Student Handbook

• Student Services
• Student Policies
• Student Conduct and Discipline

The Student Handbook, issued by the Office of Student Services, is published as the college’s notification of regulations that affect student life. While every effort is made to provide current and accurate information, these regulations are subject to change at any time by Cleveland State Community College and the Tennessee Board of Regents.

Student Services

Academic Honor Society

Cleveland State Community College has an active chapter of Phi Theta Kappa International Honor Society of Two-Year Colleges. The society seeks to promote scholarship, develop leadership and service and cultivate fellowship on campus and in the community. Membership in the Cleveland State Community College Chapter, Omega Omicron, is by invitation to students on the basis of academic achievement.

Adult Student Services

The Coordinator of Adult Services, located in Room 118 of the Student Center, provides a variety of services for adult students. For example, students can get help with navigating the intake process (admissions and financial aid information), finding campus resources (scholarships, reconnect information, tutoring information, etc.), and connecting with other students. Additionally, the Coordinator of Adult Services is the primary contact for all students who have been approved by the Tennessee Career Centers for WIOA/TAA training/educational assistance.

Advising

All degree- and certificate-seeking students are required to meet with their advisors prior to registering for classes. Advisors will provide a personal identification number (PIN) unique to each student each semester after advising. New first time college students will work with their Success Coach Advisor to complete admissions and financial aid requirements, and for advising and registration. 

Faculty advisors and Academic Deans provide assistance to transfer and readmit students. The Coordinator of Academic Advising and Transfer Articulation assists the college with advisor training, evaluation of advising services and transfer articulation. Currently attending students are assigned an advisor from their chosen area of study. Students can find the name of their assigned advisor in the “My Account” tab in CougarNet or in Degree Works. Students who are undecided majors or classified as “non-degree” are encouraged to contact the dean of their area of academic interest.

African-American Student Support Services 

The African-American Student Support Specialist, located in Room 118 of the Student Center, is available to assist students experiencing barriers to student success. Regular contact, a variety of activities, and outreach to high school students and community groups are provided frequently.

Athletics

Cleveland State Community College is a member of the National Junior College Athletic Association and the Tennessee Community College Athletic Association and maintains a strong program of intercollegiate sports. Recognition has included state and regional championships and national rankings. Team sports of Baseball, Men’s and Women’s Basketball, Men’s and Women’s Cross Country, Men’s Golf, Women’s Volleyball and Women’s Softball are available. NJCAA player eligibility standards apply.

Students have the opportunity to benefit from a variety of activities and programs devoted to healthful living through the CSCC Fitness Center. Hours for the Fitness Center are posted at the beginning of each semester. There are both cardiovascular and weight training equipment available. The Fitness Center is available free to all students, faculty and staff.  For more information about the CSCC Fitness Center, contact the Director of Athletics and Campus Recreation.

ATM Services

An ATM machine is located in the George L. Mathis Student Center just outside the Enrollment Services Office.

Bookstore

The Bookstore at Cleveland State is located in the George L. Mathis Student Center.  The Bookstore stocks textbooks, e-books and school supplies.  The store also maintains a supply of other items such as Cleveland State gifts and apparel.  Financial Aid can be used during set times to purchase books and supplies at the Bookstore.  The dates when students can utilize this feature varies based on each semesters’ first day of class.  Please check with the Bookstore to learn more about the dates and details of this process.  The store is open extended hours during the first week of classes each semester.  For more information on anything mentioned, including current and upcoming store hours, please visit the Bookstore online at www.csccshop.com, by phone at 423-473-2276 or by email at bookstore@clevelandstatecc.edu.

Campus Identification Cards

All students are required to have an ID Card. IDs are made at the information desk on the main campus and in the Cleveland State administrative office suite at the McMinn Higher Education Center in Athens. The ID card is required to utilize the services of the library, labs, fitness center and bookstore. It also allows students to attend all college-sponsored student activities and athletic events at no charge. While on campus, students/employees are expected to have ID card on their persons. There is a $5 replacement fee for additional cards.

Students must present proper government-issued photo identification before a student ID card may be issued.

Campus Tours

Campus tours are available to anyone interested in Cleveland State. Prior to the campus tour, a general information session will take place with a Cleveland State representative, then the campus tour will take place.  Campus tours must be scheduled in advance at mycs.cc/campustour, or by calling (423) 473-2366 or (800) 604-2722, Ext. 366.

Career Services

The Coordinator of Career Services, located in Room 118 of the Student Center, can assist students with deciding on a major and assist students and graduates with finding part-time or full-time employment opportunities. Students can meet with a career counselor, take a variety of career assessments, and explore occupational information. Additionally, students can receive help with writing a resume, preparing for an interview, and connecting with local employers.  

Clubs and Organizations

Campus organizations provide opportunities for students to gain valuable leadership experience through recreational activities, educational programs, and service projects. Interested students may identify with one or more organizations that meet their special interests.  The Student Life Office (Student Center Room 110D) provides support and coordination for all student organizations, and maintains a current list of organizations, information concerning organizations, and instructions on the formation of new groups.  CSCC Policy 3:01:01:00 provides guidance for how student organizations operate.  A list of currently registered student organizations is maintained in the office of the Vice President for Student Services.  

College Locations

In addition to its main campus in Cleveland, Cleveland State provides additional locations to serve students in the northern counties of our service area:  the McMinn Higher Education Center in Athens, Tennessee and the Monroe County Center in Vonore, Tennessee.  Both of these locations offer students the opportunity to work toward a college degree or certificate with the added convenience and financial savings of being closer to home or work.

At the McMinn Higher Education Center, approximately 31 concentrations can be completed in full or progress can be made toward any other degrees offered by the college with the successful completion of general education courses.  Some of the concentrations that can be fully completed at this location are Accounting, Agribusiness, Business Administration, Education, EMT - Basic and Advanced EMT, Information Systems, Management, Marketing, Political Science, Psychology, Sociology, Administrative Professional Technology and the Business A.A.S. ADVANCE program for working adults.  A number of student organizations meet at the McMinn Higher Education Center, and a wide array of student events and activities are held annually as additional student engagement opportunities.  The McMinn Higher Education Center is a lively and welcoming place to learn.

At the Monroe County Center, degree and certificate programs focus on the specific workforce interests and needs of the local community.  Current programs include Mechatronics, Electrical Maintenance,  Welding, and the Business A.A.S ADVANCE program for the working adult.  New Programs may be added in response to demand.  To meet the needs and demands of surrounding business and industry, the Monroe Center also offers customized training as well as open enrollment non-credit training.  Contact the friendly staff at the Monroe County Center for more information about what may be available for you.

In addition, students may conduct much of their college business at these sites.  Support services offered at the McMinn Higher Education Center and the Monroe Center include assistance with the online application, ID cards, career counseling, orientation, advising, registration, financial aid and scholarship counseling, cooperative education, tuition and fee payment, library services including research and information support, and testing services. Library books and resources are delivered for student pickup at both centers.  Bookstore purchases including textbook purchases and rentals can be completed online, and then delivered to the off-campus center for student pickup. 

The McMinn Higher Education Center can be contacted by calling (423) 745-8486. The Monroe County Center may be reached at (423) 884-2338.

Cooperative Education

The cooperative education program integrates classroom theory with practical work experience. This program provides students with the opportunity to bridge their academic preparation with on-the-job work experiences. Classes are available to help students develop job search strategies, work ethic, and soft skills (CPED 1011  and 1012 ). Courses with job shadowing opportunities are also offered (CPED 1100 ). Students also have the opportunity to develop and to increase expertise and skills in their career field through a major-related work or volunteer placement (CPED 1010 , 1020 , 2010 , 2020 , 2100  and 2200 ).

For information about these courses or for help identifying a co-op placement, call (423) 614-8718 or (800) 604-2722, ext. 718, or stop by the Cooperative Education Office. Email inquiries can be sent to coopeducation@clevelandstatecc.edu. Additional information and answers to frequently asked questions can be obtained from the college’s website.

Counseling

The Counseling & Career Services Center, located in Room 118 of the Student Center, serves as a place where students experiencing personal difficulties can speak with a counselor and be referred to appropriate local community agencies.  Counselors provide personal development programs (i.e. Sexual Assault Awareness) and mental health awareness programs, but do not provide professional counseling/therapy sessions.

Counseling & Career Services Center

The Counseling & Career Services Center, located in Room 118 of the Student Center, provides a variety of programs and services that promote career preparation, personal development, and academic success. Our counselors and staff members strive to engage, serve, and support students, community members, and college employees to ensure success. Services include: Adult Student Services, African-American Student Support Services,Career Services, Counseling, Disability Services, Hispanic/LatinX Student Support Services, Testing Services, and Veterans Services. Stop by or call (423) 478-6217 to make an appointment.

Disability Services

The Coordinator of Disability Support Services, located in Room 118 of the Student Center, provides appropriate accommodations in accordance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. If a student believes they have a mental, physical, or learning disability that would impact academic achievement, please contact our office or visit Disability Support Services for documentation requirements and assistance. Students are encouraged to make early contact prior to the beginning of their first semester so that documentation and accommodations will be in place at the beginning of classes. Students who need support services or accommodations for entrance testing should contact this office prior to enrollment.

Dual Enrollment

The Dual Enrollment Program allows qualified high school students to take college courses for which they receive both college and high school credit simultaneously. Courses are offered on the high school campuses, Cleveland State campuses, and online. All courses are taught by credentialed Cleveland State instructors. 

 A prospective Dual Enrollment student must:

• Be a high school student,
• Complete the Dual Enrollment admissions process,
• Have parent, counselor and principal permission, and
• Meet satisfactory test scores for the subject area they are interested in taking.

Enrollment Services

The Enrollment Services Center (ESC), located in Room 117 of the Student Center, houses Admissions, Dual Enrollment, Early College, Records, Recruitment and Financial Aid Offices. The ESC is usually the first contact students have with the college and is dedicated to serving students on the journey to pursue their educational goals.

Food Services

The Cougar Cafe, located in the George L. Mathis Student Center, is open during the fall and spring semesters Monday - Thursday, 7:30 a.m. to 4 p.m.  They serve a full breakfast and lunch menu. In addition to providing food services, they manage all campus vending and catering services. Contact Information: cougarcafe@clevelandstatecc.edu; telephone number for cafe food orders: (423) 478-6221; and telephone number for on campus catering orders: (423) 716-2343.

Fundraising

External solicitation for funds to support any program or activity related to Cleveland State Community College must be coordinated through the Director of Institutional Advancement and comply with Cleveland State Community College Policy No. 3:02:02:02. Such requests must be made at least 30 days prior to the projected fund raising activity and must be approved by the President of the College.

All internal solicitation for funds on campus or fundraising activities must be approved by the Vice President for Student Services and comply with all requirements of Paragraph III of Tennessee Board of Regents Policy No. 3:02:02:00.

Cleveland State Community College Form, “Request for Fundraising Activity,” must be utilized for all fundraising requests. These forms are available on-line under “Admissions” - “Campus Life” - “Clubs & Organizations”.

Grade Point Averages - Minimum Requirement

(See Academic Information  for additional information on grading and quality point average calculation.)

Academic

Minimum Grades Required to Remain in Good Standing
See Academic Probation and Retention Standards in the Academic Information  section of this catalog.

Scholarships and Financial Aid

Student Activities

Hispanic/LatinX Services

The Hispanic/LatinX Student Support Specialist, located in Room 118 of the Student Center, is available to assist students experiencing transitional issues or other concerns that present barriers to student success. Communication in the form of emails and newsletters are sent regularly, activities such as Multicultural Celebration Day are provided each year, and outreach to high school students and community groups are provided frequently.

El Especialista del Programa de Ayuda y Servicios para los estudiantes Hispanos/LatinX, ubicado en la oficina 118 del Edificio George L. Mathis Student Center, está disponible para asesorar y ayudar a los estudiantes que experimentan problemas de transición u otras inquietudes que puedan presentar barreras para el éxito estudiantil. Regularmente hay comunicación vía correo electrónico con boletines informativos, se desarrollan actividades cada año tales como el Día de la Celebración Multicultural y se brindan servicios al alcance de estudiantes de secundaria (bachillerato) y a grupos comunitarios con frecuencia.

