a class should always talk first with the instructor of the class to find out how the instructor may assist the student. Also, many course textbooks have CDs, website resources or other electronic help available. Additionally, current students have access to a free 24/7 online tutoring service called Tutor.Com.  This service provides tutoring help in many subjects including Writing, Math, Biology, Chemistry, and Anatomy & Physiology.  Students access Tutor.Com through the “My CS Courses” section in CougarNet.  (See the “Language Arts Learning Center” section for more information about in-person reading and writing tutoring services).

Transfer Information

The ACCESS Center houses information from several local and regional colleges and universities for students planning to transfer. Students have several opportunities to speak with transfer representatives during scheduled individual institution visits or by attending our transfer fairs in the fall and spring.

Academic Honor Society

Cleveland State Community College has an active chapter of Phi Theta Kappa International Honor Society of Two-Year Colleges. The society seeks to promote scholarship, develop leadership and service and cultivate fellowship on campus and in the community. Membership in the Cleveland State Community College Chapter, Omega Omicron, is by invitation to students on the basis of academic achievement.

Advising

All degree- and certificate-seeking students are required to speak with their faculty advisors prior to registering for classes. Advisors will provide a personal identification number unique to each student each semester after advisement. New students see an advisor as part of the new student orientation program. Academic Deans and/or advisors in the Summer Advising Center also provide assistance to transfer and readmit students. The Coordinator of Advising Services is housed in Academic Affairs and assists the college with advisor training, evaluation of advising services and transfer articulation. Currently attending students are assigned a faculty advisor from their chosen area of study. Students can find the name of their assigned advisor in the “My Account” tab in Cougar Net or in Degree Works. Students who are undecided majors or classified as “non-degree” are encouraged to see a counselor in the ACCESS Center.

Athletics & Campus Recreation

Cleveland State Community College is a member of the National Junior College Athletic Association and the Tennessee Community College Athletic Association and maintains a strong program of intercollegiate sports. Recognition has included state and regional championships and national rankings. Team sports of baseball, men’s and women’s basketball and women’s softball are available. NJCAA player eligibility standards apply.

Students have the opportunity to benefit from a variety of activities and programs devoted to healthful living through the CSCC Fitness Center. Hours for the Fitness Center are posted at the beginning of each semester. There are both cardiovascular and weight training equipment available. Basketballs and tennis equipment are also available for checkout. The Fitness Center is available free to all students, faculty and staff.  For more information about the CSCC Fitness Center, contact the Director of Athletics and Campus Recreation.

ATM Services

ATM machines are located in the George L. Mathis Student Center just outside the Enrollment Services Office.

Bookstore

The Bookstore, located in the George L. Mathis Student Center, is open during the fall and spring semesters from 8 a.m. to 4 p.m. Monday through Thursday and 8 a.m. to 2 p.m. on Fridays. Special summer hours are 8 a.m. to 2 p.m. Monday through Thursday and 8 a.m. to 12 p.m. on Fridays. They are open for extended hours during the first weeks of classes each semester. In addition to renting and selling textbooks and stocking reference materials and supplies for your courses, the Bookstore offers e-books, graduation supplies, CSCC gifts and apparel as well as year around buyback of your textbooks. Visit the Bookstore online at www.csccshop.com or by phone at 423-478-6234.

Campus Identification Cards

All students are required to have an ID Card. IDs are made at the information desk and at the Athens Center. The ID card is required to utilize the services of the library, labs, fitness center and bookstore. It also allows students to attend all college-sponsored student activities and athletic events at no charge. While on campus, students/employees are expected to have ID card on their persons. There is a $5 replacement fee for additional cards.

Campus Tours

Campus tours are available to anyone interested in attending Cleveland State. Tours include a general information session with a college counselor and a tour of the campus conducted by a student tour guide. When scheduled in advance, tours can also include an advisement session with a counselor or faculty member in the student’s field of study, as well as appointments with various departments on campus, such as admissions or financial aid. To schedule a campus tour you may visit our website at www.clevelandstatecc.edu and click on “Tour CSCC” link or by calling (423) 473-2366 or (800) 604-2722, Ext. 366.

Clubs and Organizations

Campus organizations provide opportunities for students to gain valuable leadership experience through recreational activities, educational programs and service projects. Interested students may identify with one or more organizations that meet their special interests. A current list of organizations, information concerning organizations and instructions on the formation of a new group are available in the Student Activities Office located in the Gym room 114A. A list of currently registered student organizations is maintained in the office of the Vice President for Student Services.

Cooperative Education

The cooperative education program integrates classroom theory with practical work experience. This program provides students with the opportunity to bridge their academic preparation with on-the-job work experiences. Classes are available to help students develop job search and work ethic skills (CPE 1011  and 1012  ). Students also have the opportunity to develop transitional workplace skills through non-major related work placements (CPE 1015   and 2000  ) and to increase expertise and skills in their career field through a major-related work or volunteer placement (CPE 1010  , 1020  , 2010  and 2020  ).

For information about these courses or for help identifying a co-op placement, call (423) 614- 8718 or (800) 604-2722, ext. 718, or stop by the Cooperative Education Office in the Career Education Building, room 106C. Email inquiries can be sent to coopeducation@clevelandstatecc.edu. Additional information and answers to frequently asked questions can be obtained from the college’s website.

Food Services

The Campus Kitchen, located in the George L. Mathis Student Center, is open during the fall and spring semesters Monday - Friday, 7:30 a.m. to 2 p.m.  They serve a full breakfast and lunch menu. In addition to providing food services, they manage all campus vending and catering services.

Hours For Student Services

To serve our students, the following offices are open on a regular basis Monday through Friday, 8 am to 4:30 pm* during the fall, spring and summer semesters.

• ACCESS Center
• Athletics and Campus Recreation
• Enrollment Services
• Financial Aid
• Vice President for Student Services
• Student Activities
• Testing Center (Schedule tests online)

*Note:  Extended hours during peak enrollment times and by appointment.

Language Arts Learning Center

The Language Arts Learning Center (LALC), located upstairs in the Humanities Building, provides resources for students who need help in language-related areas. The LALC is open from 8 a.m. to 4:30 p.m. Monday through Friday, with additional evening hours posted each semester.

The Reading and Writing lab serves as a place where students can write, study or receive help in their writing and reading assignments. Students often come to the lab for help in writing essays and papers, grammar, punctuation and English as a second language.  Students can drop in or call a Writing Coach at (423) 473-2354.

The Foreign Language division of the LALC is where students can receive help in any foreign language related areas offered at Cleveland State.  In the lab we have access to many resources for language study.  We also offer individual help for foreign language students and pre-test study sessions. Please come by or contact us at (423) 473-2354 for more information.

Internet access and computers are available along with printing privileges and helpful staff to provide assistance as needed. Our goal is to cultivate the importance of language and writing application in all curriculum areas.

Library

• Resources - books, e-books, journals, databases of full-text journal and graphical digital files, course media, government documents, micro forms, internet access and computer labs.
• Services - personalized assistance with locating resources, information literacy instruction and interlibrary loan services for obtaining resources owned by other institutions.
• TALC cards - borrowing privileges from each TBR/UT library are available. Contact the Cleveland State Library to obtain a TALC card.

Campus IDs are required to check out library materials and obtain access to campus print allocation. There is a charge for replacement IDs.

The library is your gateway to information of all types. There are also areas for quiet study, viewing media resources and collaborating in groups. Comfortable chairs are available for relaxing between classes.  Many library resources are available off-campus through CougarNet.  Research and technology assistance is available from our expert staff.

Library Circulation

Books in the General Collection may be checked out for two weeks. Course lectures on videotapes and DVDs may be checked out for one week. Library materials may be renewed online if there are no other patrons waiting. Circulation of selected materials may be limited by being included in the Reserve Collection behind the circulation desk. These items are temporarily restricted due to the demands of classroom assignments and may be available for room use only (does not leave the library), one day, two days, or one week depending on the item. Resources may be renewed by accessing your online library account. All fines and charges must be cleared in order to register, view grades, or obtain transcripts.

Library Fines

For most library materials, five grace days will be given after the due date. If the material has not been returned at the end of those days, a charge of $.25 per day per item will be levied. Fines are not charged for non-class days or weekends. The amount levied will not exceed the price of replacement of the item and/or $10 - whichever amount is less.

Some library materials - such as textbooks, reserves, laptops, and tablets - may have different fine structures.

Lost and/or Damaged Books

Library books are protected under the Tennessee Code Title 39-Section 14. The charge for lost or damaged books is based on replacement price of the item and may include binding costs. Books that are out of print may also activate a replacement cost search. Damages to materials will be assessed on an item-by-item basis by library staff.

Videotape/DVD Circulation Policies

Many of the video courses are now available in a streaming digital format. Look for “The Stream” on the Cougar Net page under Academics or the Library tab. Course videotapes/DVDs are available to all registered students. To request a particular video, ask a staff member at the library circulation desk or the reception desk at the Athens or Monroe County Centers. The regular checkout period is for one week. Should you need to keep the item longer, you are able to renew it. For your convenience, the first renewal may be made by accessing your personal online library account. To keep the video for subsequent renewals, you must bring the item to the library circulation desk or the reception desk at the Athens or Monroe County Centers for completion of the renewal process.

Students who are enrolled only in video or web courses and who live outside of Bradley County are eligible to receive items by mail. This service is also extended to any student with a disability that prohibits easy access to campus. For more information or to be added to the mailing list, contact the library staff. The student with mailing privileges will have a 30-day checkout period.

When videos/DVDs are checked out, a due date is affixed to the case. This is the date by which items must either be returned or renewed. For your convenience a book/tape drop is located at the back door of the library(facing the circle). Please return items at this location when the library is not open. All videos/DVDs should be returned to the site where checked out. If items are not returned or renewed by the due date, a late fine will be assessed. Five grace days are allowed after the date due at which point late fines accrue at a rate of $.25 per day per item - not to exceed $10 per item. Fines are not charged for nonclass days or weekends. At the end of the semester, grade reports and transcripts will be held for all students failing to return tapes or pay fines.

Lost and/or Damaged Videotapes/DVDs

Charges for lost/damaged videotapes/DVDs are equal to the replacement price of the item. Video/DVD copies are assessed at $12.50.

Library Contact Information

Library hours are posted on the library’s homepage: www.clevelandstatecc.edu/library/welcome. Library telephone number: (423) 478-6209. Library email address: library@clevelandstatecc.edu.

Media Center

The Media Center, combined with the Center of Emphasis for Instructional Technology, is located on the lower floor of the library building. The Media Center/CoE includes a fully equipped television studio and control room that is the hub of a cross-campus, multi-channel closed-circuit TV network. The Media Center/CoE is more than television production. It is also a full service duplication center for most types of media including CDROM, DVD and USB drives. As its name implies, the Media Center/CoE provides staff and faculty with contemporary audio/visual equipment complementing the multimedia needs of a modern, technology-enabled campus.

The Media Center along with the COE maintains and monitors the Distance learning room, which can connect, using Adobe Connect, to anywhere in the world. L-120 is our training room which contains 16 workstations that allow for training on many topics and technologies. This room is also great for web conferences and is complete with a Smart Board and other presentation equipment.

Nursing Mothers’ Room

A Nursing Mothers’ Room is located in the George L. Mathis Student Center in Room 110E for the purpose of accommodating nursing mothers. This room is available for faculty, staff, and students who are nursing mothers. This is in accordance to the Dept. of Labor guidelines under the Patient Protection and Affordable Care Act of the Fair Labor Standards Act.

Official Means of Communication with Students

Cleveland State prefers to communicate with students via Cougar Net and/or campus email. All notices, disclosures, etc., are sent via email.  It is important that all students check their campus email regularly.

Off-Campus Sites

Cleveland State has off-campus sites to serve students in the northern counties of our service area. Sites are located in Athens and Madisonville. Students may take some or all of their college coursework at the Athens Center in any given semester in order to reduce their driving time. A selection of general education core classes, in addition to a variety of other major-related courses, are offered each semester at this site. Students may take classes at the Monroe County Center, however, course selection is limited.

In addition, students may conduct much of their college business at these sites. Support services offered at the off-campus location include acceptance of applications, career counseling, orientation, registration, financial aid and scholarship counseling, cooperative education, acceptance of fee payments, video class library services, library research and information services classes and testing services. Library books and resources are available to students for pickup at the off-campus sites.

The Athens Center phone number is (423) 745-8486. The Monroe County Center office phone number is (423) 420-9530.

Public Information Services

The Communications and Public Relations Office coordinates all internal and external communications efforts and directs all releases of information to the media. Individuals and groups are encouraged to contact this office as they become aware of newsworthy events. The Director of Communications and Public Relations office is located in Room 218A of the Administration Building, (423) 472-7141 ext. 208.

Service-Learning

Cleveland State Community College is committed to providing students with the opportunity for experiential learning through community service activities. Many courses in various disciplines now incorporate service-learning activities, providing students with an opportunity to connect what they are learning in the classroom with service in the community. The First Year Seminar course also includes a Service-Learning component.

In addition, the college provides Stand-Alone Service-Learning courses that students may take for elective credit.  SLE 2400 , 2500  and 2600  are three-credit hour courses requiring 50 hours of service for the semester and SLE 2410 , 2420 , 2430  and 2440  are one-credit hour classes requiring 20 hours of service. All SLE classes are independent study courses and involve monthly reflection seminars, online discussions and reflection activities. Students may elect to work with an agency in their own community or may want to address a community need by developing their own service project.

Service opportunities are structured to help students acquire a sense of civic and social responsibility, learn about their community, apply classroom learning, expand critical thinking and problem solving skills and reflect on their experiences. At the same time, the college hopes that the service of student volunteers will assist with many needs of our community and students will choose to continue serving their communities long after their college years.

Student Activities

Cleveland State offers a wide variety of activities to entertain students during their time on campus. The Student Senate and Student Activities Office work closely to plan, coordinate and implement activities such as OctoberFest, Back-to-School Bash, diversity programs and Awards Night.

Student Center

The George L. Mathis Student Center is open on class days and evenings for the enjoyment of students, staff and visitors. The facilities include the cafeteria; bookstore; meeting rooms; game tables; ATM machine; the Office of the Vice President for Student Services, the Enrollment Services Center, Testing Center and the ACCESS Center.

The meeting rooms and services of the center are available to all approved student groups. Arrangements for the use of any of the facilities for special occasions should be made by calling (423) 473-2292.  Arrangements for use of the Student Center Conference Rooms are handled by the VP for Student Services Office. These rooms are designated primarily for use of student clubs. Affiliated student groups or student organizations who wish to use campus property or facilities for activities or events must complete the Virtual EMS Reservation Request form which is available on-line at http://ems.clevelandstatecc.edu/virtualems. If you need assistance reserving the conference rooms, you can stop by the office of the VP for Student Services in Room 110A of the Student Center.

Student Health Insurance Information

Information on Student Health Insurance is coordinated and provided by staff at the Tennessee Board of Regents (TBR) office. TBR introduces…the NEW Student Health Insurance Exchange available for all students. Call 1-800-647-4104 or visit TBRstudentHealthInsuranceExchange.com today! Students with questions regarding health insurance options may contact the Office of the VP for Student Services located in the Student Center, Room 110a.

Student Opinions - Methods to Express

Students may convey their views through a variety of communication vehicles including elected representatives of the Student Senate, committee meetings and college meetings. For more information, contact the Student Senate Office in Room 100 of the Student Center.

Student Senate

Students are the heart of the institution and have a right and responsibility to be involved in the governance of the institution. Students have the right to serve on college committees to provide input from the student perspective. Students have a formal Student Senate organization as a vehicle for voicing student opinion to the administration. The Student Senate president and vice president are elected each spring in a popular vote by the student body. Each CSCC club elects a representative to serve on the Senate. Eight at-large senators from the student body are elected at the beginning of the school year as well. Meetings are held twice a month in the Student Center Conference Room. For more information and a schedule of meetings, stop by the Senate Office in Room 100 of the Student Center or call (423) 472-7141 or (800) 604-2722, ext. 441.