Hours For Student Services

To serve our students, the following offices are open on a regular basis Monday through Friday, 8 a.m. to 4:30 p.m.* during the fall and spring semesters.  Summer hours are determined in May of each year.

• Admissions, Recruitment and High School Programs
• Athletics
• Counseling and Career Services Center
• Financial Aid
• Registrar’s Office
• Student Activities
• Student Success Center
• Testing Center (schedule tests online)
• Vice President for Student Services

*Note:  Extended hours during peak enrollment times and by appointment.

Library

The library is your gateway to information of all types.  Librarians are available to provide individualized and group research help and reference assistance in person, via email, through online chat, and by phone.  All library electronic resources are available 24/7 to currently enrolled students via CougarNet and the library website - http://www.clevelandstatecc.edu/library.

The library also offers opportunities and space to work, socialize, and relax.  There are designated areas for quiet study, media viewing, and group collaboration, as well as three computer labs, the IT Help Desk, and the Tutoring and Learning Center.

• Resources - books, e-books, journals, electronic and print journals, magazines, and newspapers; streaming video collections; course reserves; course DVDs; government documents; microforms; wireless internet access; document creation software and creative software; graphing calculators; Chromebooks; hotspots; and webcams.
• Services - information literacy instruction, research and reference help, interlibrary loan for books and articles not owned by Cleveland State, borrowing privileges at Tennessee public and private college and university libraries participating in the Tennessee Academic Library Cooperative (TALC).  TALC provides borrowing privileges at participating Tennessee public and private college and university libraries.  To borrow, you must show your campus ID, driver’s license, or other government issued photo ID and log in to CougarNet to show that you are enrolled in course(s) for the current semester.  Contact the Cleveland State Library for more information, including a list of participating schools.
• Programs and Events - a full list of upcoming events and detailed information about citation workshops, library orientation, reading recommendations, Pages Book Club, Banned Books Week, African American Read-In, Trivia Night, and Long Night Against Procrastination can be found at https://clevelandstatecc.libguides.com/events.

Library Contact Information

Library hours are posted on the library’s homepage at http://www.clevelandstatecc.edu/library.  Ask a Librarian Online Chat is accessible from the homepage as well.  Telephone: (423) 478-6209  Email: library@clevelandstatecc.edu

Library Circulation

Books in the General Collection and Children’s Collection may be checked out for two weeks. Videos and print magazines and journals may be checked out for one week.  Items placed on reserve for use in conjunction with courses are available at the circulation desk and may be available for room use only, one day, two days, or one week depending on instructor preference. Textbooks and items in the Reference Collection are available for room use only. Library materials may be renewed online through Primo, in person at the circulation desk, by phone at (423) 478-6209, or through email at library@clevelandstatecc.edu.

The library also has Chromebooks, hotspots, TI-83 graphing calculators, webcams, and iPads available for checkout.  To borrow a Chromebook or hotspot, students must complete an application for emergency assistance at http://mycs.cc/emergencyassistanceform.  Chromebooks, hotspots, calculators and webcams are loaned for the semester.  The iPads may be checked out for one week’s off-campus use.  To borrow mobile devices, students must present their CSCC ID at the circulation desk and complete a Borrower Checkout Responsibility Agreement.  Mobile devices must be renewed in person at the circulation desk.

For your convenience book drops are located on the sidewalk between the George L. Mathis Student Center and the Mary T. Barker Humanities Building and on the sidewalk in front of the Career Education Building. When the library is not open, please return items - with the exception of mobile devices - to one of these locations.  Mobile devices must be returned to a library staff member at the circulation desk.

Library Fines

Late fees are accrued at a rate of $0.25 per day per item for all non-tech items and $1 per day for all technology.  There is a 5 day grace period for all items except mobile devices and items on Reserve.  During the grace period and on days when the library is closed (weekends/holidays/breaks) no fines accrue.  The amount levied for all items, except mobile devices and select Reserve materials will not exceed the price of replacement of the item and/or $10, whichever amount is less. Overdue fines for mobile devices will not exceed $40.

If an item is more than 30 days overdue, it will be marked as lost and the borrower will be responsible for the cost of replacing the item.  If a patron returns the item after the 30 days, he/she will pay a $10 late fee for non-tech items or $40 for technology rather than the replacement cost.

Lost and/or Damaged Books

Library books are protected under the Tennessee Code Title 39-Section 14. The charge for lost or damaged books is based on the replacement cost of the item and may include a processing fee. Damages to materials will be assessed on an item-by-item basis by library staff.  Charges for lost or damaged videotapes and DVDs are equal to the replacement cost of the item.  The charge for lost or damaged technology will be stipulated in the Borrower Checkout Responsibility Agreement completed when the item is initially checked out.

New Student Orientation

Starting college with a strong understanding of its demands and rewards is very important to student success.  The Student Services Division provides a thorough orientation program so new students can be aware of the many services, resources, and programs available at Cleveland State.  All new students are required to attend an orientation session.  Required First Year Seminar classes provide additional support for incoming students.  Welcome Week activities are held in the Fall Semester and serve to further acclimate new students to the college.  Questions about orientation should be directed to the Student Services Office, Room 110 of the George L. Mathis Student Center.

Nursing Mothers’ Rooms

Nursing Mothers’ Rooms are located in the Health and Science Building (Rooms 112 and 230) on the main campus and at the McMinn Higher Education Center in Athens (Room 171) for the purpose of accommodating nursing mothers. These rooms are available for faculty, staff and students who are nursing mothers. This is in accordance with the Department of Labor guidelines under the Patient Protection and Affordable Care Act of the Fair Labor Standards Act.

Official Means of Communication with Students

Cleveland State prefers to communicate with students via CougarNet and/or campus email. All notices, disclosures, etc. are sent via email.  It is important that all students check their campus email regularly.

Possession and Use of Weapons

Cleveland State Community College, except where permitted by law, prohibits the possession of firearms and other weapons on its premises. Tennessee State Law prescribes a maximum penalty of six years imprisonment and a fine not to exceed $3,000 for carrying weapons on school property.  Cleveland State Policy 1:18:00:00 provides detailed information on regulations regarding firearms and other weapons.  The only exceptions to this policy are:

1. The possession of weapons by law enforcement officers of the city, county, state or federal government (and military personnel as authorized under TCA 39-17-1309) when in the discharge of their official duties.

2. The possession of weapons are permitted by full-time Cleveland State Community College employees who are in compliance with and authorized to do so under TCA 39-17-1309.

3. The possession of weapons by students and instructors in the basic police training program on those occasions wherein the specific training activities of the time require the possession of a weapon or weapons.

4. Specific instructional/ceremonial situations wherein an exception to this policy is determined to be necessary and is authorized by the President.

Search and Seizure

State law provides that students and their property on the Cleveland State campus may be searched and, where necessary, seized on the basis of a determination of probable cause. Probable cause may be found where the facts and circumstances within college administrators’ knowledge and of which they have reasonable trustworthy information are sufficient in themselves to warrant a search in the belief that a violation of the college’s regulations has been or is being committed. The decision to implement search of students or their property will be made by either the Vice President for Student Services or the President in that order and should be based upon a signed statement (warrant if possible) by a person setting forth in detail the facts and circumstance justifying the search and, where based in whole or in part on hearsay evidence, stating the underlying circumstances from which the person concluded that the third person was credible or his/her information reliable.

In exceptional circumstances a warrantless search may be made and college personnel may proceed with the search without a written authorization. Such circumstances are limited to those where the violation of the college’s regulation on contraband can be said to be in imminent danger of disappearance, destruction, removal, or there is an imminent threat to the safety of the campus community.

When the student voluntarily consents to a search, no written authorization for the search is required. However, a consent form will be signed by the student giving consent for the search.  In addition, in all cases where a search is to be made of a student’s property or premises, the student should be present for the search whenever possible.

In the event that police or other law enforcement officials not employed by the college request permission to search students or their property, the college will not consent to the search unless the officials have a search warrant for particular students or their property. All questions concerning this subject should be directed to the Office of the Vice President for Student Services or to the President of the College.

Public Information Services

The Communications and Public Relations Office coordinates all internal and external communications efforts and directs all releases of information to the media. Individuals and groups are encouraged to contact this office as they become aware of newsworthy events. The Communication Director’s office is located in Room 211 of the Administration Building, (423) 614-8748.

Service-Learning

Cleveland State Community College is committed to providing students with the opportunity for experiential learning through community service activities. Many courses in various disciplines incorporate service-learning activities, providing students with an opportunity to connect what they are learning in the classroom with service in the community, including First Year Seminar (GEN 1010)  and Service-Learning Exercise (SRVL 1100) . Additionally, Introduction to Service-Learning (SRVL 1020)  is a three-credit hour General Education Social/Behavioral Sciences  class that provides students with hands-on, experiential learning opportunities to illustrate the concepts of social justice, diversity, personal and civic responsibility. By investing service time with nonprofit and other community focused partners, or by creating their own unique service projects, students will develop problem-solving, critical thinking, and reflective skills that will increase their understanding of community and societal needs. Students will complete thirty hours of individual and five hours of group volunteer service during the semester. 

Service-Learning opportunities are curriculum-based and structured to help students acquire a sense of civic and social responsibility, learn about their community, apply classroom learning, expand critical thinking and problem solving skills and reflect on their experiences. At the same time, the college hopes that the service of student volunteers will assist with many needs of our community and students will choose to continue serving their communities long after their college years. Students who participate in service-learning may be eligible to earn a Service-Learning Recognition Award when they graduate.  Students should contact the Service-Learning Department for details about the award program.

Starfish Early Alert

The academic early alert program is coordinated through the Student Success Center. Early alert is designed to facilitate communication between students, instructors, advisors, and student support staff. Instructors use the system to email students positive feedback and about any problematic academic issues. Advisors and support staff will follow up with students to offer support and referrals as deemed appropriate.

Student Activities

Cleveland State offers a wide variety of activities to enrich the lives of students during their time on campus. The Student Senate and Student Activities Office work closely to plan, coordinate, and implement activities such as OctoberFest, Back-to-School Bash, and Awards Night.

Student Center

The George L. Mathis Student Center is open on class days and evenings for the enjoyment of students, staff and visitors. The facilities include the cafeteria, bookstore, game tables, ATM machine, the Cougar Den Food Pantry, the TVEC Lounge, the Student Senate Office, the Veteran’s Resource Center, the Office of the Vice President for Student Services, the Enrollment Services Center, Testing Center, Counseling & Career Services Center, the Coordinator of Student Life, and the Student Success Center.

Student Opinions - Methods to Express

Students may convey their views through a variety of communication vehicles including elected representatives of the Student Senate, committee meetings, and college meetings. For more information, contact the Student Senate in Room 110C of the Student Center.

Student Senate

Students are the heart of the institution and have a right and responsibility to be involved in its governance. Students have the right to serve on college committees to provide input from the student perspective. Students have a formal Student Senate organization as a vehicle for voicing student opinion to the administration. The Student Senate president and vice president are elected each spring by a popular vote of the student body. Each CSCC club elects a representative to serve on the Senate. Eight at-large senators from the student body are elected and appointed during the fall semester. Meetings are held every other week during the fall and spring semesters. For more information and a schedule of meetings, stop by the Student Senate Office in Room 110C of the Student Center or call (423) 472-7141 or (800) 604-2722, ext. 441.

Student Services Office

The Office of Student Services coordinates many services designed to provide assistance to students and groups with matters affecting student well-being and out-of-class life. In addition, the Vice President and other staff members work with academic offices to aid in the development of academic programs to help meet the total needs of the students.

Resources for Student Issues and Concerns  

Student Success Center

The Student Success Center, located in U-108B of the Student Center, includes a team of Success Coaches to assist new students with transitioning to college and completing admissions and financial aid requirements.  The Success Coach will serve as the new student degree-seeking academic advisor for the first year and advise the new certificate-seeking student the first semester. Each Academic Career Community has an available Success Coach to work with students through the use of technology and in person meetings. The Success Center offers an individualized experience for students by helping them prioritize responsibilities and providing them with structure and motivation to persist through the challenges of completing a degree.

Success Coaching is also available at our Athens location.  Contact the Student Success Center at 423-473-2452.

Telephone for Student Use

A courtesy telephone for local calls only is provided for student use at the main Information Desk located in the D.F. Adkisson Administration Building. Use of this phone should be limited to three minutes.

Tennessee Valley Early College (TVEC)

TVEC is for grades 9-12, and is a dual enrollment/dual credit high school experience.  The school is a collaboration between Cleveland State and surrounding area school systems, as well as homeschool students. Upon acceptance, students take college courses and receive high school and college credit simultaneously. Students enroll at Cleveland State and their high school as a student. Classes are housed at Cleveland State locations (main campus or the McMinn Higher Education Center) as well as our surrounding area high schools. TVEC students have the opportunity to graduate with a high school diploma and an Associate Degree.

The application process includes:

• TVEC Application through their respective high school.
• Approval from high school confirming maturity and academic dedication to devote to a rigorous program and freedom of a college campus.
• Students need to take the ACT during their sophomore year in preparation for full-time dual enrollment courses junior and senior year.

Testing Services

The Testing Center on the main campus (Cleveland) is located in Room 116 of the Student Center and can be reached at (423) 473-2477. You can reach the Testing Center at our Athens location at (423) 745-8486. You may contact staff at both locations by sending an email to testing@clevelandstatecc.edu.  Both testing centers administer a wide variety of tests for students and community members.  All tests require an appointment and a photo ID.   You must schedule your testing appointment at least 24 hours in advance in Cleveland and at least 12 hours in advance at the McMinn County Higher Education Center. Go to http://mycs.cc/testing to schedule an exam.  If you have questions about appointment availability and exam delivery options please contact us.  For additional testing information please visit  http://www.clevelandstatecc.edu/admissions/testing-services/index.html.

The Media Center at the Center of Dynamic Instruction

The Media Center offers a wide variety of professional audio and video production services for the students, staff, faculty and administration at Cleveland State. This includes media-related technical support for all buildings on campus, event production, live-streaming,  media distribution and video/ audio production services.

In Studio 105, students have the opportunity to explore the world of video and audio production using the latest technology. Four studio sets are available to accommodate a wide variety of needs. The Media Center also houses a fully equipped podcasting room for quality audio production. Two PC based editing suites are available for student use. The Media Center maintains a limited inventory of equipment for faculty, staff and student checkout, including high definition video cameras, web-cams and portable LCD projectors. 

Use of copyrighted materials is subject to federal copyright laws and Media Center personnel are required to adhere to these laws. 

TN eCampus Student Liaison

Students who have questions or encounter any issues related to taking TN eCampus courses may contact the TN eCampus Student Liaison in person in Room 118C of the Student Center, by phone at (423) 473-2360 or via e-mail at tnecampus@clevelandstatecc.edu.

Tutoring and Learning Center (TLC)

Located in the Library, Room 209, the TLC is responsible for FREE on-site academic tutoring and Supplemental Instruction (SI) for CSCC students. Updated on-site tutoring and SI schedules for both the main campus and the McMinn County Higher Education Center will be posted on the TLC web page at www.clevelandstatecc.edu/tlc. No appointment is needed for tutoring at either location. Tutoring is provided on a first-come, first-serve basis.

In addition to on-site tutoring, current students have access to free 24/7 online tutoring through Tutor.com located within myCS Courses. Tutor.com provides live, one-to-one online tutors in practically every subject taught at CSCC, including nursing. It also offers a document review (drop-off essay) feature wherein students can upload their paper and receive feedback within 12 hours. Students may access Tutor.com through myCS Courses  at no cost for up to eight hours per semester.

Any student who is having difficulty in a class is encouraged to meet first with the instructor of the class to find out how the instructor may assist the student. Students should also be aware that many course textbooks have CDs, website resources, or other electronic help available. Instructors may recommend tutoring or SI to support the learning process, but no referral is required to take advantage of tutoring and/or SI sessions. For more information about on-site tutoring, online tutoring, and/or SI, go to www.clevelandstatecc.edu/tlc or call (423) 473-2354.

Veterans Services

The Veterans Resource Center (VRC), located in Room 100 of the Student Center, houses both the Veterans Services office and a veteran student lounge.  The VRC provides individualized assistance to military members, veterans, and their dependents.  Our School Certifying Official is available to assist with the process of completing and filing the necessary documents to access VA Educational Benefits.  The School Certifying Official is also responsible for enrollment verification, change of status, monitoring progress and maintaining files for our veteran students.

Veterans Services staff also helps our veteran students with enrollment and advising as well as directing them to additional resources, such as tutoring.  The Veterans Services office acts as an advocate on campus for matters of policy that relate to our student veteran population.  The Veterans Services office sponsors a chapter of the student veteran organization, Student Veterans of America, and facilitates campus events such as the Veterans Day celebration.

Student Policies

Alcoholic Beverages 

Cleveland State Community College seeks to encourage and sustain an academic environment that respects individual freedoms and promotes the health, safety and welfare of its students, faculty and staff. In keeping with this objective, the college has established guidelines and policies governing the possession and consumption of alcoholic beverages on college property stating, “The use and/or possession of alcoholic beverages at Cleveland State Community College owned or controlled property is prohibited.” (CSCC Pol No. 3:10:00:00)

Pursuant to Tennessee legislation (HB 4088), parents of a student under 21 will be notified if the student “has committed a disciplinary violation with respect to the use or possession of alcohol or a controlled substance that is in violation of any federal, state or local law, or of any rule or policy of the institution, except as prohibited by FERPA.” Notification will occur when 1) a plea of guilty to the applicable code of conduct violation; or 2) a final finding of guilt pursuant to disciplinary procedures, including completion of an appeal.

Animals on Campus

The purpose of the Animals on Campus policy is to establish requirements for accessibility, behavior and treatment of animals on campus. This policy applies to animals on Cleveland State Community College (CSCC) campuses including service animals on CSCC property. This policy does not apply to 1) animals used for college-related instructional and/or demonstrational purposes, 2) fish appropriately maintained in aquariums or 3) detection animals assisting authorities.  The complete policy can be found at: http://www2.clevelandstatecc.edu/about/policy-manual/policy-1-30-00-00.

Attendance

Each student at Cleveland State Community College is expected to assume a responsible attitude toward class attendance. Each student is expected to attend all class meetings unless an absence is caused by circumstances beyond the student’s control or is institutionally approved. Regardless of the reason for the absence, the student is responsible for material covered and/or assigned during the class meeting. At the beginning of each course, the faculty member shall provide each student, in writing, the policy for the treatment of absences in that course. Before any absence, the student should, if possible, inform the faculty member of the reason and arrange any makeup material and/or examination according to course policy. Attendance expectation begins with the first class meeting of the course. If unable to attend this class meeting, the student should contact the faculty member in advance.

Behavioral Intervention Team

The purpose of the Behavioral Intervention Team (BIT) is to maintain a safe educational and working environment for students and employees by monitoring, assessing, and intervening potentially disruptive student and employee behavior.  BIT goals include helping provide an environment where students and employees are free to learn, work, and teach, uninhibited by threats of intimidation or harm and helping provide confidential, respectful, proactive support, and referrals to resources to individuals who are exhibiting concerning behaviors. The BIT is not a disciplinary board, but rather a point of contact for reporting individuals who are displaying concerning behavior. These guidelines are in place to comply with TBR Policy 7:02:00:00 and CSCC Policy 1:20:00:00.

The complete policy can be found at:  http://www2.clevelandstatecc.edu/about/policy-manual/policy-1-20-00-00.
To report an incident to the Behavioral Intervention Team, go to the following link: http://www.clevelandstatecc.edu/about/general-info/bit/index.html.

Complaints Against Instructors

A student who has a complaint or an issue with a faculty member should first address the issue orally with the faculty member. If there is not a timely and/or mutually agreeable resolution to the issue, the student should then state the complaint or problem in writing to the faculty member. The faculty member will respond to the student’s written complaint within five business days.

If the procedure above is followed, and the student continues to believe that the issue was not resolved appropriately or is not resolved in a timely manner, the student can then forward a copy of the written complaint, with a cover note, to the appropriate division dean. Although the college prefers that issues be first resolved between students and faculty, students may go directly to the dean with an issue or complaint if the student perceives the issue to be too sensitive or too personal to discuss with the faculty member. The dean will respond to the student within five business days. If the situation is not resolvable or not resolved in an appropriate manner and the above steps have been followed, the student may appeal, in writing, to the Vice President for Academic Affairs, enclosing copies of previous complaints and responses. The Vice President for Academic Affairs will distribute a decision, in writing, to the student, the faculty member and dean within five business days of receipt of the appeal. The decision of the Vice President is final.

Computer Use

Student access to college information technology resources is provided for the purpose of supporting pursuits of legitimate educational objectives. Any other use is prohibited.

The college respects student rights to privacy and does not intercept student activity or review stored data without cause, as by court order or as part of internal investigations following legitimate complaints of misuse. However, students must be aware that the college may log student activity as part of normal operations and reserves the right to have the electronic capability to retrieve information from technology-related activity for a period of time. Students should monitor, print or disk-save their files and messages since the college must periodically and without notice delete old files in order to meet storage demands.

Additional rules governing student usage of computers are posted in college computer laboratories and in the library. Explicit are the requirements that students must respect the rights of other individuals and networks at all times and must not in any way attempt to access or modify any computer operating system files, compilers, assemblers, data sets, application programs or utility programs. Additionally, students are not permitted to use college information technology resources in the pursuit of commercial activities or for non-profit volume promotions such as brochures, announcements and bulletins.

Additional policies about acceptable use and information technology resources are available on the college’s website within the Web pages for the Office of Information Technology. Students who do not follow policies or posted rules may be subject to disciplinary action including, but not limited to, exclusion from college information technology resources, loss of computer privileges, suspension from the college or external legal action. Students may appeal any internal discipline judgments through the Office of Vice President for Student Services.

Copyright Infringement Law

Copyright infringement claims should be reported to the Office of Information Technology Director who serves as agent for the college. As described in the “Digital Millennium Copyright Act of 1998,” the agent will receive and process complaints from copyright holders. Upon notice of infringement of copyright, the agent will remove or block access to the infringing material described in the notice. The user will be notified of the action taken and may provide counter-notice of an error in the removal of the material. This counter-notice will be passed on to the original complaining party, and the material will have access restored within 10-14 days unless notice is received that a lawsuit has been filed over the material. Repeat offenders will have computer accounts terminated.

Emergency Notifications

All emergency notifications such as an active shooter, armed threats, tornado, etc. will be disseminated via myCS Alerts.  This will allow CSCC to reach students via text, voice callback, email, Facebook, and Twitter.  Emergency notifications will also be broadcast on campus via building speakers and announcement screens.

Click here to Update Contact Information to stay connected with us.

Emergency Policies

In emergency medical situations, 911 should be contacted immediately. The Campus Police should then be contacted to coordinate and control the situation at (423) 618-1720. Cleveland State Community College campus is equipped with emergency code blue phones. The locations are as follows:

CSCC Code Blue Phones

• Johnson Cultural Heritage Building

• Sitting Area Between Education Building and Science Building

• Gymnasium

• North Parking Lot

Code Blue Phones are equipped with the following functions:

1. Emergency 911 (for emergency only)

2. Security (general security needs)

Emergency Preparedness Plan

The Emergency Preparedness Plan outlines procedures to improve the protection of lives and property through the effective use of college resources. The plan’s purpose is to mitigate the potential effects of the various hazards that might impact CSCC, to prepare for the implementation of measures which will preserve life and minimize damage to respond effectively to the needs of the campus community during emergencies, and to provide a recovery system to return CSCC and its community to a normal status as soon as possible after such emergencies.  The complete Plan can be found at: http:  //www2.clevelandstatecc.edu/content/uploads/about/CSCC_Emergency_Preparedness_Plan_-_2-2018.pdf. 

Final Grade Appeal Process

The responsibility for evaluating student work and assigning grades lies with the instructor of the course. The purpose of the grade appeal procedure is to provide a review process 1) for a student to understand the reasons why the grade was assigned, 2) for the instructor to become aware of and correct possible errors, 3) for appropriate supervisors at the department and college level to review the basis on which a grade has been awarded and to arbitrate grade changes where appropriate and 4) for a formal appeal to the Academic Grade Appeal Committee. Only the instructor or the Academic Grade Appeals Committee has the authority to change a grade.