Telephone for Student Use

A courtesy telephone for local calls only is provided for student use at the main switchboard located in the D.F. Adkisson Administration Building. Use of this phone should be limited to three minutes.

Testing Center

Testing Services are located in the George L. Mathis Student Center on the Cleveland campus and at the Athens Center. The testing center provides placement testing throughout the summer and as needed for new student applicants. During the academic semester, the testing center provides course-related testing for students and faculty. Arrangements for make-up exams are at the discretion of the instructor. Other exams may include independent study exams, video/internet course exams, TNeCampus proctored exams and special accommodation tests are administered by testing staff. Appointments are required for all testing in Cleveland and in Athens.

Testing Services manages other programs to provide additional services for potential and current students, alumni, residents and employers of our community. Cleveland State Testing Services is currently authorized as a Pearson VUE Testing Center. Testing Programs include: COMPASS, HiSET, GED, CLEP, Certiport Microsoft Office Certifications, Kaplan Nursing Admission, Proficiency Profile Exit Exam and Correspondence exams for local residents enrolled at other institutions. Students should become familiar with testing guidelines before testing. A photo ID is required for all testing. Testing appointments are secured on the Cleveland State website under Current Students and under Services you will click on Schedule a Test. You may also go directly to http://mycs.cc/testing.

For more information, contact the Testing Center at (423) 473-2372 or (800) 604-2722. For testing information in Athens, contact the Athens Center at (423) 745-8486.

TNeCampus (formerly Regents Online Program - RODP) Liaison

Students who have questions or encounter any issues related to taking TNeCampus courses may contact the TNeCampus liaison in Academic Affairs.

Student Policies

Alcoholic Beverage Policy

Cleveland State Community College seeks to encourage and sustain an academic environment that respects individual freedoms and promotes the health, safety and welfare of its students, faculty and staff. In keeping with this objective, the college has established guidelines and policies governing the possession and consumption of alcoholic beverages on college property stating, “The use and/or possession of alcoholic beverages at Cleveland State Community College owned or controlled property is prohibited.” (CSCC Pol No. 3:10:00:00)

Pursuant to Tennessee legislation (HB 4088), parents of a student under 21 will be notified if the student “has committed a disciplinary violation with respect to the use or possession of alcohol or a controlled substance that is in violation of any federal, state or local law, or of any rule or policy of the institution, except as prohibited by FERPA.” Notification will occur when 1) a plea of guilty to the applicable code of conduct violation; or 2) a final finding of guilt pursuant to disciplinary procedures, including completion of an appeal.

Attendance Policy

Each student at Cleveland State Community College is expected to assume a responsible attitude toward class attendance. Each student is expected to attend all class meetings unless an absence is caused by circumstances beyond the student’s control or is institutionally approved. Regardless of the reason for the absence, the student is responsible for material covered and/or assigned during the class meeting. At the beginning of each course, the faculty member shall provide each student, in writing, the policy for the treatment of absences in that course. Before any absence, the student should, if possible, inform the faculty member of the reason and arrange any makeup material and/or examination according to course policy. Attendance expectation begins with the first class meeting of the course. If unable to attend this class meeting, the student should contact the faculty member in advance. If this procedure is not followed, the student may be administratively withdrawn from the course in order to make room for another student. All work missed because of the absence must be made up at the instructor’s discretion.

Cancellation of Classes Due to Weather or Road Conditions

When weather conditions exist that could affect safe travel, the college will notify the following radio and TV stations.

All cancellations due to weather will also be disseminated via myCS-Alert. This will allow CSCC to reach students via text, voice callback, email, Facebook, and Twitter. Students and employees are requested to monitor the weather conditions because on occasion, due to an unexpected and sudden change in the weather and road conditions, a decision may be modified. In all instances, decisions are made with the safety of students and employees foremost in consideration but with an attempt to have classes if possible. However, on a day or evening when classes are being conducted and weather conditions are questionable, students are advised to use individual judgment in attending. Students may call the college at (423) 472-7141 for a recorded announcement regarding the operating schedule. Students should consult each instructor’s syllabus regarding class make-up policies.

The off-campus sites will follow the main campus policy except in extreme situations. Check with the location you attend for a copy of their policy.

Students, faculty and staff with Internet access may also access school closing information at www.clevelandstatecc.edu/weather

To access the Chattanooga Times Info Line, call (423) 209-1100, then dial 7048 and you will hear a recorded message.

To access the Daily Post-Athenian Info line, call (423) 745-3100 and then dial 7006 and you will hear a recorded message.

Emergency Notifications

All emergency notifications such as active, armed threats, tornado, etc. will be disseminated via myCS-Alert.  This will allow CSCC to reach students via text, voice callback, email, Facebook, and Twitter.

Complaints Against Instructors

A student who has a complaint or an issue with a faculty member should first address the issue orally with the faculty member. If there is not a timely and/or mutually agreeable resolution to the issue, the student should then state the complaint or problem in writing to the faculty member. The faculty member will respond to the student’s written complaint within five business days.

If the procedure above is followed, and the student continues to believe that the issue was not resolved appropriately or is not resolved in a timely manner, the student can then forward a copy of the written complaint, with a cover note, to the appropriate division dean. Although the college prefers that issues be first resolved between students and faculty, students may go directly to the dean with an issue or complaint if the student perceives the issue to be too sensitive or too personal to discuss with the faculty member. The dean will respond to the student within five business days. If the situation is not resolvable or not resolved in an appropriate manner and the above steps have been followed, the student may appeal, in writing, to the Vice President for Academic Affairs, enclosing copies of previous complaints and responses. The Vice President for Academic Affairs will distribute a decision, in writing, to the student, the faculty member and dean within five business days of receipt of the appeal. The decision of the Vice President is final.

Computer Use Policy

Student access to college information technology resources is provided for the purpose of supporting pursuits of legitimate educational objectives. Any other use is prohibited.

The college respects student rights to privacy and does not intercept student activity or review stored data without cause, as by court order or as part of internal investigations following legitimate complaints of misuse. However, students must be aware that the college may log student activity as part of normal operations and reserves the right to have the electronic capability to retrieve information from technology-related activity for a period of time. Students should monitor, print or disk-save their files and messages since the college must periodically and without notice delete old files in order to meet storage demands.

Additional rules governing student usage of computers are posted in college computer laboratories and in the library. Explicit are the requirements that students must respect the rights of other individuals and networks at all times and must not in any way attempt to access or modify any computer operating system files, compilers, assemblers, data sets, application programs or utility programs. Additionally, students are not permitted to use college information technology resources in the pursuit of commercial activities or for non-profit volume promotions such as brochures, announcements and bulletins.

Additional policies about acceptable use and information technology resources are available on the college’s website within the Web pages for the Office of Information Technology. Students who do not follow policies or posted rules may be subject to disciplinary action including, but not limited to, exclusion from college information technology resources, loss of computer privileges, suspension from the college or external legal action. Students may appeal any internal discipline judgments through the Office of Vice President for Student Services.

Policy No. 3:02:00:01

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT:  General Regulations on Student Conduct & Disciplinary Sanctions

Part 1 Institution Policy Statement
Part 2 Disciplinary Offenses
Part 3 Academic and Classroom Misconduct
Part 4 Disciplinary Sanctions
Part 5 Traffic and Parking
Part 6 Disciplinary Procedures

Purpose:

The purpose of this Policy is to provide conduct and administration of rules governing student disciplinary offenses, academic and classroom misconduct, student disciplinary sanctions, traffic and parking regulations, and student disciplinary procedures.

Part 1 Institution Policy Statement

1. Students enrolled in postsecondary educational institutions are citizens of their civic communities as well as the academic community.  As such they are expected to conduct themselves as law-abiding members of each community at all times. Admission to an institution of postsecondary education carries with it special privileges and imposes special responsibilities apart from those rights and duties enjoyed by non-students. In recognition of the special relationship that exists between the institution and the academic community which it seeks to serve, the State Board of Regents (TBR) has authorized the presidents of the institutions and directors of the technology centers under its jurisdiction to take such action as may be necessary to maintain campus conditions and preserve the integrity of the institution and its educational environment.
2. Pursuant to this authorization and in fulfillment of its duties to provide a secure and stimulating atmosphere in which individual and academic pursuits may flourish, the State Board of Regents has developed regulations, which are intended to govern student conduct on the several campuses under its jurisdiction. As a TBR institution, Cleveland State Community College has implemented policies subject to, and consistent with, these regulations.  In addition, students are subject to all federal, state and local laws and ordinances. If a student’s violation of such laws or ordinances also adversely affects the institution’s pursuit of its educational objectives, the college may enforce its policies regardless of the status or outcome of any external proceedings instituted by other civil or criminal authorities.
3. For the purpose of these policies, a “student” shall mean a person who is admitted and/or registered for study at Cleveland State Community College for any academic period. This shall include any period of time following admission and/or registration, but preceding the start of classes for any academic period.   It will also include any period which follows the end of an academic period through the last day for registration for the succeeding academic period, and during any period while the student is under suspension from the institution.  Finally, “student” shall also include any person subject to a period of suspension or removal from campus as a sanction which results from a finding of a violation of the regulations governing student conduct.  Students are responsible for compliance with the Rules of Student Conduct and with similar institutional policies at all times.
4. Disciplinary action may be taken against a student for violation of the policies which occur on institutionally owned, leased or otherwise controlled property, while participating in international or distance learning programs, and off campus, when the conduct impairs, interferes with, or obstructs any institutional activity or the mission, processes, and functions of the institution. The college may enforce these policies regardless of the status or outcome of any external proceedings instituted in any other forum, including any civil or criminal proceeding.
5. Confidentiality of Discipline Process.  Subject to the exceptions provided pursuant to the Family Educational Rights and Privacy Act of 1974 (FERPA) 20 U.S.C. 1232g  , and/or the Tennessee Open Records Act, T.C.A. § 10-7-504(a)(4), a student’s disciplinary files are considered “educational records” and are confidential within the meaning of those Acts.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.01, Institution Policy Statement.  To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control.  History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 2 Disciplinary Offenses

1. Disciplinary measures shall be imposed, through appropriate due process procedures, for conduct which adversely affects the institution’s pursuit of its educational objectives, which violates or shows a disregard for the rights of other members of the academic community, or which endangers property or persons on property owned or controlled by CSCC.
2. The following non-exclusive list provides notice of offenses for which both individuals and organizations may be subject to disciplinary action:
   1. Threatening or Disruptive Conduct Any conduct,or attempted conduct, which poses a threat to the safety of others or where the student’s behavior is disruptive of the institution’s learning environment;
   2. Hazing.  Hazing, as defined in T.C.A. § 49-7-123(a)(1), means any intentional or reckless act, on or off the property, of any higher education institution by an individual acting alone, or with others, which is directed against any other person(s), that endangers the mental or physical health or safety of that person(s), or which induces or coerces a person(s) to endanger such person(s) mental or physical health or safety. Hazing does not include customary athletic events or similar contests or competitions, and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization;
   3. Disorderly Conduct. Any individual or group behavior which is abusive, obscene, lewd, indecent, violent, excessively noisy, disorderly, or which unreasonably disturbs institutional functions, operations, classrooms, other groups or individuals;
   4. Obstruction of or Interference with institutional activities or facilities. Any intentional interference with or obstruction of any institutional program, event, or facility including the following:
      1. Any unauthorized occupancy of facilities owned or controlled by an institution or blockage of access to or from such facilities.
      2. Interference with the right of any institution member or other authorized person to gain access to any activity, program, event or facilities sponsored or controlled by an institution.
      3. Any obstruction or delay of a campus security officer, public safety officer, police officer, firefighter, EMT, or any official of an institution, or failure to comply with any emergency directive issued by such person  in the performance of his or her duty.
   5. Misuse of or Damage to Property. Any act of misuse, vandalism, malicious or unwarranted damage or destruction, defacing, disfiguring or unauthorized use of property belonging to another including, but not limited to, personal property, fire alarms, fire equipment, elevators, telephones, institution keys, library materials and/or safety devices;
   6. Theft, Misappropriation, or Unauthorized Sale of Property;
   7. Misuse of Documents or Identification Cards. Any forgery, alteration of or unauthorized use of institutional documents, forms, records or identification cards, including the giving of any false information, or withholding of necessary information, in connection with a student’s admission, enrollment or status in the institution;
   8. Firearms and Other Dangerous Weapons. Any possession of or use of firearms, dangerous weapons of any kind, or replica/toy guns, e.g. BB guns, pellet guns, paintball guns, water guns, cap guns, toy knives or other items that simulate firearms or dangerous weapons;
   9. Explosives, Fireworks, and Flammable Materials. The unauthorized possession, ignition or detonation of any object or article which would cause damage by fire or other means to persons or property or possession of any substance which could be considered to be and used as fireworks;
   10. Alcoholic Beverages. The use and/or possession of alcoholic beverages on institution owned or controlled property. This offense includes the violation of any local ordinance, state, or federal law concerning alcoholic beverages, on or off institution owned or controlled property, where an affiliated group or organization has alcoholic beverages present and available for consumption;
   11. Drugs. The unlawful possession or use of any drug or controlled substance (including, but not limited to, any stimulant, depressant, narcotic or hallucinogenic drug, substance or marijuana), sale or distribution of any such drug or controlled substance. This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession or use of drugs, on or off institution owned or controlled property;
   12. Drug Paraphernalia. The use or possession of equipment, products or materials that are used or intended for use in manufacturing, growing, using or distributing any drug or controlled substance.  This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession of drug paraphernalia, on or off institution owned or controlled property;
   13. Public Intoxication. Appearing on institution owned or controlled property or at an institutional sponsored event while under the influence of a controlled substance or of any other intoxicating substance;
   14. Gambling. Unlawful gambling in any form;
   15. Financial Irresponsibility. Failure to meet financial responsibilities to the institution promptly including, but not limited to, knowingly passing a worthless check or money order in payment to the institution;
   16. Unacceptable Conduct in Disciplinary Proceedings. Any conduct at any stage of an institutional disciplinary proceeding or investigation that is contemptuous, disrespectful, threatening, or disorderly, including false complaints, testimony or other evidence, and attempts to influence the impartiality of a member of a judicial body, verbal or physical harassment or intimidation of a judicial board member, complainant, respondent or witness;
   17. Failure to Cooperate with Institutional Officials. Failure to comply with directions of institutional officials acting in the performance of their duties;
   18. Violation of General Rules and Regulations. Any violation of the general rules and regulations of the institution as published in an official institutional publication, including the intentional failure to perform any required action or the intentional performance of any prohibited action;
   19. Attempts, Aiding and Abetting. Any attempt to commit any of the offenses listed under this section or the aiding or abetting of the commission of any of the offenses listed under this section (an attempt to commit an offense is defined as the intention to commit the offense coupled with the taking of some action toward its commission). Being present during the planning or commission of any offense listed under this section will be considered as aiding and abetting. Students who anticipate or observe an offense must remove themselves from the situation and are required to report the offense to the institution;
   20. Violations of State or Federal Laws. Any violation of state or federal laws or regulations proscribing conduct or establishing offenses, which laws and regulations are incorporated herein by reference;
   21. Violation of Imposed Disciplinary Sanctions. Intentional or unintentional violation of a disciplinary sanction officially imposed by an institution official or a constituted body of the institution;
   22. Sexual Battery or Rape. Committing any act of sexual battery or rape as defined by state law;
   23. Harassment or Retaliation. Any act by an individual or group against another person or group in violation of TBR policies, as well as federal and/or state laws prohibiting discrimination, including, but not limited to, CSCC Policy 7:04:00:00 and TBR Guideline P-080.
   24. Academic Misconduct. Plagiarism, cheating, fabrication. For purposes of this section, the following definitions apply:
       1. Plagiarism. The adoption or reproduction of ideas, words, statements, images, or works of another person as one’s own without proper attribution;
       2. Cheating. Using or attempting to use unauthorized materials, information, or aids in any academic exercise or test/examination. The term academic exercise includes all forms of work submitted for credit or hours;
       3. Fabrication. Unauthorized falsification or invention of any information or citation in an academic exercise;
   25. Unauthorized Duplication or Possession of Keys. Making, causing to be made or the possession of any key for an institutional facility without proper authorization;
   26. Litter. Dispersing litter in any form onto the grounds or facilities of the campus;
   27. Pornography. Public display of literature, films, pictures or other materials which an average person applying contemporary community standards would find, (1) taken as a whole, appeals to the prurient interest, (2) depicts or describes sexual conduct in a patently offensive way, and (3) taken as a whole, lacks serious literary, artistic, political or scientific value;
   28. Abuse of Computer Resources and Facilities. Misusing and/or abusing campus computer resources including, but not limited to, the following:
       1. Use of another person’s identification to gain access to institutional computer resources;
       2. Use of institutional computer resources and facilities to violate copyright laws, including, but not limited to, the act of unauthorized distribution of copyrighted materials using institutional information technology systems;
       3. Unauthorized access to a computer or network file, including but not limited to, altering, using, reading, copying, or deleting the file;
       4. Unauthorized transfer of a computer or network file;
       5. Use of computing resources and facilities to send abusive or obscene correspondence;
       6. Use of computing resources and facilities in a manner that interferes with normal operation of the institutional computing system;
       7. Use of computing resources and facilities to interfere with the work of another student, faculty member, or institutional official;
       8. Violation of any published information technology resources policy;
       9. Unauthorized peer to peer file sharing;
   29. Unauthorized Access to Institutional Facilities and/or Grounds. Any unauthorized access and/or occupancy of institutional facilities and grounds is prohibited, including, but not limited to, gaining access to facilities and grounds that are closed to the public, being present in areas of campus that are open to limited guests only, being present in academic buildings after hours without permission, and being present in buildings when the student has no legitimate reason to be present;
   30. Providing False Information. Giving any false information to, or withholding necessary information from, any institutional official acting in the performance of his/her duties in connection with a student’s admission, enrollment, or status in the institution;
   31. Unauthorized Surveillance. Making or causing to be made unauthorized video or photographic images of a person in a location in which that person has a reasonable expectation of privacy, without the prior effective consent of the individual, or in the case of a minor, without the prior effective consent of the minor’s parent or guardian. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, and men’s or women’s restrooms, and storing, sharing, and/or distributing of such unauthorized images by any means;
   32. Use of Tobacco Products on Campus. Smoking or the use of tobacco products, e-cigarettes, or any device that produces a vapor of any type is prohibited on any property owned by, or leased and operated on behalf of, Cleveland State Community College as per CSCC Policy 1:14:00:00.
   33. Sexual Misconduct - an offense including acts of sexual assault, domestic violence, dating violence and or/stalking as defined in CSCC Policy 7:05:00:00.  All matters involving allegations of sexual misconduct will be governed by the procedures set for in CSCC Policy 7:05:00:00.