A student may appeal a course grade if the student has evidence that the grade was assigned in a malicious, erroneous, capricious or arbitrary manner. Arbitrary and capricious is defined as a final course grade assigned: 1) on some basis other than performance in the course; 2) by resorting to unreasonable standards different from those that were applied to other students in the course or 3) by a substantial, unreasonable or unannounced departure from the faculty member’s previously articulated grading standards. The student has the right to discontinue the appeal at any time during the appeal process.

In all cases of a disputed grade, the student has the burden of proof that the grade assigned was not appropriate. It is important to distinguish grounds for grade appeal from questions about quality of instruction. Successful grade appeals should be based on evidence that the student performed at a level sufficient to warrant a different grade. It is important for students to bring to the instructor’s and the department’s attention perceived deficiencies in instruction, but these by themselves do not normally warrant a change in grade. For a successful grade appeal, the student should be able to show, for example, not that the student could have earned a grade of “B” under different circumstances, but rather that the student actually did earn a grade of “B” according to the standards set out on the syllabus for that course, but was assigned a lower grade.

The procedure for complaints against instructors is addressed in other sections of the Student Handbook. If there is evidence that the grade assigned was influenced by consideration of race, color, religion, sex, marital status, handicap or national origin, the matter must also be reported to the Director of Human Resources.

Note: Participants involved in the final course grade appeal process should be aware of the need for confidentiality throughout the process. Materials and information that are a part of the appeal process are confidential and should not be disclosed to or discussed with anyone not involved in the process. Likewise, a final course grade appeal hearing is a confidential hearing and materials presented and matters deliberated in the hearing should not be disclosed to or discussed with anyone not involved in the hearing. Pending resolution of the appeal, the contested grade and its consequences will stand.

Steps of the Final Course Grade Appeal Process

1. Prior to initiating the official final course grade appeal process, the student should make an appointment with the instructor(s) who assigned the grade to discuss the complaint in an effort to reach a satisfactory resolution to the problem. This meeting between the student and the instructor(s) must occur before the end of the second week (ten working days) of the subsequent term (including summer).
   1. In the event the student is unable to schedule a meeting with the instructor(s), the student must contact the instructor(s)’s supervisor who will schedule a meeting between the instructor(s) and the student (and the supervisor, if appropriate).
   2. In the event the instructor(s) is no longer employed by the college or is not readily available (for instance, during the summer), the supervisor will make reasonable effort to contact the instructor(s). If unable to contact the instructor(s), the supervisor will instruct the student to proceed to the next step of the appeal process.
2. This step must be completed within ten (10) working days. If the student complaint is not resolved to the student’s satisfaction during the meeting(s) described above, the student has five (5) working days from the date of the meeting with the instructor(s) (and/or the instructor(s)’s supervisor) to contact the dean of the appropriate area to inform him/her that the student wishes to initiate an official final course grade appeal process. At this point, the dean will provide the student with the final course grade appeal form. The student must submit the completed final course grade appeal form to the dean within five (5) working days from the day he/she receives the form. Once a form is initiated, a copy must be forwarded to the Office of the Vice President for Academic Affairs regardless of the level of resolution.
3. The dean’s receipt of the completed student final course grade appeal form constitutes the beginning of the final grade appeal process. Upon receipt of the completed student final course grade appeal form, the dean has ten (10) working days in which to mediate a discussion with the instructor(s) and the student (together or separately) in an attempt to reach a satisfactory resolution of the complaint. The dean should maintain written documentation of any discussions and/or meetings with the student and instructor(s).
4. If no agreement is reached, the dean must notify, in writing, the parties involved by the end of the 11th working day that the appeal will be passed on to the Vice President for Academic Affairs if the student wishes to continue the appeal. The student has five (5) working days to request that the dean forward the appeal to the Vice President for Academic Affairs. The dean’s written documentation should be attached to the appeal form. The Vice President for Academic Affairs will then have fifteen (15) working days in which to mediate a discussion with the instructor(s) and the student (together or separately) in an attempt to reach a satisfactory resolution of the complaint. The Vice President for Academic Affairs must maintain written documentation of any discussion and/or meetings with the student and instructor(s). If no agreement is reached, the Vice President for Academic Affairs must notify in writing the parties involved by the end of the 16th working day that the appeal will be passed on to the Academic Appeals Committee if the student wishes to continue the appeal. The student has ten (10) working days to request that the Vice President for Academic Affairs forward the appeal to the Academic Appeals Committee. The Academic Vice President’s written documentation should be attached to the appeal form.
5. Once the request to forward the appeal to the Academic Appeals Committee has been received, the Vice President for Academic Affairs will forward to the chair of the Academic Appeals Committee all materials submitted throughout the appeal process to date. The committee will have ten (10) working days to convene and determine if a hearing is merited.
   1. If the committee decides that the appeal does not merit a hearing, the existing disposition of the grade and its consequences will stand. The committee chair will inform the Vice President for Academic Affairs, the dean, the student and the instructor(s) of the committee’s decision.
   2. If the committee decides a hearing is merited, the committee chair will contact the student and the instructor(s) to schedule a date for the hearing. The hearing must occur within twenty (20) working days of the date of the committee’s decision to grant the hearing. Notification of the date of the hearing will be given by the committee chair to the Vice President for Academic Affairs, the dean, the student and the instructor(s) at least ten (10) working days prior to the date of the hearing. This notification will also inform both the student and the instructor(s) that they should bring to the hearing whatever additional information and materials they consider pertinent to the complaint. The student and the instructor(s) should be notified of the date of the hearing by return receipt certified mail.
   3. The committee will have ten (10) working days from the conclusion of the hearing to reach its decision. Within five (5) working days of the committee’s decision, the committee chair will notify, in writing, the Vice President for Academic Affairs, the dean, the student and the instructor(s) of the committee’s decision.
   4. All voting of the committee is done by secret ballot. The decision of the Academic Appeals Committee is final, except in cases covered under TBR policy 1:02:11:00. This policy is a mechanism for appeal to the Chancellor and to the Board if the student contests on the basis of violation of state or federal law, or institution or Board policy.
   5. Pending resolution of the appeal, the contested grade and its consequences will stand.

Freedom of Speech and Expression

This policy reflects the commitment of Cleveland State to freedom of speech and expression for all students and all faculty.  The complete policy can be found at: http://www2.clevelandstatecc.edu/about/policy-manual/policy-1-03-02-60.

Illegal Drug Policy

Cleveland State Community College prohibits the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees. College policy 1:13:00:00 details the college provisions under the Drug-Free Workplace Act of 1988 and Drug-Free Schools and Communities Act of 1989. As described in this policy, the college has a program, which addresses standards of conduct concerning drugs and alcohol, legal sanctions, health risks, available counseling and treatment programs and disciplinary sanctions that the institution will impose on students and employees. Students and employees are expected to be familiar with and comply with CSCC Policy 1:13:00:00.

Pursuant to Tennessee legislation (HB 4088), parents of a student under 21 will be notified if the student “has committed a disciplinary violation with respect to the use or possession of alcohol or a controlled substance that is in violation of any federal, state or local law, or of any rule or policy of the institution, except as prohibited by (FERPA).” Notification will occur when 1) a plea of guilty to the applicable code of conduct violation or 2) a final finding of guilt pursuant to disciplinary procedures, including completion of an appeal.

Inclement Weather

Cleveland State Community College has an obligation for the safety of students, faculty, and staff during times of severe weather conditions. The decision to close the college will affect hundreds of people. It is imperative that the decision is made in a timely fashion to ensure the safety of students and employees. The procedures taken when inclement weather occurs can be found at: http://www2.clevelandstatecc.edu/about/policy-manual/guideline-g-150. 

Minors on Campus

Cleveland State Community College is an institution of higher education and as such must preserve conditions, which will permit a proper learning and work environment at all times. However, consideration for the learning environment of the students, the work routine of staff employees and the safety of the children requires that children may not accompany adults into classrooms, offices or other work spaces as a baby-sitting function nor be left unsupervised in the halls or grounds of the college.

Sex Offender

The federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002 require that whenever a sex offender becomes enrolled as a student or volunteers at an institution of higher education in the state of Tennessee, he or she must complete or update the Tennessee Bureau of Investigation (TBI) sexual offender registration/monitoring form with their local sex offender registry officer within 48 hours of registering for classes with the college. As defined in section 40- 39-102 of the Tennessee Code, a “sexual offender means a person who is, or has been, convicted in this state of committing a sexual offense or who is, or has been, convicted in another state or another country or who is or has been convicted in a federal or military court, of committing an act which would have constituted a sexual offense if it had been committed in this state. A “sexual offense” means the commission of acts including but not limited to aggravated and statutory rape, sexual battery, sexual exploitation of a minor, aggravated prostitution and kidnapping.

Both acts designate certain information concerning a registered sexual offender as public information and therefore amend and supersede the Family Educational Rights and Privacy Act (FERPA) and other federal and state laws that previously prohibited the disclosure of such personal information. Since the laws require the publication of information pertaining to sexual offenders enrolled or volunteering at an educational institution, said publication does not constitute grounds for a grievance or complaint under institutional or Tennessee Board of Regents policies or procedures.

In compliance with the federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002, members of the campus community may obtain the most recent information received from the Tennessee Bureau of Investigation (TBI) concerning sex offenders enrolled or volunteering at this institution at the Office of the Vice President of Finance and Administration. Information is also available on the TBI’s website listing of sex offenders located on the internet at https://www.tn.gov/tbi/general-information/redirect-tennessee-sex-offender-registry-search/sex-offender-registry-search.html.

Statement of Students Rights and Responsibilities

Introduction: 

The following statement of student rights and responsibilities is intended to reflect the philosophical base upon which student behavior is defined and measured. This philosophy identifies the rights and responsibilities that each student bears when they enter the institution. These rights shall not be construed, interpreted, or applied in any manner that would be detrimental to the privileges, purposes, aims, and goals of Cleveland State Community College and the Tennessee Board of Regents.

Student Rights

Students are entitled to all rights granted by the Constitution of the United States of America, the Constitution of the State of Tennessee and to the full protection of the law. There shall be no institutional rule or administrative rule that in any way abridges the rights of freedom of speech, expression, petition, and peaceful assembly as set forth in the U.S. Constitution.

• Each student shall have the right to participate in all areas and activities of the institution, free from any form of discrimination, including harassment, on the basis of race, color, national or ethnic origin, religion, sex, disability, age, sexual orientation, or veteran status in accordance with applicable federal and state laws.

• Each student shall have the right to pursue his/her educational goals and to enjoy the opportunity to participate in the various educational and extracurricular activities present on campus.

• Each student shall have limited rights to personal privacy. This privacy includes the maintenance of confidential records except under compulsion by an institutional or civil court, the Tennessee Board of Regents, or as allowed by state and federal law.

• Each student shall have the right to procedural due process in institutional disciplinary proceedings as described in college policies.

• Each student shall have the right to be protected from prejudiced academic evaluation not related to a student’s academic performance.

• Each student shall have the right to examine, discuss, and express opinions publicly and privately.

• Each student shall have the right to participate in self-governance and to be represented in the Student Senate, student organizations, and on institutional committees whose charge is to review and/or formulate institutional policy regarding academic and student affairs.

• Each student shall have the right to join and/or participate in recognized student organizations.

• All students shall have the right to be secure from having their rights infringed upon by institutional administrators, faculty, support staff, or fellow students.

• Each student shall have the right to expect:

  • ​A Drug-Free and Alcohol-Free campus

  • A campus community that is conducive to learning both in and outside of the academic classroom

  • A campus community that respects diversity of race, ethnicity, sexual orientation, culture, and personal beliefs.

  • A campus community that is built on honesty and integrity, both in academic and social pursuits.

  • A campus community that embraces freedom of expression and exchange of ideas.

Student Responsibilities

Students voluntarily assume certain responsibilities that are necessary for promoting the welfare of the community. Although no definitive list of responsibilities can ever truly be developed, the following represent the main responsibilities students assume by becoming citizens of the institutional community.

Each student shall have the responsibility to pursue his/her academics honestly and to attend class regularly and in good faith. Students shall be honest in all interactions with other students, faculty, and staff.

Each student shall have the responsibility to respect the rights and property of others, including students, faculty, staff, and university guests and visitors.

Each student shall have the responsibility of upholding the community standards and expectations as set forth by the institution which include honesty, a respect for diversity, commitment to community, and freedom of expression.  Cleveland State Policy 3:02:00:01 provides specific details on student conduct and related procedures.

Each student shall have the responsibility of being fully acquainted with and complying with all published college rules and regulation

Each student is expected to comply with directives of institutional officials who are acting in the performance of institution-related duties.

Each student shall be responsible for carrying identification with them at all times that clearly indicates he or she is a student of the institution.

​Each student shall have the responsibility of recognizing that his or her behavior reflects not only on the individual but also on the entire institutional community.

Each student shall have the responsibility of recognizing the responsibility of the institution to insure an educational environment for all students.

Each student shall have the responsibility of being a responsible community member and encouraging behaviors in others that are in compliance with institutional rules and regulations.

Each student shall have the responsibility of being good stewards of the institution’s resources.

Traffic Regulations

CSCC Policy 3:02:00:01 includes information regarding traffic and parking. Students are expected to be familiar with these regulations. Traffic citations may be appealed to the Student Senate. Appeal forms are available from the Student Senate Office in Room U110 of the Student Center and the Campus Police Department, located in the Basement of the Student Center.

Use of Campus Property and Facilities

The use of certain Cleveland State Community College facilities by non-affiliated entities/individuals is allowed as prescribed in this policy and in Tennessee Board of Regents Policy No. 1:03:02:50, TBR Policy No. 4:02:01:00 and TBR Guideline B-026. Cleveland State Community College policy 1:19:00:00 provides a uniform basis upon which the institution can regulate the use of campus property and facilities by institution or school-affiliated and non-affiliated groups and individuals. The policy is intended to provide a system of regulations calculated to promote the orderly conduct of activities on campus property and in campus facilities, to prevent interruption of or interference with normal mission, processes and functions of the institutions and schools and to prevent use of campus property and facilities which is contrary to federal, state or local law or regulation or policies or regulations of the Board of Regents or the college. This policy is on file and available for review in the Campus Event Department.

Use of Tobacco on Campus

Smoking or the use of tobacco products, e-cigarettes, or any device that produces a vapor of any type is prohibited on any property owned by, or leased and operated on behalf of, Cleveland State Community College. All guests and visitors will be encouraged to refrain from using any tobacco products on campus including parking lots and sidewalks.  Appropriate signage will be in place for explanation and clarification. The complete policy can be found at: http://www2.clevelandstatecc.edu/about/policy-manual/policy-1-14-00-00.

Student Conduct and Discipline

General Regulations on Student Conduct & Disciplinary Sanctions
Policy No. 3:02:00:01

Part 1 Institution Policy Statement
Part 2 Disciplinary Offenses
Part 3 Academic and Classroom Misconduct
Part 4 Disciplinary Sanctions
Part 5 Traffic and Parking
Part 6 Disciplinary Procedures

Purpose

The purpose of this Policy is to provide conduct and administration of rules governing student disciplinary offenses, academic and classroom misconduct, student disciplinary sanctions, traffic and parking regulations, and student disciplinary procedures.

Part 1 Institution Policy Statement

1. Students enrolled in postsecondary educational institutions are citizens of their civic communities as well as the academic community.  As such they are expected to conduct themselves as law-abiding members of each community at all times. Admission to an institution of postsecondary education carries with it special privileges and imposes special responsibilities apart from those rights and duties enjoyed by non-students. In recognition of the special relationship that exists between the institution and the academic community which it seeks to serve, the State Board of Regents (TBR) has authorized the presidents of the institutions and directors of the technology centers under its jurisdiction to take such action as may be necessary to maintain campus conditions and preserve the integrity of the institution and its educational environment.
2. Pursuant to this authorization and in fulfillment of its duties to provide a secure and stimulating atmosphere in which individual and academic pursuits may flourish, the State Board of Regents has developed regulations, which are intended to govern student conduct on the several campuses under its jurisdiction. As a TBR institution, Cleveland State Community College has implemented policies subject to, and consistent with, these regulations.  In addition, students are subject to all federal, state and local laws and ordinances. If a student’s violation of such laws or ordinances also adversely affects the institution’s pursuit of its educational objectives, the college may enforce its policies regardless of the status or outcome of any external proceedings instituted by other civil or criminal authorities.
3. For the purpose of these policies, a “student” shall mean a person who is admitted and/or registered for study at Cleveland State Community College for any academic period. This shall include any period of time following admission and/or registration, but preceding the start of classes for any academic period.   It will also include any period which follows the end of an academic period through the last day for registration for the succeeding academic period, and during any period while the student is under suspension from the institution.  Finally, “student” shall also include any person subject to a period of suspension or removal from campus as a sanction which results from a finding of a violation of the regulations governing student conduct.  Students are responsible for compliance with the Rules of Student Conduct and with similar institutional policies at all times.
4. Disciplinary action may be taken against a student for violation of the policies which occur on institutionally owned, leased or otherwise controlled property, while participating in international or distance learning programs, and off campus, when the conduct impairs, interferes with, or obstructs any institutional activity or the mission, processes, and functions of the institution. The college may enforce these policies regardless of the status or outcome of any external proceedings instituted in any other forum, including any civil or criminal proceeding.
5. Confidentiality of Discipline Process.  Subject to the exceptions provided pursuant to the Family Educational Rights and Privacy Act of 1974 (FERPA) 20 U.S.C. 1232g  , and/or the Tennessee Open Records Act, T.C.A. § 10-7-504(a)(4), a student’s disciplinary files are considered “educational records” and are confidential within the meaning of those Acts.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.01, Institution Policy Statement.  To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control.  History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 2 Disciplinary Offenses

1. Disciplinary measures shall be imposed, through appropriate due process procedures, for conduct which adversely affects the institution’s pursuit of its educational objectives, which violates or shows a disregard for the rights of other members of the academic community, or which endangers property or persons on property owned or controlled by CSCC.
2. The following non-exclusive list provides notice of offenses for which both individuals and organizations may be subject to disciplinary action:
   1. Threatening or Disruptive Conduct Any conduct, or attempted conduct, which poses a threat to the safety of others or where the student’s behavior is disruptive of the institution’s learning environment;
   2. Hazing.  Hazing, as defined in T.C.A. § 49-7-123(a)(1), means any intentional or reckless act, on or off the property, of any higher education institution by an individual acting alone, or with others, which is directed against any other person(s), that endangers the mental or physical health or safety of that person(s), or which induces or coerces a person(s) to endanger such person(s) mental or physical health or safety. Hazing does not include customary athletic events or similar contests or competitions, and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization;
   3. Disorderly Conduct. Any individual or group behavior which is abusive, obscene, lewd, indecent, violent, excessively noisy, disorderly, or which unreasonably disturbs institutional functions, operations, classrooms, other groups or individuals;
   4. Obstruction of or Interference with institutional activities or facilities. Any intentional interference with or obstruction of any institutional program, event, or facility including the following:
      1. Any unauthorized occupancy of facilities owned or controlled by an institution or blockage of access to or from such facilities.
      2. Interference with the right of any institution member or other authorized person to gain access to any activity, program, event or facilities sponsored or controlled by an institution.
      3. Any obstruction or delay of a campus security officer, public safety officer, police officer, firefighter, EMT, or any official of an institution, or failure to comply with any emergency directive issued by such person  in the performance of his or her duty.
   5. Misuse of or Damage to Property. Any act of misuse, vandalism, malicious or unwarranted damage or destruction, defacing, disfiguring or unauthorized use of property belonging to another including, but not limited to, personal property, fire alarms, fire equipment, elevators, telephones, institution keys, library materials and/or safety devices;
   6. Theft, Misappropriation, or Unauthorized Sale of Property;
   7. Misuse of Documents or Identification Cards. Any forgery, alteration of or unauthorized use of institutional documents, forms, records or identification cards, including the giving of any false information, or withholding of necessary information, in connection with a student’s admission, enrollment or status in the institution;
   8. Firearms and Other Dangerous Weapons. Any possession of or use of firearms, dangerous weapons of any kind, or replica/toy guns, e.g. BB guns, pellet guns, paintball guns, water guns, cap guns, toy knives or other items that simulate firearms or dangerous weapons;
   9. Explosives, Fireworks, and Flammable Materials. The unauthorized possession, ignition or detonation of any object or article which would cause damage by fire or other means to persons or property or possession of any substance which could be considered to be and used as fireworks;
   10. Alcoholic Beverages. The use and/or possession of alcoholic beverages on institution owned or controlled property. This offense includes the violation of any local ordinance, state, or federal law concerning alcoholic beverages, on or off institution owned or controlled property, where an affiliated group or organization has alcoholic beverages present and available for consumption;
   11. Drugs. The unlawful possession or use of any drug or controlled substance (including, but not limited to, any stimulant, depressant, narcotic or hallucinogenic drug, substance or marijuana), sale or distribution of any such drug or controlled substance. This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession or use of drugs, on or off institution owned or controlled property;
   12. Drug Paraphernalia. The use or possession of equipment, products or materials that are used or intended for use in manufacturing, growing, using or distributing any drug or controlled substance.  This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession of drug paraphernalia, on or off institution owned or controlled property;
   13. Public Intoxication. Appearing on institution owned or controlled property or at an institutional sponsored event while under the influence of a controlled substance or of any other intoxicating substance;
   14. Gambling. Unlawful gambling in any form;
   15. Financial Irresponsibility. Failure to meet financial responsibilities to the institution promptly including, but not limited to, knowingly passing a worthless check or money order in payment to the institution;
   16. Unacceptable Conduct in Disciplinary Proceedings. Any conduct at any stage of an institutional disciplinary proceeding or investigation that is contemptuous, disrespectful, threatening, or disorderly, including false complaints, testimony or other evidence, and attempts to influence the impartiality of a member of a judicial body, verbal or physical harassment or intimidation of a judicial board member, complainant, respondent or witness;
   17. Failure to Cooperate with Institutional Officials. Failure to comply with directions of institutional officials acting in the performance of their duties;
   18. Violation of General Rules and Regulations. Any violation of the general rules and regulations of the institution as published in an official institutional publication, including the intentional failure to perform any required action or the intentional performance of any prohibited action;
   19. Attempts, Aiding and Abetting. Any attempt to commit any of the offenses listed under this section or the aiding or abetting of the commission of any of the offenses listed under this section (an attempt to commit an offense is defined as the intention to commit the offense coupled with the taking of some action toward its commission). Being present during the planning or commission of any offense listed under this section will be considered as aiding and abetting. Students who anticipate or observe an offense must remove themselves from the situation and are required to report the offense to the institution;
   20. Violations of State or Federal Laws. Any violation of state or federal laws or regulations proscribing conduct or establishing offenses, which laws and regulations are incorporated herein by reference;
   21. Violation of Imposed Disciplinary Sanctions. Intentional or unintentional violation of a disciplinary sanction officially imposed by an institution official or a constituted body of the institution;
   22. Sexual Battery or Rape. Committing any act of sexual battery or rape as defined by state law;
   23. Harassment or Retaliation. Any act by an individual or group against another person or group in violation of TBR policies, as well as federal and/or state laws prohibiting discrimination, including, but not limited to, CSCC Policy 7:04:00:00 and TBR Guideline P-080.
   24. Academic Misconduct. Plagiarism, cheating, fabrication. For purposes of this section, the following definitions apply:
       1. Plagiarism. The adoption or reproduction of ideas, words, statements, images, or works of another person as one’s own without proper attribution;
       2. Cheating. Using or attempting to use unauthorized materials, information, or aids in any academic exercise or test/examination. The term academic exercise includes all forms of work submitted for credit or hours;
       3. Fabrication. Unauthorized falsification or invention of any information or citation in an academic exercise;
   25. Unauthorized Duplication or Possession of Keys. Making, causing to be made or the possession of any key for an institutional facility without proper authorization;
   26. Litter. Dispersing litter in any form onto the grounds or facilities of the campus;
   27. Pornography. Public display of literature, films, pictures or other materials which an average person applying contemporary community standards would find, (1) taken as a whole, appeals to the prurient interest, (2) depicts or describes sexual conduct in a patently offensive way, and (3) taken as a whole, lacks serious literary, artistic, political or scientific value;
   28. Abuse of Computer Resources and Facilities. Misusing and/or abusing campus computer resources including, but not limited to, the following:
       1. Use of another person’s identification to gain access to institutional computer resources;
       2. Use of institutional computer resources and facilities to violate copyright laws, including, but not limited to, the act of unauthorized distribution of copyrighted materials using institutional information technology systems;
       3. Unauthorized access to a computer or network file, including but not limited to, altering, using, reading, copying, or deleting the file;
       4. Unauthorized transfer of a computer or network file;
       5. Use of computing resources and facilities to send abusive or obscene correspondence;
       6. Use of computing resources and facilities in a manner that interferes with normal operation of the institutional computing system;
       7. Use of computing resources and facilities to interfere with the work of another student, faculty member, or institutional official;
       8. Violation of any published information technology resources policy;
       9. Unauthorized peer to peer file sharing;
   29. Unauthorized Access to Institutional Facilities and/or Grounds. Any unauthorized access and/or occupancy of institutional facilities and grounds is prohibited, including, but not limited to, gaining access to facilities and grounds that are closed to the public, being present in areas of campus that are open to limited guests only, being present in academic buildings after hours without permission, and being present in buildings when the student has no legitimate reason to be present;
   30. Providing False Information. Giving any false information to, or withholding necessary information from, any institutional official acting in the performance of his/her duties in connection with a student’s admission, enrollment, or status in the institution;
   31. Unauthorized Surveillance. Making or causing to be made unauthorized video or photographic images of a person in a location in which that person has a reasonable expectation of privacy, without the prior effective consent of the individual, or in the case of a minor, without the prior effective consent of the minor’s parent or guardian. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, and men’s or women’s restrooms, and storing, sharing, and/or distributing of such unauthorized images by any means;
   32. Use of Tobacco Products on Campus. Smoking or the use of tobacco products, e-cigarettes, or any device that produces a vapor of any type is prohibited on any property owned by, or leased and operated on behalf of, Cleveland State Community College as per CSCC Policy 1:14:00:00.
   33. Sexual Misconduct - an offense including acts of sexual assault, domestic violence, dating violence and or/stalking as defined in CSCC Policy 7:05:00:00.  All matters involving allegations of sexual misconduct will be governed by the procedures set for in CSCC Policy 7:05:00:00.