Disciplinary action may be taken against a student for violations of these policies which occur at or in association with enrollment at the college for any academic period.  Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree including periods prior to or between semesters.  Conduct occurring while a student is registered or enrolled at the college, but not discovered until after the awarding of a degree is actionable under these provisions and may result in the retroactive application of a disciplinary sanction.  Should a student withdraw from the college with disciplinary action or academic misconduct action pending, the student’s record may be encumbered by the appropriate institutional office until the proceedings have been concluded.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.02, Disciplinary Offenses.  To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 3 Academic and Classroom Misconduct

1. The instructor has the primary responsibility for maintenance of academic integrity and controlling classroom behavior, and can order the temporary removal or exclusion from the classroom of any student engaged in disruptive conduct or conduct that violates the general rules and regulations of the institution. Extended or permanent exclusion from the classroom or further disciplinary action can be effected only through appropriate procedures of the institution.
2. Disruptive behavior in the classroom may be defined as, but not limited to, behavior that obstructs or disrupts the learning environment (e.g., offensive language, harassment of students and professors, repeated outbursts from a student which disrupt the flow of instruction or prevent concentration on the subject taught, failure to cooperate in maintaining classroom decorum, etc.), text messaging, and the continued use of any electronic or other noise or light emitting device which disturbs others (e.g., disturbing noises from beepers, cell phones, palm pilots, lap-top computers, games, etc.).
3. Plagiarism, cheating, and other forms of academic dishonesty are prohibited. Students guilty of academic misconduct, either directly or indirectly, through participation or assistance, are immediately responsible to the instructor of the class. In addition to other possible disciplinary sanctions which may be imposed through the regular institutional disciplinary procedures, the instructor has the authority to assign an appropriate grade for the exercise, examination, or course due to academic misconduct.  A faculty member who determines  that a student has engaged in academic misconduct in connection with a course taught by the faculty member or an examination proctored by the faculty member or his or her designee may choose to exercise Discipline as outlined below:
   1. A student’s grade in the course or the assignment or examination affected by the alleged academic misconduct may be lowered to any extent including a grade of “F”.
   2. The faculty member exercising this authority shall notify the appropriate department Chairperson and/or Dean of the action. The department Chairperson/Dean shall notify the affected student in writing of the faculty member’s decision and advise the student of his or her right to a hearing with regard to the decision to the Student Disciplinary Committee.  A copy of the student notification must also be sent to the Vice President for Student Services.  Hearings will be conducted pursuant to the process set forth in this policy for hearings before the Student Disciplinary Committee.
   3. Student Appeal: To initiate a hearing to contest the finding or grade sanction related to academic misconduct, the student must contact the Chair of the Student Disciplinary Committee or the Vice President for Student Services within five (5) class days of receipt of notification of the summary action.
   4. A student who is found responsible for academic misconduct will not be permitted to withdraw from the course to avoid grade sanctions and/or other discipline.
   5. A student who is found responsible for academic misconduct may be subject to additional educational sanctions imposed by the Vice President for Student Services through campus disciplinary processes as outlined in Section 6 of this policy.
   6. Multiple Acts of Academic Misconduct: A student who is found to have committed more than one act of academic misconduct may be summoned to appear before the Student Disciplinary Committee and may be subject to additional disciplinary sanctions described in Section 6 of this policy.

This policy is promulgated pursuant to, and in compliance with,TBR Rule 0240-02-03-.03 Academic and Classroom Misconduct. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 4 Disciplinary Sanctions

1. Upon a determination that a student or student organization has violated any of the disciplinary offenses set forth in these policies, the following disciplinary sanctions may be imposed, either singly or in combination.
2. Definition of Sanctions.
   1. Restitution: may be required to compensate a party or parties for a loss suffered as a result of disciplinary violation(s). Restitution shall be limited to actual cost of repair, replacement or financial loss;
   2. Warning. The Vice President for Student Services or designee may notify the student or student organization that continuation or repetition of specified conduct may be cause for other disciplinary action;
   3. Reprimand. A written or verbal reprimand or censure may be given to any student or student organization whose conduct violates any part of these regulations.
   4. Service to the Institution or Community. A student or student organization may be required to donate a specified number of service hours to the institution performing reasonable tasks for an appropriate institution office, official(s), or the local community. The service required shall be commensurate to the offense (e.g., service for maintenance staff for defacing institutional property);
   5. Specified Educational/Counseling Program. A student or student organization may be required to participate in specified educational or counseling program(s) relevant to the offense, or to prepare a project or report concerning a relevant topic;
   6. Apology. A student or student organization may be required to apologize to an affected party, either verbally or in writing, for the behavior related to a disciplinary offense;
   7. Fines. Penalties in the form of fines may be imposed against a student or an organization. The sanction of fines may be imposed in addition to other forms of disciplinary sanctions. Failure to pay fines may result in further disciplinary action;
   8. Restriction. A restriction upon a student’s or student organization’s privileges for a period of time may be imposed. This restriction may include, for example, denial of the ability to represent the institution at any event, ability to participate in institution or TBR sponsored travel, use of facilities, parking privileges, participation in extracurricular activities or restriction of organizational privileges;
   9. Probation. Continued enrollment of a student or recognition of a student organization on probation may be conditioned upon adherence to these regulations.  Any student or organization placed on probation will be notified in writing of the terms and length of the probation. Probation may include restrictions upon extracurricular activities or any other appropriate special condition(s). Any conduct in further violation of these regulations while on probationary status or the failure to comply with the terms of the probationary period may result in the imposition of further disciplinary action;
   10. Suspension: is the separation of a student or student organization from the institution for a specified period of time.  Suspension may be accompanied by special conditions for readmission or recognition;
   11. Expulsion. Expulsion entails a permanent separation from the institution. The imposition of this sanction is a permanent bar to the student’s admission to or the organization’s recognition by the institution.  A student or organization that has been expelled may not enter institution property or facilities without obtaining prior approval from an appropriate campus official with knowledge of the expulsion directive;
   12. Revocation of Admission, Degree, or Credential;
   13. Any alternate sanction deemed necessary and appropriate to address the misconduct at issue;
   14. Interim Involuntary Withdrawal or Suspension. As a general rule, the status of a student or student organization accused of violation of these regulations or institutional policies should not be altered until a final determination has been made in regard to the charges. However, interim involuntary withdrawal or suspension, pending the completion of disciplinary procedures, may be imposed upon a finding by the appropriate institutional official that the conduct or attempted conduct of the student poses a direct threat to the safety of any other member of the institution, its guests, property, or the student’s behavior is materially and substantially disruptive of the institution’s learning environment, or other campus activities.  In any case of interim involuntary withdrawal or suspension, the student, or student organization shall be given an opportunity at the time of the decision or as soon thereafter as reasonably possible to contest the suspension;
3. The president is authorized, at his or her discretion, to convert any sanction imposed to a lesser sanction, or to rescind any previous sanction, in appropriate cases.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.04 Disciplinary Sanctions.  To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 5 Traffic and Parking

Campus Traffic Regulations:  These regulations apply to all who drive motor vehicles on any part of the Cleveland State Community College properties.

1. General Vehicle Operation/Parking/Traffic Regulations
   1. The purpose of this policy is to facilitate the safe and orderly operation of college business and to provide parking facilities for this operation within the limitations of available space.
   2. The Campus Police Department is responsible for implementation and enforcement of this policy.
   3. The responsibility for locating a proper parking space rests with the operator of the motor vehicle.  Lack of space will not be considered a valid excuse for violating any provision of the parking policy.
   4. The college shall have no responsibility for loss or damage to any vehicle or its contents operated or parked on the CSCC campus.  All persons operating a vehicle on college property must be properly licensed operators.
   5. Pedestrians have the right-of-way at established pedestrian crossings.
   6. Under normal conditions the maximum speed limit on campus is 15 mph.
   7. Traffic control signs, devices and directions of Security Officers must be obeyed.
   8. All persons operating vehicles are responsible for maintaining control of the vehicle, safe operations, and observance of traffic control signs, barriers, devices, and all personnel of the Campus Police Department.
   9. Operating a motor vehicle in any area other than a street or roadway intended for motor vehicles is prohibited.
   10. The use of skateboards, roller skates and in-line skates is prohibited on any Cleveland State Community College property.
   11. All motor vehicle related accidents must be reported to the CSCC Campus Police Department at (423) 472-7141, (423) 618-1720 or (423) 478-6236.  All vehicle break-ins or incidents should be reported immediately.
2. Registration of Automobiles/Permits/Decals:
   1. Parking permits are required for all Staff, Faculty, and Adjunct Faculty and are issued by the Office of the Vice President for Finance and Administration located in the Administration Building, Room A111.  Lost or stolen decals will be replaced without charge.
   2. Guest parking permits are available upon request at the CSCC Campus Police Department.
   3. CSCC handicap permits are available upon request to the Coordinator of Disabilities Support Services. CSCC handicap parking decals are issued by the CSCC Campus Police Department, are for use on CSCC properties only, and are issued upon proper medical documentation being submitted to and approved by the Coordinator of Disabilities Support Services located in the George L. Mathis Student Center, Room U118.  CSCC temporary handicap permits are also available for medical reasons upon request and proper medical documentation and the approval of the Coordinator of Disabilities Support Services.
3. Parking Restrictions: Parking is restricted to authorized areas.
   1. Student parking is confined to areas designated as student parking.
   2. Visitor parking is confined to those areas designated as visitors parking.  Visitors are those individuals whom are not currently enrolled at CSCC.
   3. Staff, Faculty, Adjunct Faculty, and Students should refrain from parking in visitor parking spaces and service vehicles spaces.
4. Violations: The following examples constitute violations of this policy.
   1. Parking:
      1. Parking in “no parking” or “loading” zones
      2. Parking in unauthorized area, to include grass, seeded or recreation areas, blocking or obstructing traffic, street, sidewalk, driveway, fire hydrant, building entrance or exit, another  vehicle, or trash dumpster.
      3. Parking where curbs or lines are painted yellow
      4. Parking in motorcycle space
      5. Blocking loading zone
      6. Blocking driveway, intersection or sidewalks
      7. Parking on grass
      8. Parking in visitor, staff, or service vehicles spaces
      9. Parking in front of fire hydrants or fire lanes (Vehicle subject to immobilization and a city/state citation)
      10. Backing into a parking space
      11. Parking in crosswalks
      12. Parking in handicap zone (Vehicle subject to immobilization and a city/state citation)
      13. Parking in reserved areas
   2. Moving:
      1. Exceeding posted speed limit. (15 mph max.)
      2. Exceeding safe speed for conditions
      3. Failure to obey traffic control signal or sign
      4. Failure to obey traffic officer
5. Fines/Penalties
   1. All violation fines must be paid within fifteen (15) weekdays at the Business Office located in the Administration Building.  Do not send cash payments by mail.  Checks are to be written out to Cleveland State Community College.
   2. Parking Violation……………………………………………..    $25.00
   3. Obstruction of Traffic…………………………………………   $30.00
   4. Fire Hydrant…………………………………………………… . $50.00 (TN Traffic Statute 55-8-160 (4))
   5. Handicap Violation…………………………………………… $200.00 (TN Traffic Statute 55-21-108)
      Anyone who parks illegally in handicap designated parking areas is in violation of Tennessee Traffic Laws, “Unauthorized use of disabled parking space or handicapped permit” 55-21-108, and is subject to a Cleveland City Traffic Citation, State Citation, and Vehicle Immobilization (booting).  If a person’s vehicle has been immobilized, the CSCC Campus Police Department may be reached at 423-618-1720 for assistance.
6. Penalties
   1. A faculty or staff member who persists in violating these regulations (three or more violations in an academic term) or fails to pay a citation will be reported to their appropriate supervisor for disciplinary action.
   2. Students who persist in violating these regulations (three or more violations in an academic term) or who fail to pay fines will not be allowed to receive an official transcript, be subject to administrative and/or disciplinary actions, and not allowed to graduate.
   3. Cleveland State Community College Vehicle Immobilization Guidelines:  In regard to vehicles that are parked illegally in a parking space that is designated and marked as handicap, fire hydrant, or fire lane; or vehicles that may be impeding or obstructing the normal/natural flow of traffic, or blocking drive ways or cross walks upon any property owned or leased by Cleveland State Community College, CSCC Campus Police Officers are authorized to immobilize (boot) said vehicle and issue either a Campus or state citation. It is the officer’s discretion on which particular citation is issued.
      
      The issuance of state traffic citations will be in accordance with the Tennessee Traffic Law/Statute Titles 39, 54, & 55:
      1. 55-21-108 Unauthorized use of disabled parking space or handicap permit
      2. 55-21-105(d) Reciprocal Agreement Clause for out of state tags/placards
      3. 55-21-103(a)) Parent/Legal Guardian Clause for those disabled persons who do not hold a valid driver’s license.
      4. 55-8-160 Stopping, standing or parking prohibited in specific places:
         - (A) (2) Blocking Public or Private Drive Way,
         - (4) Fire Hydrant/Lane,
         - (5) Cross Walk,
         - (11) Obstructing Traffic Flow

Procedure:  Officers shall be absolutely certain that a vehicle is in fact in violation of CSCC parking rules and regulations or Tennessee Traffic Laws/Statutes before proceeding with the immobilization (booting) of said vehicle; if possible and logical (officer discretion), officers should endeavor to make contact with vehicle owner(s) and advise them that their vehicle is in violation of CSCC parking rules and regulations, as well as Tennessee Traffic Laws/Statutes, the nature of the violation, and that their vehicle is about to be immobilized (booted) and cited Campus Police Department officers unless moved immediately.