Disciplinary action may be taken against a student for violations of these policies which occur at or in association with enrollment at the college for any academic period.  Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree including periods prior to or between semesters.  Conduct occurring while a student is registered or enrolled at the college, but not discovered until after the awarding of a degree is actionable under these provisions and may result in the retroactive application of a disciplinary sanction.  Should a student withdraw from the college with disciplinary action or academic misconduct action pending, the student’s record may be encumbered by the appropriate institutional office until the proceedings have been concluded.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.02, Disciplinary Offenses.  To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 3 Academic and Classroom Misconduct

1. The instructor has the primary responsibility for maintenance of academic integrity and controlling classroom behavior, and can order the temporary removal or exclusion from the classroom of any student engaged in disruptive conduct or conduct that violates the general rules and regulations of the institution. Extended or permanent exclusion from the classroom or further disciplinary action can be effected only through appropriate procedures of the institution.
2. Disruptive behavior in the classroom may be defined as, but not limited to, behavior that obstructs or disrupts the learning environment (e.g., offensive language, harassment of students and professors, repeated outbursts from a student which disrupt the flow of instruction or prevent concentration on the subject taught, failure to cooperate in maintaining classroom decorum, etc.), text messaging, and the continued use of any electronic or other noise or light emitting device which disturbs others (e.g., disturbing noises from beepers, cell phones, palm pilots, lap-top computers, games, etc.).
3. Plagiarism, cheating, and other forms of academic dishonesty are prohibited. Students guilty of academic misconduct, either directly or indirectly, through participation or assistance, are immediately responsible to the instructor of the class. In addition to other possible disciplinary sanctions which may be imposed through the regular institutional disciplinary procedures, the instructor has the authority to assign an appropriate grade for the exercise, examination, or course due to academic misconduct.  A faculty member who determines  that a student has engaged in academic misconduct in connection with a course taught by the faculty member or an examination proctored by the faculty member or his or her designee may choose to exercise Discipline as outlined below:
   1. A student’s grade in the course or the assignment or examination affected by the alleged academic misconduct may be lowered to any extent including a grade of “F”.
   2. The faculty member exercising this authority shall notify the appropriate department Chairperson and/or Dean of the action. The department Chairperson/Dean shall notify the affected student in writing of the faculty member’s decision and advise the student of his or her right to a hearing with regard to the decision to the Student Disciplinary Committee.  A copy of the student notification must also be sent to the Vice President for Student Services.  Hearings will be conducted pursuant to the process set forth in this policy for hearings before the Student Disciplinary Committee.
   3. Student Appeal: To initiate a hearing to contest the finding or grade sanction related to academic misconduct, the student must contact the Chair of the Student Disciplinary Committee or the Vice President for Student Services within five (5) class days of receipt of notification of the summary action.
   4. A student who is found responsible for academic misconduct will not be permitted to withdraw from the course to avoid grade sanctions and/or other discipline.
   5. A student who is found responsible for academic misconduct may be subject to additional educational sanctions imposed by the Vice President for Student Services through campus disciplinary processes as outlined in Section 6 of this policy.
   6. Multiple Acts of Academic Misconduct: A student who is found to have committed more than one act of academic misconduct may be summoned to appear before the Student Disciplinary Committee and may be subject to additional disciplinary sanctions described in Section 6 of this policy.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.03 Academic and Classroom Misconduct. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 4 Disciplinary Sanctions

1. Upon a determination that a student or student organization has violated any of the disciplinary offenses set forth in these policies, the following disciplinary sanctions may be imposed, either singly or in combination.
2. Definition of Sanctions.
   1. Restitution: may be required to compensate a party or parties for a loss suffered as a result of disciplinary violation(s). Restitution shall be limited to actual cost of repair, replacement or financial loss;
   2. Warning. The Vice President for Student Services or designee may notify the student or student organization that continuation or repetition of specified conduct may be cause for other disciplinary action;
   3. Reprimand. A written or verbal reprimand or censure may be given to any student or student organization whose conduct violates any part of these regulations.
   4. Service to the Institution or Community. A student or student organization may be required to donate a specified number of service hours to the institution performing reasonable tasks for an appropriate institution office, official(s), or the local community. The service required shall be commensurate to the offense (e.g., service for maintenance staff for defacing institutional property);
   5. Specified Educational/Counseling Program. A student or student organization may be required to participate in specified educational or counseling program(s) relevant to the offense, or to prepare a project or report concerning a relevant topic;
   6. Apology. A student or student organization may be required to apologize to an affected party, either verbally or in writing, for the behavior related to a disciplinary offense;
   7. Fines. Penalties in the form of fines may be imposed against a student or an organization. The sanction of fines may be imposed in addition to other forms of disciplinary sanctions. Failure to pay fines may result in further disciplinary action;
   8. Restriction. A restriction upon a student’s or student organization’s privileges for a period of time may be imposed. This restriction may include, for example, denial of the ability to represent the institution at any event, ability to participate in institution or TBR sponsored travel, use of facilities, parking privileges, participation in extracurricular activities or restriction of organizational privileges;
   9. Probation. Continued enrollment of a student or recognition of a student organization on probation may be conditioned upon adherence to these regulations.  Any student or organization placed on probation will be notified in writing of the terms and length of the probation. Probation may include restrictions upon extracurricular activities or any other appropriate special condition(s). Any conduct in further violation of these regulations while on probationary status or the failure to comply with the terms of the probationary period may result in the imposition of further disciplinary action;
   10. Suspension: is the separation of a student or student organization from the institution for a specified period of time.  Suspension may be accompanied by special conditions for readmission or recognition;
   11. Expulsion. Expulsion entails a permanent separation from the institution. The imposition of this sanction is a permanent bar to the student’s admission to or the organization’s recognition by the institution.  A student or organization that has been expelled may not enter institution property or facilities without obtaining prior approval from an appropriate campus official with knowledge of the expulsion directive;
   12. Revocation of Admission, Degree, or Credential;
   13. Any alternate sanction deemed necessary and appropriate to address the misconduct at issue;
   14. Interim Involuntary Withdrawal or Suspension. As a general rule, the status of a student or student organization accused of violation of these regulations or institutional policies should not be altered until a final determination has been made in regard to the charges. However, interim involuntary withdrawal or suspension, pending the completion of disciplinary procedures, may be imposed upon a finding by the appropriate institutional official that the conduct or attempted conduct of the student poses a direct threat to the safety of any other member of the institution, its guests, property, or the student’s behavior is materially and substantially disruptive of the institution’s learning environment, or other campus activities.  In any case of interim involuntary withdrawal or suspension, the student, or student organization shall be given an opportunity at the time of the decision or as soon thereafter as reasonably possible to contest the suspension;
3. The president is authorized, at his or her discretion, to convert any sanction imposed to a lesser sanction, or to rescind any previous sanction, in appropriate cases.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.04 Disciplinary Sanctions.  To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Part 5 Traffic and Parking

Campus Traffic Regulations:  These regulations apply to all who drive motor vehicles on any part of the Cleveland State Community College properties.

1. General Vehicle Operation/Parking/Traffic Regulations
   1. The purpose of this policy is to facilitate the safe and orderly operation of college business and to provide parking facilities for this operation within the limitations of available space.
   2. The Campus Police Department is responsible for implementation and enforcement of this policy.
   3. The responsibility for locating a proper parking space rests with the operator of the motor vehicle.  Lack of space will not be considered a valid excuse for violating any provision of the parking policy.
   4. The college shall have no responsibility for loss or damage to any vehicle or its contents operated or parked on the CSCC campus.  All persons operating a vehicle on college property must be properly licensed operators.
   5. Pedestrians have the right-of-way at established pedestrian crossings.
   6. Under normal conditions the maximum speed limit on campus is 15 mph.
   7. Traffic control signs, devices and directions of Police and Security Officers must be obeyed.
   8. All persons operating vehicles are responsible for maintaining control of the vehicle, safe operations, and observance of traffic control signs, barriers, devices, and all personnel of the Campus Police Department.
   9. Operating a motor vehicle in any area other than a street or roadway intended for motor vehicles is prohibited.
   10. All motor vehicle related accidents must be reported to the CSCC Campus Police Department at (423) 472-7141, (423) 618-1720 or (423) 478-6236.  All vehicle break-ins or incidents should be reported immediately.
2. Registration of Automobiles/Permits/Decals:
   1. Parking permits are required for all Staff, Faculty, Adjunct Faculty, and Students and are issued by the CSCC Campus Police office located in the Student Center. Lost or stolen decals will be replaced without charge.
   2. Guest parking permits are available upon request at the Administration Building Front Desk or the CSCC Campus Police Department.
   3. CSCC handicap permits are available upon request. CSCC handicap parking decals are issued by the CSCC Campus Police Department, are for use on CSCC properties only, and are issued upon proper medical documentation being submitted to and approved by the Coordinator of Disabilities Support Services located in the George L. Mathis Student Center, Room U118.  CSCC temporary handicap permits are also available for medical reasons upon request and proper medical documentation and the approval of the Coordinator of Disabilities Support Services.
3. Parking Restrictions: Parking is restricted to authorized areas.
   1. Student parking is confined to areas designated as general parking.
   2. Visitor parking is confined to those areas designated as visitors parking.  Visitors are those individuals whom are not currently enrolled at CSCC.  Visitor Parking requires a Visitor Permit available at the Administration Building Front Desk or the Campus Police Department.
   3. Staff, Faculty, Adjunct Faculty, and Students should refrain from parking in visitor parking spaces and service vehicles spaces.
4. Violations: The following examples constitute violations of this policy.
   1. Parking:
      1. Parking in “no parking” or “loading” zones
      2. Parking in unauthorized area, to include grass, seeded or recreation areas, blocking or obstructing traffic, street, sidewalk, driveway, fire hydrant, building entrance or exit, another  vehicle, or trash dumpster.
      3. Parking where curbs or lines are painted yellow
      4. Parking in motorcycle space
      5. Blocking loading zone
      6. Blocking driveway, intersection or sidewalks
      7. Parking on grass
      8. Parking in visitor spaces without proper permit
      9. Parking in front of fire hydrants or fire lanes (Vehicle subject to immobilization and a city/state citation)
      10. Backing into angled parking spaces
      11. Parking in crosswalks
      12. Parking in handicap zone (Vehicle subject to immobilization and a city/state citation)
      13. Parking in reserved areas
      14. Parking in any parking space without decal
   2. Moving:
      1. Exceeding posted speed limit. (15 mph max.)
      2. Exceeding safe speed for conditions
      3. Failure to obey traffic control signal or sign
      4. Failure to obey traffic officer
5. Fines/Penalties
   1. All violation fines must be paid within fifteen (15) weekdays at the Bursar’s Office located in the Administration Building.  Do not send cash payments by mail.  Checks are to be written out to Cleveland State Community College.
   2. Parking Violation……………………………………………..$25.00
   3. Obstruction of Traffic………………………………………..$30.00
   4. Fire Hydrant…………………………………………………….$50.00 (TN Traffic Statute 55-8-160 (4))
   5. Handicap Violation………………………………………….$200.00 (TN Traffic Statute 55-21-108)
      Anyone who parks illegally in handicap designated parking areas is in violation of Tennessee Traffic Laws, “Unauthorized use of disabled parking space or handicapped permit” 55-21-108, and is subject to a Cleveland City Traffic Citation, State Citation, and Vehicle Immobilization (booting).  If a person’s vehicle has been immobilized, the CSCC Campus Police Department may be reached at 423-618-1720 for assistance.
6. Penalties
   1. A faculty or staff member who persists in violating these regulations (three or more violations in an academic term) or fails to pay a citation will be reported to their appropriate supervisor for disciplinary action.
   2. Students who persist in violating these regulations (three or more violations in an academic term) or who fail to pay fines will not be allowed to receive an official transcript, be subject to administrative and/or disciplinary actions, and not allowed to graduate.
   3. Cleveland State Community College Vehicle Immobilization Guidelines:  In regard to vehicles that are parked illegally in a parking space that is designated and marked as handicap, fire hydrant, or fire lane; or vehicles that may be impeding or obstructing the normal/natural flow of traffic, or blocking drive ways or cross walks upon any property owned or leased by Cleveland State Community College, CSCC Campus Police Officers are authorized to immobilize (boot) said vehicle and issue either a Campus or state citation. It is the officer’s discretion on which particular citation is issued.
      