Upon the issuance of the state citation and the Campus Police Officer has indicated that he/she is finished, Officers are to remove the Immobilization device (boot) as well as the green sticker.

If CSCC Campus Police Officers are questioned at any time about the state citation that has been  issued, they will refer the individual(s) to the Bradley County Court System advising that the court date is on the citation.

7. Parking Violation Appeals
   1. Students may submit an appeal, in writing, to the Student Parking Appeals Committee within fifteen (15) weekdays from issuance of the citation.  Forms may be picked up at the Information Desk, Business Office, or the CSCC Campus Police Department and turned in to the Office of the Vice President for Student Services (U110a) or the Student Senate Office (U100).
   2. The Student Parking Appeals Committee consists of the Vice President of Student Senate as chair and three (3) to five (5) students who volunteer and are approved by the Student Senate.  Committee members serve for an academic year.
   3. Student appeals are to be submitted and determined on the basis set forth in the written appeal document(s) submitted by the student.  The Appeals Committee meets every other week to study the appeals and vote to approve or deny all pending appeals.
   4. The student will be notified in writing of the committee’s decision.  If an appeal is successful, the Business Office will be notified.  If the fine already has been paid, a refund will be provided by the college in a timely manner.
   5. Students may submit an appeal from a decision of the Student Parking Appeals Committee to the President of the College within fifteen (15) days of the Committee’s decision.  The appeal shall be submitted in writing and must clearly state the basis for the appeal.  The President will consider the appeal based on the information provided by the student and the record of the decision from the Student Parking Appeals Committee, and will notify the student and the committee of his/her decision within ten (10) days from the receipt of the appeal.
   6. Staff and Faculty may appeal a citation to the Employee Parking Ticket Appeals Committee by submitting a Parking Appeal Form at the college Information Desk.   Appeals must be submitted within 15 weekdays from the date of the citation.
   7. The Employee Parking Appeals Committee consists of one (1) faculty member from each academic division of the college selected by the Faculty Senate and two (2) staff members selected by the Staff Senate, with the Committee Chair elected by the committee membership.  Committee members serve for the academic year.
   8. The Appeals Committee will base decisions on the content of the Parking Appeal Form and will issue its determination in writing.
   9. If an appeal is successful, the Business Office will be notified.  If the fine already has been paid, a refund will be provided by the College in a timely manner.
   10. Staff and Faculty may submit an appeal from  a decision of the Employee Parking Ticket Appeals Committee to the President of the College within fifteen (15) days of the Committee’s decision.  The appeal shall be submitted in writing and must clearly state the basis for the appeal.  The President will consider the appeal based on the information provided by the employee and the record of the decision from the Employee Parking Appeals Committee, and will notify the employee and the Committee of his/her decision within ten (10) days from the receipt of the appeal.
8. Special Occasions and Emergencies:  On special occasions (for example; athletic events, concerts, graduation exercises, etc.) and in emergencies, parking and traffic limitations may be imposed by the Office of Security as required by the conditions which prevail.
9. The institution reserves the right to tow any vehicle that is improperly parked.  Any fees associated with towing will be the responsibility of the owner of the vehicle.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.05 Traffic and Parking. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12

Part 6 Disciplinary Procedures

1. General:  Cleveland State Community College, in the implementation of TBR regulations pertaining to discipline and conduct of students, insures the constitutional rights of students by affording a system of constitutionally and legally sound procedures which provide the protection of due process of law.
2. Institutional Procedures:  For matters not subject to the requirements of UAPA, the Vice President for Student Services (VPSS), or designee, is responsible for initiating disciplinary action against any student.
   • Where alleged misconduct of any student is believed to be of such a nature to require the imposing of any disciplinary sanction, it should be brought to the attention of the office of the Vice President for Student Services. 
   • The VPSS or designee shall inform the student, in person if possible, of the charges against him/her and proceed to gather information concerning the case including, but not limited to, interviews with all relevant parties (accused, accuser, and possible witnesses).
   • The VPSS or designee shall review the evidence, determine whether there appears to have been a violation of the College regulations and, if so, decide upon a proper disciplinary sanction within five (5) class days.
   • Following completion of the investigation, the VPSS or designee may: (a) determine that there is an insufficient basis, in fact, and dismiss the matter; (b) conclude that there is a sufficient factual basis for discipline and that discipline less than suspension or expulsion or removal of the college privileges would be appropriate; or (c) conclude that there is a sufficient factual basis for discipline and that discipline, including the possibility of suspension or expulsion or removal of college privileges, would be appropriate.
   • The student will be notified of the conclusion of the VPSS or designee, and the proposed sanction. The student shall be informed of his/her right to accept the VPSS or designee’s decision and/or the right to a hearing before the Student Disciplinary Committee.  In cases where suspension or expulsion are proposed as sanctions, the student shall additionally be notified, in writing, that he/she may request either a hearing conducted pursuant to UAPA (Uniform Administrative Procedures Act) or a hearing before the Student Disciplinary Committee.  The student, after notice, may elect to waive the right to either, or both, a Student Disciplinary Committee hearing, and/or a UAPA hearing.  Failure to elect a hearing shall constitute waiver.
3. Hearings before the Student Disciplinary Committee.
   1. The following procedures shall apply:
      1. The Student Disciplinary Committee is a standing committee of Cleveland State Community College composed of students and faculty. The Student Disciplinary Committee is comprised of: One (1) faculty member from each academic department selected by the Faculty Senate, the President of the Student Senate, four (4) students selected by the Student Senate, the Vice President for Student Services (ex officio), and the President of the College (ex officio).
      2. The accused student shall be informed in writing of the date, time, and place of the hearing, not less than five (5) working days prior to the day of the hearing. The Student Disciplinary Committee shall afford the student a hearing within twenty (20) days after receipt of the case.
      3. All hearings shall be closed unless the student requests an open hearing in writing.
      4. The VPSS or designee shall read the charges and present the results of the investigation.
      5. The student shall be given an opportunity to respond to the evidence against him/her. He/she shall have an opportunity to present his/her position, make such admissions, denials, or explanations as he/she thinks appropriate and testify or present such other evidence as is available to him/her. The technical rules of evidence normally followed in civil and criminal trial shall not apply.
      6. The student may be accompanied by an advisor whose participation shall be limited to advising the student and shall not include representing the student.
      7. The student shall have the right to call witnesses on his/her behalf and the right to hear and question the witnesses against him/her.
      8. Members of the Committee shall have the right to ask questions.
      9. All evidence upon which the decision is made shall be presented at the proceedings before the Committee.
      10. After all the presentations of evidence and testimony, the Committee shall retire to discuss the case and render a decision.
      11. The student shall be notified of the decision, in writing, within five (5) days of the hearing and shall be advised of his/her right to appeal the decision of the Student Disciplinary Committee to the President of the College.  The appeal shall be submitted in writing and must clearly state the basis for the appeal.   The President will consider the appeal based on the information provided by the student, as well as the record of the proceedings and decision from the Student Disciplinary Committee, and will notify the student and the Committee of his/her decision within ten (10) days from the receipt of the appeal.
4. Contested Case Procedure: All cases which may result in: (a) suspension or expulsion of a student from the institution for disciplinary reasons or (b) revocation of registration of a student organization, are subject to the contested case provisions of the Uniform Administrative Procedures Act (UAPA), T.C.A. §4-5-301 et seq., and shall be processed in accord with the Uniform Contested Case procedures adopted by the Board of Regents unless the student or organization, after receiving written notice, waives those procedures and elects to have the case disposed of in accord with institutional procedures or waives all right to contest the case under any procedure.  These procedures shall be described in the institution’s policy.  The Vice President for Student Services has the authority and  responsibility for coordination and administration of cases involving students that may be subject to the Uniform Administrative Procedures Act.

For cases which may result in Interim Involuntary Withdrawal or Suspension, the institution must incorporate the guidelines set forth herein at (4) in its decision-making processes.

1. Interim Involuntary Withdrawal or Suspension Hearings:  Hearings conducted with regard to interim involuntary withdrawals or suspensions imposed prior to or pending the outcome of a disciplinary investigation or proceeding shall be conducted consistent with the minimum requirements of due process applicable to an institutional hearing, taking into account the need for a timely hearing.  The evidence presented at the hearing shall be limited to that which is relevant to the basis asserted for imposition of the interim involuntary withdrawal or suspension.
   1. In determining whether a student should be involuntarily withdrawn or suspended for threatening or disruptive conduct, the institution shall consider the nature, duration, severity, and probability of the threat posed and/or the disruption caused by a student, relying on the best available objective evidence and, if applicable and obtainable, the most current medical evidence.
   2. The institution shall also determine whether reasonable modifications of its policies, practices, or procedures could sufficiently mitigate the risk.
   3. Absent exigent circumstances creating an imminent risk or harm, the assessment will be made prior to a decision to involuntarily withdraw or suspend based on the threat he or she poses to others.
   4. If exigent circumstances warrant the immediate removal of a student from the institution, the student will receive, at a minimum, notice and an initial opportunity to present evidence immediately after being placed on involuntary withdrawal and the opportunity to initiate full due process within thirty (30) days of the removal.
   5. All matters involving allegations of impermissible discrimination, harassment, or retaliation will be governed by the procedures outlined in TBR Guideline P-080 Subject: Discrimination and Harassment - Complaint and Investigation Procedure and/or an institutional policy that reflects the requirements of that Guideline.
   6. The VPSS will convene as many members of the Student Disciplinary Committee as may be assembled within two (2) business days of the notification of summary suspension to hear the student’s appeal. A minimum of three (3) voting members of the committee must be present to hear the student’s appeal.
   7. The Student Disciplinary Committee will apply the same procedures for interim suspension hearings as those used by the committee for other hearings described in Part 6, section (3)(a) of this policy.
   8. The president of the college is authorized, at his or her discretion, to subsequently convert any finding or sanction imposed to a lesser finding or sanction, or to rescind any previous finding or sanction, in appropriate cases.

This policy is promulgated pursuant to, and in compliance with,TBR Rule 0240-02-03-.06 Disciplinary Procedures and due Process. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Approved by President’s Cabinet: November 7, 2011; January 8, 2013
Revised by Tennessee Board of Regents:   March 29, 2012

Revised by Tennessee Board of Regents:  June 19, 2015

Reviewed/Approved by Office of Acad. Affairs and Office of General Counsel, Feb. 15, 2016

Approved by President’s Cabinet: May 3, 2016

Copyright Infringement Law

Copyright infringement claims should be reported to the Office of Information Technology Director who serves as agent for the college. As described in the “Digital Millennium Copyright Act of 1998,” the agent will receive and process complaints from copyright holders. Upon notice of infringement of copyright, the agent will remove or block access to the infringing material described in the notice. The user will be notified of the action taken and may provide counter-notice of an error in the removal of the material. This counter-notice will be passed on to the original complaining party, and the material will have access restored within 10-14 days unless notice is received that a lawsuit has been filed over the material. Repeat offenders will have computer accounts terminated.

Discrimination, Harassment, and Sexual Misconduct

Cleveland State Policy Manual

Policy Manual  /  Policies  /  Discrimination, Harassment, and Sexual Misconduct  /  General Prohibition against Discrimination, Harassment and Sexual Misconduct

Policy No. 7:01:00:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT: General Prohibition against Discrimination, Harassment and Sexual Misconduct

1. General Policy

It is the intent of Cleveland State Community College that  no individual shall be discriminated against on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a covered veteran, genetic information, and any other category protected by federal or state civil rights law. In promulgating this policy statement it is the College’s intent to fully comply with Executive Order 11246, as amended; the Rehabilitation Act of 1973; Americans with Disabilities Act of 1990; the Vietnam Era Veterans Readjustment Act of 1974, as amended; the Equal Pay Act of 1963, as amended; the Age Discrimination in Employment Act of 1967, as amended the Age Discrimination Act of 1975; the Pregnancy Discrimination Act, Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act as amended, Title IX of the Education Amendments of 1972, §485(f) of the HEA, as amended  by §304 of the  Violence  Against  Women  Reauthorization Act  of  2013, the  regulations implementing these  Acts found  at 34 CFR §668.41, §668.46, and Appendix A to Subpart D of Part 668; and Sections 799A and 845 of the  Public Health Service Act and Regulations issued pursuant  thereto found  at 45 CFR Parts 83 and 86, as well as all applicable state statutes and all regulations promulgated pursuant thereto.

The purpose of this policy is to supplement Board Policies 2:02:10:01, 5:01:02:00, 6:01:00:00, 6:02:00:00, 6:03:00:00 and TBR Guideline P-080.

All students and employees are subject to this policy. Any faculty member, student or staff found to have violated this policy by engaging in behavior constituting discrimination or harassment will be subject to disciplinary action which may include expulsion, termination or other appropriate sanction.

All students and employees are to be knowledgeable of policies and guidelines concerning discrimination and harassment. All students and employees must promptly report to the Title IX/EEO Coordinator, any complaint or conduct which might constitute harassment, whether the information concerning a complaint is received formally or informally. Failure to do so may result in disciplinary action up to and including expulsion, termination or other appropriate sanction.

All students and employees are required to cooperate with investigations of alleged discrimination or harassment unless otherwise provided by law. Failure to cooperate may result in disciplinary action up to and including termination. Students are also required to cooperate with these investigations. Failure to do so may result in disciplinary action up to and including expulsion, termination or other appropriate sanction.

Because Cleveland State Community College takes its responsibilities in this area seriously, it provides periodic training and education to employees and students regarding conduct that could violate this policy. All employees and students are expected to participate in such education and training. Further, all employees and students are encouraged to engage in reasonable, necessary, and safe bystander intervention to prevent and discourage all types of discrimination and harassment.

2. Applicable Policies and Procedures

Complaints of sex discrimination or sexual harassment by or against students, faculty or staff shall be governed by Cleveland State Community College Policy 7:02:00:00, 7:03:00:00, and 7:04:00:00. Complaints of sexual misconduct shall be governed by Cleveland State Community College Policies 7:02:00:00, 7:03:00:00, and 7:05:00:00. All other complaints of discrimination shall be governed by Cleveland State Community College Policies 7:01:00:00, 7:03:00:00, and 7:04:00:00.

Policy No. 7:02:00:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT: Sex Discrimination, Sexual Harassment or Sexual Misconduct

1. General Policy

It is the  intent of Cleveland  State Community College that  the institution shall fully comply  with  Title IX of the Education Amendments of 1972, §485(f) of the HEA, as amended  by §304 of the  Violence Against Women Reauthorization Act of 2013, the regulations implementing these  Acts found  at 34 CFR §668.41, §668.46, and Appendix A to Subpart D of Part 668; and Sections 799A and 845 of the  Public Health Service Act and Regulations issued pursuant  thereto found  at 45 CFR Parts 83 and 86. The policies in this area are adopted to address such compliance.

2. Definitions

For purposes of this policy area the following definitions shall apply:

1. Sex Discrimination is treating someone less favorably because of that person’s sex, sexual orientation or gender identity/expression.
2. Sexual Harassment is conduct based on a person’s sex, sexual orientation or gender identity/expression that:

1. Adversely affects a term or condition of an individual’s employment, education, participation in an institution’s activities or living environment;
2. Has the purpose or effect of unreasonably interfering with an individual’s employment or academic performance or creating an intimidating,  hostile, offensive or abusive environment of the individual; or
3. Is used as a basis for or a factor in decisions that tangibly affect that individual’s employment, education, participation in an institution’s activities or living environment.

3. Sexual Misconduct for purposes of this policy area includes dating violence, domestic violence, sexual assault, and stalking, as they are defined  in TBR Policy 6:02:00:00.

3. Applicable Policies and Procedures

Complaints of sex discrimination or sexual harassment by or against students, faculty or staff shall be governed by Cleveland State Community College Policy 7:02:00:00, TBR Policy 7:02:00:00 and TBR Guideline P-080.   Complaints of sexual misconduct shall be governed by Cleveland State Community College Policy 7:03:00:00 and TBR Policy 7:03:00:00.

Policy No. 7:03:00:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT: Sex Discrimination and Sexual Harassment

Purpose

It is the intent of Cleveland State Community College that the institution shall fully comply with Title IX of the Education Amendments of 1972, Sections 799A and 845 of the Public Health Service Act and Regulations issued pursuant thereto (45 C.F.R. Parts 83 and 86), and Title VII of the Civil Rights Act of 1964 as amended. The following policy and procedures are adopted by the College to facilitate such compliance.

Policy/Guideline

1. Sex Discrimination

1. It is the policy of Cleveland State Community College that, pursuant to Title IX of the Education Amendments of 1972, Sections 799A and 845 of the Public Health Service Act, and Regulations adopted pursuant thereto, and Title VII of the Civil Rights Act of 1964 as amended, no institution shall discriminate on the basis of sex in the education programs or activities of the institution, including health-related training programs or in the terms and benefits affecting employment.
2. The College shall ensure that equal opportunity and non-discrimination exist on the basis of sex for all persons on the Cleveland State Community College campus including students in all education programs and activities, including but not limited to, the following:

1. Recruitment and admission;
2. Academic, extracurricular, research, occupational training, health-related training, and other education programs;
3. Rules on student life activities;
4. Facilities;
5. Access to course offerings;
6. Counseling;
7. Financial assistance;
8. Employment assistance;
9. Health and insurance benefits and services;
10. Rules on marital or parental status; and
11. Athletics.

3. In addition, in conjunction with TBR Policy No. 5:01:02:00, and Cleveland State Policy No. 5:01:02:00, the College shall ensure that no person, on the basis of sex, is excluded from participation in, denied the benefits of, or subjected to discrimination in employment under any education program or activity.
    
4. Nondiscrimination in employment on the basis of sex shall include, but not be limited to, the following areas:

1. Employment criteria;
2. Recruitment and hiring;
3. Promotion, tenure, demotion, transfer, layoff, termination, nepotism policies, and rehiring;
4. Compensation;
5. Job assignments, classifications, and descriptions, lines of progression and seniority lists;
6. Leave;
7. Fringe benefits; and
8. All other terms, conditions, and privileges of employment.

2. Sexual Harassment

1. It is the policy of Cleveland State Community College that pursuant to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, and regulations adopted pursuant thereto and Cleveland State College Policy No. 07:02:00:00, that the institution shall not condone sexual harassment of students, applicants for employment or employees and/or other persons on the Cleveland State College campus(es) and shall affirmatively address all allegations of sexual harassment.
2. Compliance with this policy shall be effectuated through procedures established in accordance with Section III.B. of this policy and Cleveland State Policy 07:04:00:00.

3. Procedures

1. Designation of Title IX/EEO Coordinator

1. Cleveland State College designates Joan Bates, Director of Human Resources as the Title IX/EEO Coordinator for the College.
2. The Title IX/EEO Coordinator will be responsible for evaluation of the compliance efforts of the institution, coordinate such efforts, and investigate complaints by employees or students arising under the Acts and the Regulations.
3. To report complaints or violations of Title IX, Title VII and/or related College policies, all persons including students and employees should contact the Title IX/EEO Coordinator at:

Joan Bates
Director of Human Resources
D. F. Adkisson Administration Building, Room 107
(423) 478-6205 work
(423) 478-6257 fax
jbates@clevelandstatecc.edu

2. Complaint Procedures.

​Cleveland State College will utilize the procedure set forth in Cleveland State Community College Policy 7:04:00:00 Complaint and Investigation Procedure to address all complaints arising under the Acts or the Regulations.

3. Statement and Dissemination of Policy.

1. The applicable policies are distributed annually and can be found at:

7:01:00:00
7:02:00:00
7:04:00:00
7:05:00:00

2. In addition, Cleveland State Community College provides these policies to all employees and students at initial hire, admission, orientation, and at least annually. In addition, the College will provide information regarding these policies to any other person including perspective students upon request.

3. The policy statements adopted pursuant to Cleveland State Community College Policies as well as Section I of this item shall be published in the following publications:

1. The College website
2. Memoranda or written communications to every student and employee of the institution.
3. Student and employee handbooks and/or catalogs.
4. In addition, each institution shall include the policy statement in each announcement, bulletin, catalog, and application form which it makes available to any person herein described, or which is used in connection with the recruitment of students or employees.

4. Self-Evaluation

1. Cleveland State Community College shall submit to the Chancellor of the Tennessee Board of Regents a written self-evaluation of its current policies and practices and the effects thereof concerning admission and treatment of students, and employment of academic and non-academic personnel working in connection with the institution’s education programs and activities as directed.
2. From time to time, Cleveland State Community College shall modify its policies and practices to comply with the requirements of Title IX, Title VII, the Public Health Service Act, or the Regulations issued pursuant thereto, and will take appropriate remedial steps to eliminate the effects of any discrimination and shall recommend to the Chancellor amendment of any state legislation which inhibits compliance with Title IX, Title VII, the Public Health Service Act, and the Regulations issued pursuant thereto.

Policy No. 7:04:00:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT: DISCRIMINATION AND HARASSMENT

1. Purpose

The purpose of this policy is to supplement TBR Board Policies 2:02:10:01, 5:01:02:00, 7:01:00:00, 7:02:00:00, 7:03:00:00 and TBR Guideline P-080, and to implement Cleveland State Community  College Policies 07:01:00:00 and 07:02:00:00, relative to the orderly resolution of allegations of discrimination or harassment on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation/gender identity/expression, disability, age as applicable, status as a covered veteran, genetic information and any other category protected by federal or state civil law.

Fair and prompt consideration shall be given to all allegations in accordance with the procedures set forth below. These procedures may be utilized by any person on the Cleveland State campus including employees, applicants for employment, or students who believes he or she has been subjected to discrimination or harassment. Former employees or students may file allegations concerning conduct which took place during the time of employment or enrollment provided the allegation is timely filed pursuant to Section IV of this policy and the conduct has a reasonable connection to the institution.

2. Procedures

1. General

1. The following procedures are intended to protect the rights of the aggrieved party (hereinafter, “the Complainant”) as well as the party against whom an allegation of discrimination or harassment is lodged (hereinafter “the Respondent”), as required by state and federal laws. Each allegation must be promptly and properly investigated and, when warranted, appropriate disciplinary action taken against the Respondent.
2. The TBR Office of General Counsel (OGC) shall always be consulted upon receipt of an allegation and prior to an investigation.
3. In situations that require immediate action because of safety or other concerns, the College may take any administrative action which is appropriate, e.g., administrative leave with pay pending the outcome of the investigation. Students may be placed on interim suspension under the appropriate circumstances pending the outcome of the investigation. OGC shall be contacted before any immediate action is taken.
4. Each employee, applicant for employment and student shall be notified of the name, office, and telephone number of the designated Equal Employment/Affirmative Action, Officer responsible for assuring compliance with this policy, Board Guideline, and federal law.

2. Reporting Allegations

1. Any person including current or former students, applicants for employment, or current or former employees who believe they have been subject to discrimination or harassment at the College or who believes they have observed discrimination or harassment taking place, shall present the allegation to the Title IX/EEO Coordinator. The Title IX/EEO Coordinator will investigate or assign the investigation to an appropriate person for investigation. When so assigned, the investigator will maintain communication with the Title IX/EEO Coordinator throughout the process.
2. Allegations under Title VI must be brought within 180 days of the last incident of discrimination or harassment.  All other allegations must be brought within 365 days of the last incident of discrimination or harassment. Allegations brought after those time periods will not be pursued absent extraordinary circumstances. The determination of whether the allegation was timely filed or whether extraordinary circumstances exist to extend the allegation period must be made in conjunction with OGC.
3. Allegations may be brought in writing or reported verbally to the Title IX/EEO Coordinator who will reduce it to writing. The allegation shall include the circumstances giving rise to the allegation, the dates of the alleged occurrences, and the names of witnesses, if any. A sample allegation form is provided in Appendix A. Every effort shall be made to obtain a signature by the Complainant, however, when the Complainant chooses not to provide or sign a written allegation, the matter will still be investigated and appropriate action taken. Allegations made anonymously or by a third party will also be investigated to the extent possible.
4. If the subject matter of the allegation does not properly address a matter of discrimination or harassment, the Investigator may dismiss the allegation without further investigation after consultation with OGC. The Complainant should be informed of other available processes such as the employee grievance/allegation process, or a student non-academic allegation process.

3. Investigation

1. OGC shall be notified of the allegation; whether written or verbal, as soon as possible after it is brought to the attention of the Investigator and the investigation will be under the direction of OGC. The Title IX/EEO Coordinator or designee shall notify the President that the investigation is being initiated.
2. When the allegation of discrimination or harassment is against the Title IX/EEO Coordinator, the President will identify an individual who has been trained in investigating such allegations to investigate the allegation and carry out the responsibilities assigned pursuant to this policy. If it is against some other person that has been assigned to the investigation, the Title IX/EEO Coordinator will reassign the investigation to an individual who has been trained in investigating such allegations. When the allegation of harassment is against the President, the Title IX/EEO Coordinator or designee shall notify the OGC who will assign an investigator who will make his/her report to the Chancellor.
3. When the Respondent is a student, the Vice President for Student Services or his/her designee in conjunction with the Title IX/EEO Coordinator or his/her designee will investigate the allegation in compliance with the procedures outlined in this policy. If a finding of violation is made, any resulting disciplinary action will be undertaken in compliance with this policy and the College’s student disciplinary procedures.
4. When the Respondent is an employee or faculty, the Title IX/EEO Coordinator or his/her designee in consultation with the Vice President for Academic Affairs will investigate the allegation in compliance with the procedures outlined in this policy. If a finding of violation is made, any resulting disciplinary action will be undertaken in compliance with this policy and the College’s employee disciplinary procedures.
5. When a student is involved as the Complainant, the Respondent or an individual interviewed, all documentation referring to that student shall be subject to the provisions of the Family Educational Records and Privacy Act (FERPA) and Tennessee Code Annotated Section 10-7-504(a) (4) which requires that certain students’ disciplinary records are subject to disclosure pursuant to a public records request.
6. In consultation with and under the direction of OGC, the Investigator shall conduct an investigation of the allegation. This investigation shall include interviews with both the Complainant and the Respondent. The investigation shall also include interviews with relevant witnesses as well as those named by the Complainant and Respondent. The purpose of the investigation is to establish whether there has been a violation of the policy. It is the responsibility of the Investigator to weigh the credibility of all individuals interviewed and to determine the weight to be given information received during the course of the investigation.
7. To the extent possible, the investigation will be conducted in such a manner to protect the confidentiality of both parties. However, the Complainant, Respondent and all individuals interviewed shall be informed that the College has an obligation to address harassment and that, in order to conduct an effective investigation, complete confidentiality cannot be guaranteed. Additionally, all individuals shall be informed that discussion of the investigation with persons not involved in the investigation process may constitute retaliation in an appropriate case. Information may need to be revealed to the Respondent and to potential witnesses. However, information about the allegation should be shared only with those who have a need to know about it. The Complainant and Respondent shall also be informed that a request to inspect documents made pursuant to the Public Records Act may result in certain documents being released.
8. A Complainant may be informed that if he or she wants to speak privately and in confidence about discrimination or harassment, he or she may wish to consult with a social worker, counselor, therapist or member of the clergy who is permitted, by law, to assure greater confidentiality. Names, numbers and contacts for local agencies:

9. If either the Complainant or the Respondent is a student, the Investigator should communicate the prohibition against disclosure of personally identifiable information with regard to the student, based on FERPA.
10. The Complainant shall be given assurances that measures will be taken against the Respondent should there be retaliation against him or her. Retaliation is prohibited and should be reported to the investigator immediately. Allegations of retaliation must also be investigated pursuant to the procedure set out in this policy.
11. The Respondent and all participants in the investigation shall be notified that retaliation against the Complainant or other participants in the investigation is prohibited and that such conduct is subject to separate/additional disciplinary action.
12. The Investigator shall notify the Respondent about the allegation, in writing, as soon after receipt as practicable. The Respondent may provide a written response to the allegation within five (5) working days following receipt of the Investigator’s notification.
13. At any time during the course of the investigation, the Investigator may meet with both the Complainant and the Respondent individually for the purpose of resolving the allegation informally. Either party has the right to end informal processes at any time.
14. If no informal resolution is reached, the Investigator shall draft a report summarizing the investigation which shall be sent to OGC for review. Each report shall outline the basis of the allegation, including the dates of the alleged occurrences, the response of the Respondent, the findings of the Investigator, whether there were any attempts made to resolve the allegation informally, a determination of whether there was a violation of the policy, and recommendations regarding the disposition of the allegation.
15. After review and approval by OGC, the report shall be submitted to the President no later than sixty (60) calendar days following receipt of the allegation, absent cause for extending the investigation time line. In situations where more time is needed to complete the investigation, for reasons such as difficulty in locating a necessary witness, or complexity of the allegation, additional time may be taken, but only following notice to OGC and written notice to both the Complainant and the Respondent.
16. If, after investigation, there is insufficient evidence to support the allegation or, in any situation in which the Complainant refuses to cooperate in the investigation, it may be appropriate to discuss the allegation with the Respondent, informing him or her that he or she is not being accused of a P-080 violation, but that the conduct alleged, had it been substantiated, could be found to violate Guideline P-080 and this policy.  Conduct which does not violate the College’s policies prohibiting discrimination may, nevertheless, provide a basis for disciplinary action against the Respondent.
17. The President shall review the Investigator’s report and shall make a final determination within a reasonable time as to whether a violation has occurred and, what the appropriate resolution should be.
18. If the investigation reveals evidence that a violation of this policy has occurred, the President must take immediate and appropriate corrective action. Such action may include meeting with the Respondent and/or the Complainant and attempting to resolve the problem by agreement. Appropriate steps must be taken to ensure that the discrimination or harassment will not reoccur.
19. After the President has made the determination, the Investigator shall, absent unusual circumstances and after consultation with OGC, provide both the Complainant and the Respondent with notice of the determination, and any related corrective action, and notice of the appeal process to the parties at the time that the parties are advised of the outcome of the investigation.
20. After completion of the investigation and any subsequent disciplinary proceedings, all documentation shall be forwarded to OGC. However, copies of the President’s determination, the Investigator’s report, the allegation (if it concerns an employee), and documentation of any disciplinary action taken against the Respondent should be placed in a file maintained on campus. This file shall be maintained in the Title IX/EEO Coordinator’s office. If such action was taken, copies of documentation establishing disciplinary action taken against the Respondent, whether an employee or student, shall be maintained in the Respondent’s personnel or student record, as appropriate.
21. Some documents involved in an investigation may be subject to the Public Records Act and thus, open to inspection. Other documents may be protected under FERPA, the attorney/client privilege, or attorney work product and would not be releasable. If a Public Records request is received, OGC must be consulted prior to the release of any documents.
22. An allegation found to have been intentionally dishonest or maliciously made will subject the Complainant to appropriate disciplinary action.

4. Appeal of Decision

1. Both the Complainant and the Respondent shall have an opportunity to appeal the President’s decision concerning the allegation.
2. Appeals to the President shall be delivered to the investigator within ten (10) days from receipt of notice of the outcome of the investigation.
3. The appeal process shall consist of an opportunity for the parties to provide information to the institution’s attention that would change the decision. The appeal process will not be a de novo review of the decision, and the parties will not be allowed to present their appeals in person to the President unless the President determines, in his/her sole discretion, to allow an in-person appeal.
4. The appealing party(ies) must explain why he/she believes the factual information was incomplete, the analysis of the facts was incorrect, and/or the appropriate legal standard was not applied, and how this would change the determination in the case. Failure to do so may result in a denial of the appeal.
5. The President will issue a written decision regarding the appeal as promptly as possible. This decision will constitute the institution’s final decision with respect to the President’s determination.

3. Other Applicable Procedures

While the decision of the President is final with regard to whether a violation of the College’s policy against discrimination has occurred, where disciplinary action results in termination of employment, suspension or expulsion, the affected party shall have the right to utilize policies applicable to their status, (e.g., employee, student, faculty) to appeal the sanction only.