      The issuance of state traffic citations will be in accordance with the Tennessee Traffic Law/Statute Titles 39, 54, & 55:
      1. 55-21-108 Unauthorized use of disabled parking space or handicap permit
      2. 55-21-105(d) Reciprocal Agreement Clause for out of state tags/placards
      3. 55-21-103(a)) Parent/Legal Guardian Clause for those disabled persons who do not hold a valid driver’s license.
      4. 55-8-160 Stopping, standing or parking prohibited in specific places:
         - (A) (2) Blocking Public or Private Drive Way,
         - (4) Fire Hydrant/Lane,
         - (5) Cross Walk,
         - (11) Obstructing Traffic Flow

Procedure:  Officers shall be absolutely certain that a vehicle is in fact in violation of CSCC parking rules and regulations or Tennessee Traffic Laws/Statutes before proceeding with the immobilization (booting) of said vehicle; if possible and logical (officer discretion), officers should endeavor to make contact with vehicle owner(s) and advise them that their vehicle is in violation of CSCC parking rules and regulations, as well as Tennessee Traffic Laws/Statutes, the nature of the violation, and that their vehicle is about to be immobilized (booted) and cited Campus Police Department officers unless moved immediately.

Upon the issuance of the state citation and the Campus Police Officer has indicated that he/she is finished, Officers are to remove the Immobilization device (boot) as well as the green sticker.

If CSCC Campus Police Officers are questioned at any time about the state citation that has been issued, they will refer the individual(s) to the Bradley County Court System advising that the court date is on the citation.

7. Parking Violation Appeals
   1. Students may submit an appeal, in writing, to the Student Parking Appeals Committee within fifteen (15) weekdays from issuance of the citation.  Forms may be picked up at the Information Desk, Business Office, the CSCC Campus Police Department, or on CougarNet and turned in to the Office of the Vice President for Student Services (U110a) or the Student Senate Office (U110C).
   2. The Student Parking Appeals Committee consists of the Vice President of Student Senate as chair and three (3) to five (5) students who volunteer and are approved by the Student Senate.  Committee members serve for an academic year.
   3. Student appeals are to be submitted and determined on the basis set forth in the written appeal document(s) submitted by the student.  The Appeals Committee meets every other week to study the appeals and vote to approve or deny all pending appeals.
   4. The student will be notified in writing of the committee’s decision.  If an appeal is successful, the Business Office will be notified.  If the fine already has been paid, a refund will be provided by the college in a timely manner.
   5. Students may submit an appeal from a decision of the Student Parking Appeals Committee to the President of the College within fifteen (15) days of the Committee’s decision.  The appeal shall be submitted in writing and must clearly state the basis for the appeal.  The President will consider the appeal based on the information provided by the student and the record of the decision from the Student Parking Appeals Committee, and will notify the student and the committee of his/her decision within ten (10) days from the receipt of the appeal.
   6. Staff, Faculty, and Adjunct Faculty may appeal a citation directly to the Office of Vice President of Finance and Advancement by submitting a Parking Appeal Form within (15) weekdays from the date of the citation.
   7. All employee appeals will be submitted directly to the Office of the Vice President of Finance and Advancement to be reviewed at their discretion. The result of the appeal will be delivered in writing from the Vice President of Finance and Advancement.
   8. If an appeal is successful, the Business Office will be notified.  If the fine already has been paid, a refund will be provided by the College in a timely manner.
   9. Staff, Faculty, and Adjunct Faculty may submit an appeal from  a decision of the Vice President of Finance and Advancement to the President of the College within fifteen (15) days of the decision.  The appeal shall be submitted in writing and must clearly state the basis for the appeal.  The President will consider the appeal based on the information provided by the employee and the record of the decision from the Vice President of Finance and Advancement, and will notify the employee and the Vice President of his/her decision within ten (10) days from the receipt of the appeal.
8. Special Occasions and Emergencies:  On special occasions (for example; athletic events, concerts, graduation exercises, etc.) and in emergencies, parking and traffic limitations may be imposed by the CSCC Campus Police Department as required by the conditions which prevail.
9. The institution reserves the right to tow any vehicle that is improperly parked.  Any fees associated with towing will be the responsibility of the owner of the vehicle.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.05 Traffic and Parking. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12

Part 6 Disciplinary Procedures

1. General:  Cleveland State Community College, in the implementation of TBR regulations pertaining to discipline and conduct of students, insures the constitutional rights of students by affording a system of constitutionally and legally sound procedures which provide the protection of due process of law.
2. Institutional Procedures:  For matters not subject to the requirements of UAPA, the Vice President for Student Services (VPSS), or designee, is responsible for initiating disciplinary action against any student.
   • Where alleged misconduct of any student is believed to be of such a nature to require the imposing of any disciplinary sanction, it should be brought to the attention of the office of the Vice President for Student Services. 
   • The VPSS or designee shall inform the student, in person if possible, of the charges against him/her and proceed to gather information concerning the case including, but not limited to, interviews with all relevant parties (accused, accuser, and possible witnesses).
   • The VPSS or designee shall review the evidence, determine whether there appears to have been a violation of the College regulations and, if so, decide upon a proper disciplinary sanction within five (5) class days.
   • Following completion of the investigation, the VPSS or designee may: (a) determine that there is an insufficient basis, in fact, and dismiss the matter; (b) conclude that there is a sufficient factual basis for discipline and that discipline less than suspension or expulsion or removal of the college privileges would be appropriate; or (c) conclude that there is a sufficient factual basis for discipline and that discipline, including the possibility of suspension or expulsion or removal of college privileges, would be appropriate.
   • The student will be notified of the conclusion of the VPSS or designee, and the proposed sanction. The student shall be informed of his/her right to accept the VPSS or designee’s decision and/or the right to a hearing before the Student Disciplinary Committee.  In cases where suspension or expulsion are proposed as sanctions, the student shall additionally be notified, in writing, that he/she may request either a hearing conducted pursuant to UAPA (Uniform Administrative Procedures Act) or a hearing before the Student Disciplinary Committee.  The student, after notice, may elect to waive the right to either, or both, a Student Disciplinary Committee hearing, and/or a UAPA hearing.  Failure to elect a hearing shall constitute waiver.
3. Hearings before the Student Disciplinary Committee.
   1. The following procedures shall apply:
      1. The Student Disciplinary Committee is a standing committee of Cleveland State Community College composed of students and faculty. The Student Disciplinary Committee is comprised of: One (1) faculty member from each academic department selected by the Faculty Senate, the President of the Student Senate, four (4) students selected by the Student Senate, the Vice President for Student Services (ex officio), and the President of the College (ex officio).
      2. The accused student shall be informed in writing of the date, time, and place of the hearing, not less than five (5) working days prior to the day of the hearing. The Student Disciplinary Committee shall afford the student a hearing within twenty (20) days after receipt of the case.
      3. All hearings shall be closed unless the student requests an open hearing in writing.
      4. The VPSS or designee shall read the charges and present the results of the investigation.
      5. The student shall be given an opportunity to respond to the evidence against him/her. He/she shall have an opportunity to present his/her position, make such admissions, denials, or explanations as he/she thinks appropriate and testify or present such other evidence as is available to him/her. The technical rules of evidence normally followed in civil and criminal trial shall not apply.
      6. The student may be accompanied by an advisor whose participation shall be limited to advising the student and shall not include representing the student.
      7. The student shall have the right to call witnesses on his/her behalf and the right to hear and question the witnesses against him/her.
      8. Members of the Committee shall have the right to ask questions.
      9. All evidence upon which the decision is made shall be presented at the proceedings before the Committee.
      10. After all the presentations of evidence and testimony, the Committee shall retire to discuss the case and render a decision.
      11. The student shall be notified of the decision, in writing, within five (5) days of the hearing and shall be advised of his/her right to appeal the decision of the Student Disciplinary Committee to the President of the College.  The appeal shall be submitted in writing and must clearly state the basis for the appeal.   The President will consider the appeal based on the information provided by the student, as well as the record of the proceedings and decision from the Student Disciplinary Committee, and will notify the student and the Committee of his/her decision within ten (10) days from the receipt of the appeal.
4. Contested Case Procedure: All cases which may result in: (a) suspension or expulsion of a student from the institution for disciplinary reasons or (b) revocation of registration of a student organization, are subject to the contested case provisions of the Uniform Administrative Procedures Act (UAPA), T.C.A. §4-5-301 et seq., and shall be processed in accord with the Uniform Contested Case procedures adopted by the Board of Regents unless the student or organization, after receiving written notice, waives those procedures and elects to have the case disposed of in accord with institutional procedures or waives all right to contest the case under any procedure.  These procedures shall be described in the institution’s policy.  The Vice President for Student Services has the authority and responsibility for coordination and administration of cases involving students that may be subject to the Uniform Administrative Procedures Act.

For cases which may result in Interim Involuntary Withdrawal or Suspension, the institution must incorporate the guidelines set forth herein at (4) in its decision-making processes.