Applicable disciplinary policies and grievances and tenure termination:

Cleveland State Policy 5:01:03:00, Employee Grievance and Complaint Procedure

Cleveland State Policy 5:02:03:00, Academic Tenure

TBR Policy 5:01:00:00, General Personnel

TBR Policy 5:02:03:70, Academic Tenure for Community Colleges

APPENDIX A

DISCRIMINATION/HARASSMENT ALLEGATION FORM

Date:
Complainant:
Address:
Email Address:
Phone: (home) (work) (cell)
Name(s) of person(s) accused of wrongdoing:
Describe all actions of person(s) named above. Be as detailed as possible; include the date, time and place of each event(s) or conduct involved. Attach additional pages, if needed.
Why do you think the person(s) treated you this way?
What effect has this had on you?
Name(s) of witnesses to the above-described events. Include phone number(s), if known.
Name(s) of anyone with whom you discussed the above-described events. Include phone number, if known.
How would you like this matter resolved?
Complainant Signature:

Return completed form to Human Resources

Policy No. 7:05:00:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT: SEXUAL MISCONDUCT

PURPOSE

This policy is intended to provide a single, easily accessible and user-friendly document for students, employees, and others affected by sexual misconduct to find information regarding the rules and procedures of Cleveland State Community College related to the offenses defined herein.

POLICY

This policy is adopted by Cleveland State Community College (College) specifically to address the offenses defined herein.  All other forms of discrimination including sex discrimination and sexual harassment are also strictly prohibited.  Allegations that are not within the scope of this policy are subject to the policies and procedures described in Cleveland State Community College Policies 7:01:00:00 - 7:04:00:00.

Sexual misconduct is a form of sex discrimination prohibited by Title IX.  Cleveland State Community College is committed to eliminating any and all acts of sexual misconduct and discrimination on its campuses.  As set forth in this policy, sexual misconduct includes dating violence, domestic violence, stalking, and sexual assault.  Cleveland State Community College strictly prohibits these offenses.  Any allegation of sexual misconduct as defined herein will be investigated and adjudicated according to this policy.  

1. Scope: These procedures shall be utilized by:

1. Any employee or student who has been a victim of sexual misconduct, regardless of sexual orientation or gender identity/expression;
2. Former employees or students if the conduct took place during the time of employment or enrollment at Cleveland State Community  College and the conduct has a reasonable connection to the institution;
3. All third parties with whom Cleveland State Community College has an educational or business relationship and the conduct has a reasonable connection to the institution;

2. Definitions

1. Consent - an informed decision, freely given, made through mutually understandable words or actions that indicate a willingness to participate in mutually agreed upon sexual activity.  Consent cannot be given by an individual who is asleep; unconscious; or mentally or physically incapacitated, either through the effect of drugs or alcohol or for any other reason; or, is under duress, threat, coercion, or force.  Past consent does not imply future consent.  Silence or an absence of resistance does not imply consent.  Consent can be withdrawn at any time.
2. Dating Violence - violence against a person when the accuser and accused are dating, or who have dated, or who have or had a sexual relationship.  “Dating” and “dated” do not include fraternization between two (2) individuals solely in a business or non-romantic social context.  Violence includes, but is not necessarily limited to:

1. Inflicting, or attempting to inflict, physical injury on the accuser by other than accidental means;
2. Placing the accuser in fear of physical harm;
3. Physical restraint; 
4. Malicious damage to the personal property of the accuser, including inflicting, or attempting to inflict, physical injury on any animal owned, possessed, leased, kept, or held by the accuser; or,
5. Placing a victim in fear of physical harm to any animal owned, possessed, leased, kept, or held by the accuser - TCA § 36-3-601(5)(c)

3. Domestic Violence Victim - violence against a person when the accuser and accused:

1. Are current or former spouses
2. Live together or have lived together;
3. Are related by blood or adoption; 
4. Are related or were formally related by marriage; or,
5. Are adult or minor children of a person in a relationship described above

4. Domestic Violence - includes, but is not necessarily limited to:

1. Inflicting, or attempting to inflict, physical injury on the accuser by other than accidental means;
2. Placing the accuser in fear of physical harm;
3. Physical restraint; 
4. Malicious damage to the personal property of the accuser, including inflicting, or attempting to inflict, physical injury on any animal owned, possessed, leased, kept, or held by the accuser; or,
5. Placing the accuser in fear of physical harm to any animal owned, possessed, leased, kept, or held by the accuser -  TCA § 36-3-601

5. Sexual Assault - the nonconsensual sexual contact with the accuser by the accused, or the accused by the accuser when force or coercion is used to accomplish the act, the sexual contact is accomplished without consent of the accuser, and the accused knows or has reason to know at the time of the contact that the accuser did not or could not consent.  Sexual contact includes, but is not limited to, the intentional touching of the accuser’s, the accused’s, or any other person’s intimate parts, or the intentional touching of the clothing covering the immediate area of the accuser’s, the accused’s, or any other person’s intimate parts, if that intentional touching can be reasonably construed as being for the purpose of sexual arousal or gratification.
6. Sexual Misconduct - for the purposes of this policy, “sexual misconduct” is defined as dating violence, domestic violence, stalking, and sexual assault.
7. Stalking - a willful course of conduct involving repeated or continuing harassment of another individual that would cause a reasonable person to feel terrorized, frightened, intimidated, threatened, harassed, or molested, and that actually causes the accuser to feel terrorized, frightened, intimidated, threatened, harassed, or molested.   Harassment - means conduct directed toward the accuser that includes, but is not limited to, repeated or continuing unconsented contact that would cause a reasonable person to suffer emotional distress, and that actually causes the accuser to suffer emotional distress. Harassment does not include constitutionally protected activity or conduct that serves a legitimate purpose- TCA § 39-17-315

3. Immediate Actions A Victim Should Take

1. In the immediate aftermath of a sexual assault, domestic violence, dating violence or similar event, the most important thing is for the victim to get to a safe place.
2. When a feeling of safety has been achieved, the victim should seek medical attention, regardless of his or her decision to report the crime to the police. It is very important for the victim of sexual assault to seek medical attention immediately so that the victim can be screened for sexually transmitted diseases/pregnancy/date rape drugs, obtain emergency contraception, and receive treatment for any physical injuries.
3. A victim has the right to accept or decline any or all parts of a medical exam. However, critical evidence may be lost or missed if not collected or analyzed.
4. Valuable physical evidence can be obtained from the victim and the victim’s clothing.  A victim should make every effort to save anything that might contain the offender’s DNA.  Therefore, a victim should not:

1. Bathe or shower;
2. Wash his/her hands;
3. Brush his/her teeth;
4. Use the restroom;
5. Change clothes;
6. Comb hair;
7. Clean up the crime scene; or
8. Move anything the offender may have touched

5. Even if the victim has not yet decided to report the crime, receiving a forensic medical exam and keeping the evidence safe from damage will improve the chances that the police can access and test the stored evidence at a later date.
6. Victims of sexual misconduct are encouraged to preserve evidence by saving text messages, instant messages, social networking pages, other communications, and keeping pictures, logs or other copies of documents, if they have any, that would be useful to investigators.

4. Reporting Sexual Misconduct

​The College encourages victims of sexual violence to talk to somebody about what happened so they can get the support they need and so the College can respond appropriately. Though reports will be kept as confidential as possible, the College cannot guarantee the confidentiality of every report or complaint.  The following provisions detail the confidentiality options available to individuals.

1. Reporting Confidentially

If a victim chooses to report an incident of sexual misconduct to an employee of Cleveland State Community College, the College will initiate and pursue an investigation of the incident. If a victim instead wishes to report an incident of sexual misconduct in a confidential manner, they should contact one of the following entities:

If the victim chooses to report in a confidential manner, the College may be unable to conduct an investigation into the matter or pursue disciplinary action against the alleged offender.

2. Filing an Institutional Complaint

Reports of acts of sexual misconduct made to any employee of the College must be reported to the Title IX/EEO Coordinator, and the College will take immediate and appropriate steps to investigate what happened and to resolve the matter promptly and equitably.

1. The College shall not share information with law enforcement without the victim’s consent or unless the victim has also reported the incident to law enforcement. 
2. Before a complainant reveals any information to an employee, the employee must ensure that the complainant understands the employee’s reporting obligations. 
3. If the complainant wants to maintain confidentiality, the employee must direct the victim to confidential resources as detailed in Section IV.A. of this policy.
4. If the complainant wants to tell an employee what happened but also maintain confidentiality, the employee must advise the complainant that the College will consider the request, but cannot guarantee that it will be able to honor it. In reporting the details of the incident to the Title IX/EEO Coordinator, the employee will also inform the Coordinator of the complainant’s request for confidentiality.
5. An incident may be directly reported to the Title IX/EEO Coordinator:

Joan Bates
3535 Adkisson Drive
Cleveland, TN 37312
Adkisson Administration Bldg. Rm. 107
jbates@clevelandstatecc.edu
(423) 478-6205
The Title IX/EEO Coordinator or designee will be available to receive incident reports 24 hours a day at (423) 618-1720.

3. Victims may alternatively report incidents to any supervisory employee of the College who will forward the allegation of the incident to the Title IX/EEO Coordinator.

5. Role of Title IX /EEO Coordinator

1. The College’s Title IX/EEO Coordinator is responsible for oversight all Title IX and other incidents of sexual misconduct reported to the institution and for implementation of this policy. This will include but not be limited to, identifying and addressing any systemic gender-based harassment, discrimination, and sexual misconduct.  The Title IX/EEO Coordinator’s responsibilities include, but are not limited to, the following:

1. Investigation or oversight of investigations of allegations related to Title IX;
2. Coordination and oversight of educational programs including mandatory training for new students and employees and awareness campaigns for current students and employees;
3. Coordination with local law enforcement on matters related to allegations related to sexual misconduct;
4. Coordination and oversight of training for anyone involved in responding to, investigating, or adjudicating sexual misconduct;
5. Coordination and oversight of training for employees related to their responsibility when they are aware of sexual misconduct;
6. Coordination and oversight of annual training for investigators, decision makers, hearing officers and hearing committee members on the issues related to sexual misconduct and on how to conduct an investigation and hearing process that protects the safety of complainants and promotes accountability; and
7. Attending appropriate training annually on topics related to responding to or investigating allegations of sexual misconduct.

2. The Title IX/EEO Coordinator may designate deputies and investigators (“designees”) to assist in carrying out any of the responsibilities related to implementing this policy.

​The Title IX/EEO Coordinator shall report at the beginning of each new school year to TBR’s Office of General Counsel the name of and contact information for the College’s Title IX Coordinator.

6. Investigation Requirements and Procedures

   1. All proceedings will include a prompt, fair, and impartial investigation and result. The College will provide the respondent and complainant equitable rights during the investigative process. 
   2. All complaints of sexual misconduct shall be presented to the Title IX/EEO Coordinator for investigation and appropriate disposition.
   3. Mediation between the complainant and respondent will never be considered an appropriate resolution in sexual misconduct cases.
   4. Initiating an investigation

1. Absent good cause, within three (3) business days of receipt of a report of sexual misconduct the Title IX/EEO Coordinator or designee shall attempt to reduce the complaint to writing with confirmation by the complainant that includes information related to the circumstances giving rise to the complaint, the dates of the alleged occurrences, and names of witnesses, if any. The complainant should be encouraged to complete a complaint form and submit a detailed written report of the alleged incident. 
2. When the complainant chooses not to provide a written complaint, the Title IX Coordinator or designee will still investigate and take appropriate action.
3. Both before and during the pendency of the investigations, the Title IX Coordinator shall consult with the complainant and consider what, if any, interim measures may be necessary. 
4. Complaints made anonymously or by a third party will be investigated to the extent possible.
5. After consultation with TBR General Counsel, if the Title IX/EEO Coordinator determines that the complaint contains an allegation of sexual misconduct, the Title IX/EEO Coordinator shall follow the procedures set forth in this policy to investigate and adjudicate the complaint. 
6. The Title IX/EEO Coordinator may appoint a qualified, sufficiently trained person to investigate the allegations made in the complaint. 
7. Only one person shall be identified as the lead investigator for a complaint. 
8. Investigations shall be conducted by officials who do not have a conflict of interest or bias for or against the complainant or respondent. 
9. If the complainant or respondent believes the assigned investigator has a conflict of interest, that party must submit a written explanation of the reason for that belief to the Title IX/EEO Coordinator.  When the allegation of sexual misconduct or other conflict of interest is raised against the Title IX/EEO Coordinator, the President will identify an individual who has been trained in investigating such allegations to investigate the allegation and carry out the responsibilities assigned pursuant to this policy. If it is against some other person that has been assigned to the investigation, the Title IX/EEO Coordinator will reassign the investigation to an individual who has been trained in investigating such allegations. When the allegation of harassment is against the President, the Title IX/EEO Coordinator or designee shall notify the OGC who will assign an investigator who will make his/her report to the Chancellor.
10. The explanation must be submitted within three (3) business days, absent good cause, of the time when the party knew or should have known the facts that would give rise to the alleged conflict of interest.  The Title IX/EEO Coordinator or where appropriate, the President, will determine if the facts warrant the appointment of a different investigator and respond to the parties in writing within three (3) business days, absent good cause.  The decision shall be final. 

5. What the investigation should and should not entail

1. Once the incident report is received, the investigator shall notify the Complainant in writing of his/her rights and request a meeting. 
2. The investigator shall also notify the Respondent in writing of the complaint and his/her rights and schedule a meeting. 
3. The investigator shall notify the Complainant, Respondent, and all individuals interviewed during the investigation that retaliation is strictly prohibited and may be grounds for disciplinary action.  The investigator shall also instruct the participants that the investigation shall be treated as confidential and that any discussions regarding the investigation outside of the interview may constitute retaliation. In addition, the investigator shall advise all interviewees that they should report any activity that they perceive as being retaliatory.
4. The investigation shall include interviews with both the Complainant and Respondent, unless the Complainant declines an in-person interview. 
5. The Complainant and Respondent shall be provided with the same opportunities to have others present during an interview, including the opportunity to be accompanied by the advisor of their choice to any related meeting or proceeding.
6. The College will not limit the choice of advisor for either the Complainant or Respondent; however, the investigator may limit the participation of advisors during   the investigation. Any limits imposed will be the same for both complainant and respondent.
7. The investigation shall include interviews with relevant witnesses identified by the Complainant and Respondent or any other potential, relevant witness made known to the investigator via other means.
8. The investigator is expected to request a list of relevant witnesses and evidence from Complainant and Respondent and take such into consideration.
9. The investigation shall include the gathering and reviewing of any documentary, electronic, physical, or other type of relevant evidence.
10. The investigator shall not consider any evidence about the Complainant’s prior sexual conduct with anyone other than the Respondent.  Evidence of a prior consensual dating or sexual relationship between the parties by itself does not imply consent or preclude a finding of sexual misconduct. 

7. Time frame for conducting the investigation

1. Every reasonable effort shall be made to conclude the investigation and resolve the complaint within sixty (60) calendar days following receipt of the complaint.  Within this sixty (60) day time frame, absent good cause, it is expected that the investigator will conclude the investigation, that the investigator will present a report to the decision maker, and that the investigator will notify the parties in writing of decision maker’s determination. 
2. If the investigator or decision maker determines that additional time is needed, both parties shall be notified in writing of the delay, the anticipated date that the investigation will be concluded, and the reasons for such delay. 
3. If either party determines that additional time is needed, that party shall request such in writing to the investigator. The written request for additional time shall include the reasons for the requested delay and the number of additional days needed. The investigator shall make every reasonable effort to respond to the request for additional time within two (2) business days following receipt of the request and shall notify both parties in written as to whether or not the request is granted.

8. Outcome of Investigation and Determination of Appropriate Action

1. Upon completion of the investigation, the investigator shall prepare a written report that includes the allegations made by the Complainant, the response of the Respondent, corroborating or non-corroborating statements of the witnesses, review of other evidence obtained, and conclusions that may be drawn from the evidence gathered.
2. It is the responsibility of the investigator to weigh the credibility of all individuals interviewed and to determine the weight to be given to information received during the course of the investigation.
3. At the completion of the investigation, the Title IX/EEO Coordinator will make a determination as to whether a violation of the sexual misconduct policy has occurred, and where appropriate, determine the proper disciplinary/corrective action. The Title IX/EEO Coordinator shall utilize “the preponderance of the evidence” standard when making the determination. Corrective Actions for student respondents will include, but not be limited to those provided in the College’s student discipline policy.  Those sanctions can include suspension or expulsion from the College.  Sanctions for employees can include any appropriate potential employment action from a reprimand up to, and including, termination of employment.
4. The Title IX/EEO Coordinator’s determination shall be communicated in writing simultaneously to the Complainant and Respondent, along with notice to the parties of their right to request an institutional hearing on the determination that a policy violation did or did not occur.
5. Either the Respondent or the Complainant may appeal the decision of the Title IX/EEO Coordinator.

1. If the Respondent is a faculty member, the appeal shall be to the Vice President for Academic Affairs.
2. If the Respondent is a student or non-faculty employee, the appeal shall be to the Vice President for Student Affairs.
3. Appeals to the Vice President shall be delivered to the Title IX/EEO Coordinator within ten (10) days from receipt of notice of the decision of the Title IX/EEO Coordinator.
4. The appeal shall be conducted consistent with the procedures established in Cleveland State Community College policy 3:02:00:01 Part 6, (3) and (4) for hearings conducted by the Student Affairs committee.
5. Vice Presidents will apply the preponderance of evidence standard in their proceedings.
6. All notices from the Vice Presidents will be delivered to the Complainant and Respondent at the same time and in the same form.

6. Both the Complainant and the Respondent shall have an opportunity to appeal the Vice President’s decision to the President.

1. Appeals to the President shall be delivered to the Title IX/EEO Coordinator within ten (10) days from receipt of notice of the Vice President’s decision.
2. The appeal process shall consist of an opportunity for the parties to provide information to the institution’s attention that would change the decision. The appeal process will not be a de novo review of the decision, and the parties will not be allowed to present their appeals in person to the President unless the President determines, in his/her sole discretion, to allow an in-person appeal.
3. The appealing party must explain why he/she believes the factual information was incomplete, the analysis of the facts was incorrect, and/or the appropriate legal standard was not applied, and how this would change the determination in the case. Failure to do so may result in a denial of the appeal.
4. The President will issue a written decision regarding the appeal as promptly as possible. This decision will constitute the institution’s final decision with respect to the allegation of sexual misconduct. 
5. The President will apply the preponderance of evidence standard in his/her proceedings.
6. All notices from the President will be delivered to the Complainant and Respondent at the same time and in the same form.

9. Other Applicable Procedures

After the determination becomes final, and where disciplinary action results in termination of employment, suspension or expulsion, the affected party shall have the right to utilize policies applicable to their status, (e.g., employee, student, faculty) to appeal the  sanction only.

Applicable disciplinary policies and grievances and tenure termination:

Cleveland State Policy 5:01:03:00, Employee Grievance and Complaint Procedure

Cleveland State Policy 5:02:03:00, Academic Tenure

TBR Policy 5:01:00:00, General Personnel

TBR Policy 5:02:03:70, Academic Tenure for Community Colleges

Complainant shall receive all notices relative to these proceedings that the Respondent receives at the same time and in the same form, shall be entitled to be present at all proceedings, to inform any hearing body of relevant witnesses or evidence, to testify, and receive all notices of determination at the same time and in the same form at all levels of the proceedings.

10. Interim Measures

1. In situations that require immediate action because of safety or other concerns, the College will take any reasonable administrative action that is appropriate.  Examples of such interim actions include, but are not limited to:

1. Providing an escort to ensure that the complainant can move safely between classes and activities;
2. Ensuring that the complainant and respondent do not attend the same classes;
3. Providing access to counseling services;
4. Providing or assisting in providing medical services;
5. Providing academic support services, such as tutoring; and
6. Arranging for the complainant to re-take a course or withdraw from a class without penalty, including ensuring that any changes do not adversely affect the complainant’s academic record.

2. These remedies may be applied to one, both, or multiple parties involved.
3. Student respondents may be placed on interim suspension under the appropriate circumstances pending the outcome of the investigation. The College shall follow TBR Policy 3:02:00:02, General Regulations on Student Conduct & Disciplinary Sanctions and Cleveland State Community College Policy 3:02:00:01 before placing a student respondent on interim suspension. 
4. The College may, consistent with College policy, take any appropriate interim action with regard to employees, e.g. placed on administrative leave pending the outcome of the matter. 

11. Education and Prevention Programs

1. The College will engage in comprehensive educational programming to prevent sexual misconduct.  Educational programming consists of primary prevention and awareness programs for all incoming students and new employees and ongoing awareness and prevention campaigns for students, faculty, and staff that:

1. Identifies domestic violence, dating violence, sexual assault and stalking as prohibited conduct;
2. Defines what behavior constitutes domestic violence, dating violence, sexual assault and stalking;
3. Defines what behavior and actions constitute consent to sexual activity in the State of Tennessee;
4. Provides safe and positive options for bystander intervention that may be carried out by an individual to prevent harm or intervene when there is a risk of domestic violence, dating violence, sexual assault and stalking against a person other than the bystander; and
5. Provides information on risk reduction so that students and employees may recognize warning signs of abusive behavior and how to avoid potential attacks.

12. Assistance for Victims of Sexual Misconduct: Rights and Options

1. Regardless of whether a victim elects to pursue a criminal complaint, the College will assist victims of sexual misconduct and will provide each victim with a written explanation of her/his rights as a member of the College.
2. Additionally, in the Tennessee court system, a victim of domestic violence, dating violence, sexual assault and stalking has the following rights: the right to confer with the prosecution, right to be free from intimidation, harassment and abuse throughout the criminal justice system, the right to be present at all proceedings where the defendant has the right to be present, the right to be heard, when relevant, at all critical stages of the criminal justice process as defined by the General Assembly, the right to be informed of all proceedings, and of the release, transfer or escape of the accused or convicted person, the right to a speedy trial or disposition and a prompt and final conclusion of the case after the conviction or sentence, the right to restitution from the offender and the right to be informed of each of the rights established for victims. Information related to these rights may be found at Tennessee District Attorneys Victim Rights.
3. Protection from abuse orders may be available through TNCOURTS.gov, with forms found at:  Order of Protection Forms, and additional information related to such orders may be found at Tennessee Coalition to End Domestic & Sexual Violence.
4. The College does not publish the name of crime victims nor maintain identifiable information regarding victims in the Daily Crime Log or in the release of timely warnings. 

13. Resources for Victims of Sexual Misconduct

​The resources listed below are not exhaustive or limited to victims who wish to make an official report or participate in an institutional hearing, police investigation or criminal prosecution.  However, in cases where a victim wishes to maintain complete confidentiality, the victim should review carefully Section V. ¶A. Reporting Confidentially, related to the limits on the College’s ability to maintain confidentiality.

1. On Campus Resources

2. In the Cleveland Area

3. On-line Resources:

• http://tncoalition.org/ - State Coalition Against Rape
• http://tncoalition.org/ - State Coalition Against Domestic Violence
• http://www.thehotline.org/ - Website for LGBTQ survivors of sexual or domestic violence and minority women survivors of sexual or domestic violence
• http://www.pandys.org/malesurvivors.html - Website for male survivors
• http://www.rainn.org  - Rape, Abuse and Incest National Network
• http://www.ovw.usdoj.gov/sexassault.html - Department of Justice
• http://www2.ed.gov/about/offices/list/ocr/index.html - Department of Education, Office of Civil Rights

Retaliation

The College, its officers, employees, or agents are strictly prohibited from retaliating, intimidating, threatening, coercing, or otherwise discriminating against any individual for exercising their rights or responsibilities under any provision of this policy.  Retaliation will result in disciplinary measures, up to and including termination or expulsion.

Emergency Policies

In emergency medical situations, 911 should be contacted immediately. The Campus Police should then be contacted to coordinate and control the situation at (423) 618-1720. Cleveland State Community College campus, as well as the Athens Center, are equipped with emergency code blue phones. The locations are as follows:

CSCC Code Blue Phones

• East Parking Lot

• Johnson Cultural Heritage Building

• Sitting Area Between Education Building and Science Building

• Gymnasium

• North Parking Lot

Athens Center Code Blue Phone

Directly behind the main campus building

Code Blue Phones are equipped with the following functions:

1. Emergency 911 (for emergency only)

2. Security (general security needs)

3. AED access

Freedom of Expression

Cleveland State Community College considers freedom of inquiry and discussion essential to educational development and recognizes the right of students to engage in discussion, exchange thought and opinion and speak freely on any subject in accord with guarantees of our state and national constitutions. In addition, Cleveland State strives to develop in students a realization that citizens not only have the right, but also the obligation, to inform themselves regarding issues and problems of the day, to formulate standards regarding these and to give expression to their views.

In discharging these rights and obligations, however, students must also recognize their responsibilities to other individuals, to the college and its constituency and to the state and nation. Cleveland State takes pride in the fact that its campus is open to free discussion and the examination of views with the condition that such discussion be accompanied by peaceful conditions consistent with a scholarly nature of an academic community.

Fundraising

External solicitation for funds to support any program or activity related to Cleveland State Community College must be coordinated through the Director of Institutional Advancement and comply with Cleveland State Community College Policy No. 3:02:02:02. Such requests must be made at least 30 days prior to the projected fund raising activity and must be approved by the President of the College.

All internal solicitation for funds on campus or fundraising activities must be approved by the Vice President for Student Services and comply with all requirements of Paragraph III of Tennessee Board of Regents Policy No. 3:02:02:00.

Cleveland State Community College Form, “Request for Fundraising Activity,” must be utilized for all fundraising requests. These forms are available on-line under “Current Students” - “Campus Life” - “Clubs & Organizations” or stop by the Office of the Vice President for Student Services.

Final Grade Appeal Process

The responsibility for evaluating student work and assigning grades lies with the instructor of the course. The purpose of the grade appeal procedure is to provide a review process 1) for a student to understand the reasons why the grade was assigned, 2) for the instructor to become aware of and correct possible errors, 3) for appropriate supervisors at the department and college level to review the basis on which a grade has been awarded and to arbitrate grade changes where appropriate and 4) for a formal appeal to the Academic Grade Appeal Committee. Only the instructor or the Academic Grade Appeals Committee has the authority to change a grade.

A student may appeal a course grade if the student has evidence that the grade was assigned in a malicious, erroneous, capricious or arbitrary manner. Arbitrary and capricious is defined as a final course grade assigned: 1) on some basis other than performance in the course; 2) by resorting to unreasonable standards different from those that were applied to other students in the course or 3) by a substantial, unreasonable or unannounced departure from the faculty member’s previously articulated grading standards. The student has the right to discontinue the appeal at any time during the appeal process.

In all cases of a disputed grade, the student has the burden of proof that the grade assigned was not appropriate. It is important to distinguish grounds for grade appeal from questions about quality of instruction. Successful grade appeals should be based on evidence that the student performed at a level sufficient to warrant a different grade. It is important for students to bring to the instructor’s and the department’s attention perceived deficiencies in instruction, but these by themselves do not normally warrant a change in grade. For a successful grade appeal, the student should be able to show, for example, not that the student could have earned a grade of “B” under different circumstances, but rather that the student actually did earn a grade of “B” according to the standards set out on the syllabus for that course, but was assigned a lower grade.

The procedure for complaints against instructors is addressed in other sections of the Student Handbook. If there is evidence that the grade assigned was influenced by consideration of race, color, religion, sex, marital status, handicap or national origin, the matter must also be reported to the Director of Human Resources.

Note: Participants involved in the final course grade appeal process should be aware of the need for confidentiality throughout the process. Materials and information that are a part of the appeal process are confidential and should not be disclosed to or discussed with anyone not involved in the process. Likewise, a final course grade appeal hearing is a confidential hearing and materials presented and matters deliberated in the hearing should not be disclosed to or discussed with anyone not involved in the hearing. Pending resolution of the appeal, the contested grade and its consequences will stand.

Steps of the Final Course Grade Appeal Process

1. Prior to initiating the official final course grade appeal process, the student should make an appointment with the instructor(s) who assigned the grade to discuss the complaint in an effort to reach a satisfactory resolution to the problem. This meeting between the student and the instructor(s) must occur before the end of the second week (ten working days) of the subsequent term (including summer).
   1. In the event the student is unable to schedule a meeting with the instructor(s), the student must contact the instructor(s)’s supervisor who will schedule a meeting between the instructor(s) and the student (and the supervisor, if appropriate).
   2. In the event the instructor(s) is no longer employed by the college or is not readily available (for instance, during the summer), the supervisor will make reasonable effort to contact the instructor(s). If unable to contact the instructor(s), the supervisor will instruct the student to proceed to the next step of the appeal process.
2. This step must be completed within ten (10) working days. If the student complaint is not resolved to the student’s satisfaction during the meeting(s) described above, the student has five (5) working days from the date of the meeting with the instructor(s) (and/or the instructor(s)’s supervisor) to contact the dean of the appropriate area to inform him/her that the student wishes to initiate an official final course grade appeal process. At this point, the dean will provide the student with the final course grade appeal form. The student must submit the completed final course grade appeal form to the dean within five (5) working days from the day he/she receives the form. Once a form is initiated, a copy must be forwarded to the Office of the Vice President for Academic Affairs regardless of the level of resolution.
3. The dean’s receipt of the completed student final course grade appeal form constitutes the beginning of the final grade appeal process. Upon receipt of the completed student final course grade appeal form, the dean has ten (10) working days in which to mediate a discussion with the instructor(s) and the student (together or separately) in an attempt to reach a satisfactory resolution of the complaint. The dean should maintain written documentation of any discussions and/or meetings with the student and instructor(s).
4. If no agreement is reached, the dean must notify, in writing, the parties involved by the end of the 11th working day that the appeal will be passed on to the Vice President for Academic Affairs if the student wishes to continue the appeal. The student has five (5) working days to request that the dean forward the appeal to the Vice President for Academic Affairs. The dean’s written documentation should be attached to the appeal form. The Vice President for Academic Affairs will then have fifteen (15) working days in which to mediate a discussion with the instructor(s) and the student (together or separately) in an attempt to reach a satisfactory resolution of the complaint. The Vice President for Academic Affairs must maintain written documentation of any discussion and/or meetings with the student and instructor(s). If no agreement is reached, the Vice President for Academic Affairs must notify in writing the parties involved by the end of the 16th working day that the appeal will be passed on to the Academic Appeals Committee if the student wishes to continue the appeal. The student has ten (10) working days to request that the Vice President for Academic Affairs forward the appeal to the Academic Appeals Committee. The Academic Vice President’s written documentation should be attached to the appeal form.
5. Once the request to forward the appeal to the Academic Appeals Committee has been received, the Vice President for Academic Affairs will forward to the chair of the Academic Appeals Committee all materials submitted throughout the appeal process to date. The committee will have ten (10) working days to convene and determine if a hearing is merited.
   1. If the committee decides that the appeal does not merit a hearing, the existing disposition of the grade and its consequences will stand. The committee chair will inform the Vice President for Academic Affairs, the dean, the student and the instructor(s) of the committee’s decision.
   2. If the committee decides a hearing is merited, the committee chair will contact the student and the instructor(s) to schedule a date for the hearing. The hearing must occur within twenty (20) working days of the date of the committee’s decision to grant the hearing. Notification of the date of the hearing will be given by the committee chair to the Vice President for Academic Affairs, the dean, the student and the instructor(s) at least ten (10) working days prior to the date of the hearing. This notification will also inform both the student and the instructor(s) that they should bring to the hearing whatever additional information and materials they consider pertinent to the complaint. The student and the instructor(s) should be notified of the date of the hearing by return receipt certified mail.
   3. The committee will have ten (10) working days from the conclusion of the hearing to reach its decision. Within five (5) working days of the committee’s decision, the committee chair will notify, in writing, the Vice President for Academic Affairs, the dean, the student and the instructor(s) of the committee’s decision.
   4. All voting of the committee is done by secret ballot. The decision of the Academic Appeals Committee is final, except in cases covered under TBR policy 1:02:11:00. This policy is a mechanism for appeal to the Chancellor and to the Board if the student contests on the basis of violation of state or federal law, or institution or Board policy.
   5. Pending resolution of the appeal, the contested grade and its consequences will stand.

Grade Point Averages - Minimum Requirement

(See Academic Information  for additional information on grading and quality point average calculation.)

Academic

Minimum Grades Required to Remain in Good Standing

See Academic Probation and Retention Standards in the Academic Information  section of this catalog

Scholarships and Financial Aid

Student Activities

Intercollegiate Athletics

(NJCAA regulations available in the Office of the Athletic Director)

Note: All programs and activities may have other requirements in addition to grade point averages. For complete information check with the appropriate college official.

Illegal Drug Policy

Cleveland State Community College prohibits the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees. College policy 1:13:00:00 details the college provisions under the Drug-Free Workplace Act of 1988 and Drug-Free Schools and Communities Act of 1989. As described in this policy, the college has a program, which addresses standards of conduct concerning drugs and alcohol, legal sanctions, health risks, available counseling and treatment programs and disciplinary sanctions that the institution will impose on students and employees. Students and employees are expected to be familiar with and comply with CSCC policy 1:13:00:00.

Pursuant to Tennessee legislation (HB 4088), parents of a student under 21 will be notified if the student “has committed a disciplinary violation with respect to the use or possession of alcohol or a controlled substance that is in violation of any federal, state or local law, or of any rule or policy of the institution, except as prohibited by (FERPA).” Notification will occur when 1) a plea of guilty to the applicable code of conduct violation or 2) a final finding of guilt pursuant to disciplinary procedures, including completion of an appeal.

Minors on Campus

Cleveland State Community College is an institution of higher education and as such must preserve conditions, which will permit a proper learning and work environment at all times. However, consideration for the learning environment of the students, the work routine of staff employees and the safety of the children requires that children may not accompany adults into classrooms, offices or other work spaces as a baby-sitting function nor be left unsupervised in the halls or grounds of the college.

Possession and Use of Weapons

Cleveland State Community College prohibits the possession of firearms and other weapons on its premises. Tennessee State Law prescribes a maximum penalty of five years imprisonment and a fine not to exceed $2,500 for carrying weapons on school property.

The only exceptions to this policy are:

1. The possession of weapons by law enforcement officers of the city, county, state or federal government (and military personnel as authorized under TCA 39-17-1309) when in the discharge of their official duties.

2. The possession of weapons by students and instructors in the basic police training program on those occasions wherein the specific training activities of the time require the possession of a weapon or weapons.

3. Specific instructional/ceremonial situations wherein an exception to this policy is determined to be necessary and is authorized by the President.

Search and Seizure

State law provides that students and their property on the Cleveland State campus may be searched and, where necessary, seized on the basis of a determination of probable cause. Probable cause may be found where the facts and circumstances within college administrators’ knowledge and of which they have reasonable trustworthy information are sufficient in themselves to warrant a search in the belief that a violation of the college’s regulations has been or is being committed. The decision to implement search of students or their property will be made by either the Vice President for Student Services or the President in that order and should be based upon a signed statement (warrant if possible) by a person setting forth in detail the facts and circumstance justifying the search and, where based in whole or in part on hearsay evidence, stating the underlying circumstances from which the person concluded that the third person was credible or his/her information reliable.

In exceptional circumstances a warrantless search may be made and college personnel may proceed with the search without a written authorization. Such circumstances are limited to those where the violation of the college’s regulation on contraband can be said to be in imminent danger of disappearance, destruction or removal.

When the student voluntarily consents to a search, no written authorization for the search is required. In addition, in all cases where a search is to be made of a student’s property or premises, the student should be present for the search whenever possible.

In the event that police or other law enforcement officials not employed by the college request permission to search students or their property, the college will not consent to the search unless the officials have a search warrant for particular students or their property. All questions concerning this subject should be directed to the Office of the Vice President for Student Services or to the President of the College.

Sex Offender

The federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002 require that whenever a sex offender becomes enrolled as a student or volunteers at an institution of higher education in the state of Tennessee, he or she must complete or update the Tennessee Bureau of Investigation (TBI) sexual offender registration/monitoring form and deliver it to TBI headquarters in Nashville. As defined in section 40- 39-102 of the Tennessee Code, a “sexual offender means a person who is, or has been, convicted in this state of committing a sexual offense or who is, or has been, convicted in another state or another country or who is or has been convicted in a federal or military court, of committing an act which would have constituted a sexual offense if it had been committed in this state. A “sexual offense” means the commission of acts including but not limited to aggravated and statutory rape, sexual battery, sexual exploitation of a minor, aggravated prostitution and kidnapping.

Both acts designate certain information concerning a registered sexual offender as public information and therefore amend and supersede the Family Educational Rights and Privacy Act (FERPA) and other federal and state laws that previously prohibited the disclosure of such personal information. Since the laws require the publication of information pertaining to sexual offenders enrolled or volunteering at an educational institution, said publication does not constitute grounds for a grievance or complaint under institutional or Tennessee Board of Regents policies or procedures.

In compliance with the federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002, members of the campus community may obtain the most recent information received from the Tennessee Bureau of Investigation (TBI) concerning sex offenders enrolled or volunteering at this institution at the Office of the Vice President of Finance and Administration. Information is also available on the TBI’s website listing of sex offenders located on the Internet at http://www.ticic.state.tn.us/SEX_ofndr/search_short.asp.

Standards of Conduct

• Academic conduct that reflects the highest level of honesty and integrity.

• Actions that are civil, courteous and respectful of all members of the campus community, their property and the property of the institution.

• Social behavior that encourages responsibility, and discourages the unlawful use of alcohol, illicit drugs and weapons.

• Group behavior that promotes mutual respect, equality and safety of its members, and opposes those acts that harass, intimidate or haze its members.

Student Rights, Responsibilities and Conduct

Students have the responsibility to obey and follow college policy and procedures and the associate student body government policies, federal and state statutes and city ordinances, to respect the rights of others, to fulfill academic requirements of their courses, to contribute to a positive, productive learning environment at the college and to take responsibility for personal decisions and conduct.

The following rights and responsibilities apply to all registered students:

• Academic Requirements: Students have the right to be informed about academic requirements of courses and programs.

• Student Records: Student academic records and personal information are protected and governed by federal and state laws and college policy and procedures.

• Rights of Association: Students have the right to join any recognized student organization or club, associate freely with other individuals or groups of individuals for purposes that do not infringe on the rights of others.

• Rights of Non-discrimination: Students have the right to an environment that is free from illegal forms of discrimination including sexual harassment in accordance with college policies.

• Rights of Expression: Students have the right to express their views on college policy or matters of general interest but such expression must be made without disruption to the operations of the college or interference with the rights of others.

• Safe Environment: Students can function daily and feel secure regarding concern for personal safety.

• Right to Representation for Institutional Governance: Students have the opportunity to participate in the decision-making process that governs the institution through representation on campus committees and the Student Senate (SGA).

• Prompt Responses From Administration: Students have the right to expect attention and prompt responses from administration regarding student concerns and proposals.

• Policy/Legal Changes: Students have the right to be informed in a timely manner of any changes to policy or law.

• Right to Initiate Complaint Process: Students have the right to initiate a complaint concerning an alleged violation of college policies or procedures by another student, faculty or staff member. A student who has reason to believe that any college policy/ procedure denies, abuses or diminishes his/her rights may initiate the student complaint resolution procedure.

• Right to Due Process: Procedures are in place to ensure every student’s rights are protected.

Traffic Regulations

CSCC Policy 3:02:00:01 includes information regarding traffic and parking. Students are expected to be familiar with these regulations. Traffic citations may be appealed to the Student Traffic Court. Appeal forms are available at the Information Desk and Business Office.

Use of Campus Property and Facilities

The use of certain Cleveland State Community College facilities by non-affiliated entities/individuals is allowed as prescribed in this policy and in Tennessee Board of Regents Policy No. 1:03:02:50, TBR Policy No. 1:03:02:10 and TBR Guideline B-026. Cleveland State Community College policy 1:19:00:00 provides a uniform basis upon which the institution can regulate the use of campus property and facilities by institution or school-affiliated and non-affiliated groups and individuals. The policy is intended to provide a system of regulations calculated to promote the orderly conduct of activities on campus property and in campus facilities, to prevent interruption of or interference with normal mission, processes and functions of the institutions and schools and to prevent use of campus property and facilities which is contrary to federal, state or local law or regulation or policies or regulations of the Board of Regents or the college. This policy is on file and available for review in the Office of Special Programs and Community Relations.

Use of Student Government Activity Fees

Guidance Letter B-050

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

Cleveland, Tennessee

SUBJECT:  Procedures for Use of Student Government Activity Fees

The student government activity fee is collected pursuant to Tennessee Board of Regents Guideline B-060: Fees, Charges, Refunds, and Fee Adjustments. A referendum question to change from two separate fees (A $6 per semester Student Activity Fee and a $6 per semester Student Government Fee) to a single $20 per semester Student Government Activity Fee was approved by student body vote and unanimously endorsed by the Student Senate in Fall Semester 2014, and approved by the Tennessee Board of Regents in March 2015.

Revenues collected through the Student Government Activity Fee are to be used for the following purposes:

• Support programs and services offered through the Student Activities Office
• Provide funding for college Commencement Ceremonies
• Provide funding for major college events for students (including but not limited to events such as Freshmen Connection, Octoberfest, and Student Awards Night)
• Support recognized student organizations by providing funding for their regular programming needs
• Provide funds for Student Senate (including scholarships for Senate President and Vice President) to enhance that organization’s ability to deliver services to students
• Provide funds for other campus offices and departments to use for co- and extra-curricular activities for students
• Provide additional scholarships to college students

1. Definitions

The following definition shall be applicable to these guidelines:

1. Eligible Student Organizations:  Any organization recognized by Cleveland State Community College in accordance with the procedure set forth in college policy is eligible to request student government activity funds.  No organization under any sanction  from the college for any reason or which otherwise fails to meet at all times all the initial requirements for college recognition established by college policy shall be an eligible organization.  Additionally, an organization found to have abused or misapplied student government activity funds or which violated any procedures or regulations applicable thereto may be found not to be an eligible organization if so ordered by the Student Government Activity Fee Budget Committee (SGABC).

2. Annual Budget and Appropriations

1. The Student Government Activity Fee Budget Committee (SGABC) exists as a subcommittee of the college’s Student Life Committee for the purpose of recommending to the Vice President for Student Services (VPSS) the annual budget and allocations of funds from the Student Government Activity Fee.  This committee shall consist of seven members:  four (4) students recommended by the Student Senate, one (1) staff member from the Student Life Committee, one (1) faculty member from the Student Life Committee, and the Coordinator of Student Activities, who serves as chairperson of the subcommittee. 

2. The Vice President for Student Services (VPSS) shall establish the Annual Budget and allocations for the Student Government Activity Fee based on the recommendations of the Committee, and shall be responsible for administering that budget in accordance with institutional procedures and in consultation with the Student Senate and the Student Life Committee.

3. Process for receiving requests for funds from Student Government Activity Fees:

1. Each year in March, the Coordinator of Student Activities shall notify all college students and employees of the process for requesting funding from Student Government Activity Fees for the following year.  This notification shall include instructions on making requests and any applicable deadlines.
2. The Coordinator shall convene the SGABC no later than April 15 of each year to review requests, and shall ensure that the committee completes the review process and makes recommendations for budget and allocations to the VPSS no later than April 30.
3. All applications must be made on the appropriate form supplied by the Coordinator of Student Activities and contain all information requested therein;
4. The SGABC and the Coordinator of Student Activities may develop reasonable additional procedures relative to receiving and/or processing applications for student government activity fee funds within the requirements of these guidelines;
5. An eligible student organization may appeal the denial by the SGABC for student government activity fee funds to the VPSS.  There shall be no appeal from a decision by the VPSS to deny the applications for funds to an eligible student organization.  The VPSS will hear any written appeal filed within three days of notification of denial by the Budget Committee.  Appeals should be filed in the Office of the VPSS.
6. If funds are available, the Coordinator of Student Activities shall solicit requests for funding again in September and convene the SGABC if needed to consider additional requests for the current budget year.
7. Requests for funds may be made at any time during the year, if funds are available.  

4. General Guidelines for Budget and Allocations

1. A minimum of 20% of total funds anticipated should be allocated for Commencement Ceremonies.
2. Because the Student Government Activities Fee is paid by current students, every effort should be made to allocate all available funds each year.  
3. Allocations for recognized student organizations shall be made in accordance with procedures established by the Student Activities Office in consultation with the Student Life Committee.  Each recognized student organization shall receive an equal minimum amount of funds for general operating and programming purposes, and may earn additional funds through a “club rewards program” administered by the Student Activities Office.  The club rewards program shall be based on college and community service performed by the organization as well as participation by the organization in Student Senate and other student programs and activities.
4. Funds designated for use for Student Activities shall be administered by the Coordinator of Student Activities. 
5. Funds designated to assist eligible student organizations shall be administered by the Coordinator of Student Activities and the Vice President for Student Services. 
6. The SGABC may develop additional reasonable criteria to be considered in awarding funds.  Additionally, the Committee shall develop procedures relative to the receiving of applications for and the awarding of student government activity fee funds.  Copies of these criteria and procedures will be available from the Coordinator of Student Activities.

5. Regulations on Use of Student Government Activity Fees

1. No student government activity fee funds shall be used by any person or eligible student organizations for the personal benefit of any of its members, other persons or another organization;
2. Student government activity fee funds shall not be used to establish petty cash funds;
3. Student government activity fee funds shall not be used to finance, support or influence voting on any issue currently on a college, local government, state government, or federal government election ballot.  Additionally, such funds shall not be used in any manner to influence public opinion or legislation;
4. If an organization uses Student Government Activity Fee funds toward any fundraising activity, the organization must return, at the end of the activity, those SGAF funds which were approved for the activity. This does not apply to student organizations using their basic allotment of “club funds” for any given year. In the event that a fundraising event does not yield any funds beyond those which were allotted, the organization will not be required to return any funds to the SGAF. Under no circumstances shall any profit from a program funded in whole or in part by student government activity fee funds be donated to any individual or organization, regardless of whether or not the donee is an on-campus or off-campus entity or is of a charitable nature;
5. All eligible student organizations receiving funds from the student government activity fee are subject to the regulations and auditing procedures set forth by the student handbook, college procedures, and the rules of the Tennessee Board of Regents.              
6. All ticket sales for a program funded in whole or in part by student government activity fee funds must  be conducted through the student activities office, unless the organization is exempted from this requirement in writing in advance by the Vice President for Student Services;
7. Each organization must complete a program evaluation and expenditure report within ten class days of the completion of a program in which student government activity fee funds were used and deliver it to the Coordinator of  Student Activities;
8. Any organization which is found by the SGABC to have abused or misapplied student government activity fee funds may be ineligible for any further allocations of funds during the remaining portion of the current funding year.  Additionally, the SGABC may find the organization ineligible to receive student government activity fee funds during the next succeeding full funding year.  After this period, an organization may be considered an eligible student organization by the SGABC upon finding that the organization and its members/officers are of sufficient integrity to again properly manage student government activity fee funds.

Source:  TBR Guideline B-060
Revised:  January 1, 1993; March 17, 1994; Approved by President’s Cabinet May 5, 2015; Revised October 30, 2015; Approved by President’s Cabinet November 17, 2015.     

Use of Tobacco on Campus
CSCC Policy 1:14:00:00

Use of Tobacco Products on Campus.  Smoking or the use of tobacco products, e-cigarettes, or any device that produces a vapor of any type is prohibited on any property owned by, or leased and operated on behalf of, Cleveland State Community College. All guests and visitors will be encouraged to refrain from using any tobacco products on campus including parking lots and sidewalks.  Appropriate signage will be in place for explanation and clarification.