1. Interim Involuntary Withdrawal or Suspension Hearings:  Hearings conducted with regard to interim involuntary withdrawals or suspensions imposed prior to or pending the outcome of a disciplinary investigation or proceeding shall be conducted consistent with the minimum requirements of due process applicable to an institutional hearing, taking into account the need for a timely hearing.  The evidence presented at the hearing shall be limited to that which is relevant to the basis asserted for imposition of the interim involuntary withdrawal or suspension.
   1. In determining whether a student should be involuntarily withdrawn or suspended for threatening or disruptive conduct, the institution shall consider the nature, duration, severity, and probability of the threat posed and/or the disruption caused by a student, relying on the best available objective evidence and, if applicable and obtainable, the most current medical evidence.
   2. The institution shall also determine whether reasonable modifications of its policies, practices, or procedures could sufficiently mitigate the risk.
   3. Absent exigent circumstances creating an imminent risk or harm, the assessment will be made prior to a decision to involuntarily withdraw or suspend based on the threat he or she poses to others.
   4. If exigent circumstances warrant the immediate removal of a student from the institution, the student will receive, at a minimum, notice and an initial opportunity to present evidence immediately after being placed on involuntary withdrawal and the opportunity to initiate full due process within thirty (30) days of the removal.
   5. All matters involving allegations of impermissible discrimination, harassment, or retaliation will be governed by the procedures outlined in TBR Guideline P-080 Subject: Discrimination and Harassment - Complaint and Investigation Procedure and/or an institutional policy that reflects the requirements of that Guideline.
   6. The VPSS will convene as many members of the Student Disciplinary Committee as may be assembled within two (2) business days of the notification of summary suspension to hear the student’s appeal. A minimum of three (3) voting members of the committee must be present to hear the student’s appeal.
   7. The Student Disciplinary Committee will apply the same procedures for interim suspension hearings as those used by the committee for other hearings described in Part 6, section (3)(a) of this policy.
   8. The president of the college is authorized, at his or her discretion, to subsequently convert any finding or sanction imposed to a lesser finding or sanction, or to rescind any previous finding or sanction, in appropriate cases.

This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.06 Disciplinary Procedures and due Process. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11.  Effective: 1/29/12.

Approved by President’s Cabinet: November 7, 2011; January 8, 2013
Revised by Tennessee Board of Regents: March 29, 2012

Revised by Tennessee Board of Regents: June 19, 2015

Reviewed/Approved by Office of Academic Affairs and Office of General Counsel, Feb. 15, 2016

Approved by President’s Cabinet: May 3, 2016

Approved by President’s Cabinet: March 21, 2018

Approved by President’s Cabinet: February 5, 2020

General Prohibition against Discrimination, Harassment and Sexual Misconduct
Policy No. 7:01:00:00

1. General Policy

It is the intent of Cleveland State Community College that no individual shall be discriminated against on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a covered veteran, genetic information, and any other category protected by federal or state civil rights law. In promulgating this policy statement it is the College’s intent to fully comply with Executive Order 11246, as amended; the Rehabilitation Act of 1973; Americans with Disabilities Act of 1990; the Vietnam Era Veterans Readjustment Act of 1974, as amended; the Equal Pay Act of 1963, as amended; the Age Discrimination in Employment Act of 1967, as amended the Age Discrimination Act of 1975; the Pregnancy Discrimination Act, Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act as amended, Title IX of the Education Amendments of 1972, §485(f) of the HEA, as amended by §304 of the  Violence Against Women Reauthorization Act of 2013, the regulations implementing these  Acts found at 34 CFR §668.41, §668.46, and Appendix A to Subpart D of Part 668; and Sections 799A and 845 of the Public Health Service Act and Regulations issued pursuant thereto found at 45 CFR Parts 83 and 86, as well as all applicable state statutes and all regulations promulgated pursuant thereto.

The purpose of this policy is to supplement Board Policies 2:02:10:01, 5:01:02:00, 6:01:00:00, 6:02:00:00, 6:03:00:00 and TBR Guideline P-080.

All students and employees are subject to this policy. Any faculty member, student or staff found to have violated this policy by engaging in behavior constituting discrimination or harassment will be subject to disciplinary action which may include expulsion, termination or other appropriate sanction.

All students and employees are to be knowledgeable of policies and guidelines concerning discrimination and harassment. All students and employees must promptly report to the Title IX/EEO Coordinator, any complaint or conduct which might constitute harassment, whether the information concerning a complaint is received formally or informally. Failure to do so may result in disciplinary action up to and including expulsion, termination or other appropriate sanction.

All students and employees are required to cooperate with investigations of alleged discrimination or harassment unless otherwise provided by law. Failure to cooperate may result in disciplinary action up to and including termination. Students are also required to cooperate with these investigations. Failure to do so may result in disciplinary action up to and including expulsion, termination or other appropriate sanction.

Because Cleveland State Community College takes its responsibilities in this area seriously, it provides periodic training and education to employees and students regarding conduct that could violate this policy. All employees and students are expected to participate in such education and training. Further, all employees and students are encouraged to engage in reasonable, necessary, and safe bystander intervention to prevent and discourage all types of discrimination and harassment.

2. Applicable Policies and Procedures

Complaints of sex discrimination or sexual harassment by or against students, faculty or staff shall be governed by Cleveland State Community College Policy 7:02:00:00, 7:03:00:00, and 7:04:00:00. Complaints of sexual misconduct shall be governed by Cleveland State Community College Policies 7:02:00:00, 7:03:00:00, and 7:05:00:00. All other complaints of discrimination shall be governed by Cleveland State Community College Policies 7:01:00:00, 7:03:00:00, and 7:04:00:00.

Sex Discrimination, Sexual Harassment or Sexual Misconduct
Policy No. 7:02:00:00

1. General Policy

It is the intent of Cleveland State Community College that the institution shall fully comply with Title IX of the Education Amendments of 1972, §485(f) of the HEA, as amended by §304 of the Violence Against Women Reauthorization Act of 2013, the regulations implementing these  Acts found at 34 CFR §668.41, §668.46, and Appendix A to Subpart D of Part 668; and Sections 799A and 845 of the Public Health Service Act and Regulations issued pursuant thereto found at 45 CFR Parts 83 and 86. The policies in this area are adopted to address such compliance.

2. Definitions

For purposes of this policy area the following definitions shall apply:

1. Sex Discrimination is treating someone less favorably because of that person’s sex, sexual orientation or gender identity/expression.
2. Sexual Harassment is conduct based on a person’s sex, sexual orientation or gender identity/expression that:

1. Adversely affects a term or condition of an individual’s employment, education, participation in an institution’s activities or living environment;
2. Has the purpose or effect of unreasonably interfering with an individual’s employment or academic performance or creating an intimidating,  hostile, offensive or abusive environment of the individual; or
3. Is used as a basis for or a factor in decisions that tangibly affect that individual’s employment, education, participation in an institution’s activities or living environment.

3. Sexual Misconduct for purposes of this policy area includes dating violence, domestic violence, sexual assault, and stalking, as they are defined in TBR Policy 6:02:00:00.

3. Applicable Policies and Procedures

Complaints of sex discrimination or sexual harassment by or against students, faculty or staff shall be governed by Cleveland State Community College Policy 7:02:00:00, TBR Policy 7:02:00:00 and TBR Guideline P-080.   Complaints of sexual misconduct shall be governed by Cleveland State Community College Policy 7:03:00:00 and TBR Policy 7:03:00:00.

Sex Discrimination and Sexual Harassment
Policy No. 7:03:00:00

Purpose

It is the intent of Cleveland State Community College that the institution shall fully comply with Title IX of the Education Amendments of 1972, Sections 799A and 845 of the Public Health Service Act and Regulations issued pursuant thereto (45 C.F.R. Parts 83 and 86), and Title VII of the Civil Rights Act of 1964 as amended. The following policy and procedures are adopted by the College to facilitate such compliance.

Policy/Guideline

Cleveland State will follow the guidance of TBR Policy 6.02.00 - Sex Discrimination and Sexual Harassment

Approved by President’s Cabinet:  January 22, 2020

Revised by President Cabinet: September 10, 2020 - This policy is conditionally approved by the President’s Cabinet as directed by TBR, until such time as the required policy review has taken place.

Discrimination and Harassment
Policy No. 7:04:00:00

1. Purpose

The purpose of this policy is to supplement TBR Board Policies 2:02:10:01, 5:01:02:00, 7:01:00:00, 7:02:00:00, 7:03:00:00 and TBR Guideline P-080, and to implement Cleveland State Community  College Policies 07:01:00:00 and 07:02:00:00, relative to the orderly resolution of allegations of discrimination or harassment on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation/gender identity/expression, disability, age as applicable, status as a covered veteran, genetic information and any other category protected by federal or state civil law.

Fair and prompt consideration shall be given to all allegations in accordance with the procedures set forth below. These procedures may be utilized by any person on the Cleveland State campus including employees, applicants for employment, or students who believes he or she has been subjected to discrimination or harassment. Former employees or students may file allegations concerning conduct which took place during the time of employment or enrollment provided the allegation is timely filed pursuant to Section IV of this policy and the conduct has a reasonable connection to the institution.

2. Procedures

3. Cleveland State will follow the TBR Guideline P 080 - Discrimination and Harassment Complaint and Investigation Procedures

Approved by President’s Cabinet:  January 22, 2020

Revised by President Cabinet: September 10, 2020 - This policy is conditionally approved by the President’s Cabinet as directed by TBR, until such time as the required policy review has taken place.

Sexual Misconduct
Policy No. 7:05:00:00

Purpose: 

This policy is intended to provide a single, easily accessible and user-friendly document for students, employees, and others affected by sexual misconduct to find information regarding the rules and procedures of Cleveland State Community College related to the offenses defined herein.

Policy

Cleveland State will follow the guidance of TBR Policy 6.03.00 - Sexual Misconduct

As required by the referenced policy, Cleveland State Community College identifies the available reporting parties and resources:

Title IX/EEO Coordinator:

Willie Thomas
Assistant to the President for Equity and Inclusion
D. F. Adkisson Administration Building, Room 107
(423-473-2397
(423) 478-6257 fax
wthomas01@clevelandstatecc.edu

              On-line Resources:

• http://tncoalition.org/ - State Coalition Against Rape
• http://tncoalition.org/ - State Coalition Against Domestic Violence
• http://www.thehotline.org/ - Website for LGBTQ survivors of sexual or domestic violence and minority women survivors of sexual or domestic violence
• http://www.pandys.org/malesurvivors.html - Website for male survivors
• http://www.rainn.org  - Rape, Abuse and Incest National Network
• https://www.justice.gov/ovw/sexual-assault - Department of Justice
• http://www2.ed.gov/about/offices/list/ocr/index.html - Department of Education, Office of Civil Rights

              Approved by President’s Cabinet:  January 22, 2020

              Revised by President Cabinet: September 10, 2020 - This policy is conditionally approved by the President’s Cabinet as directed by TBR, until such time as the required policy review has taken place.

Use of Student Government Activity Fees
Guidance Letter B-050

The student government activity fee is collected pursuant to Tennessee Board of Regents Guideline B-060: Fees, Charges, Refunds, and Fee Adjustments. A referendum question to change from two separate fees (A $6 per semester Student Activity Fee and a $6 per semester Student Government Fee) to a single $20 per semester Student Government Activity Fee was approved by student body vote and unanimously endorsed by the Student Senate in Fall Semester 2014, and approved by the Tennessee Board of Regents in March 2015.

Revenues collected through the Student Government Activity Fee are to be used for the following purposes:

• Support programs and services offered through the Student Activities Office
• Provide funding for college Commencement Ceremonies
• Provide funding for major college events for students (including but not limited to events such as Freshmen Connection, Octoberfest, and Student Awards Night)
• Support recognized student organizations by providing funding for their regular programming needs
• Provide funds for Student Senate (including scholarships for Senate President and Vice President) to enhance that organization’s ability to deliver services to students
• Provide funds for other campus offices and departments to use for co- and extra-curricular activities for students
• Provide additional scholarships to college students

1. Definitions

The following definition shall be applicable to these guidelines:

1. Eligible Student Organizations:  Any organization recognized by Cleveland State Community College in accordance with the procedure set forth in college policy is eligible to request student government activity funds.  No organization under any sanction from the college for any reason or which otherwise fails to meet at all times all the initial requirements for college recognition established by college policy shall be an eligible organization.  Additionally, an organization found to have abused or misapplied student government activity funds or which violated any procedures or regulations applicable thereto may be found not to be an eligible organization if so ordered by the Student Government Activity Fee Budget Committee (SGABC).

2. Annual Budget and Appropriations

1. The Student Government Activity Fee Budget Committee (SGABC) exists as a subcommittee of the college’s Student Life Committee for the purpose of recommending to the Vice President for Student Services (VPSS) the annual budget and allocations of funds from the Student Government Activity Fee.  This committee shall consist of seven members:  four (4) students recommended by the Student Senate, one (1) staff member from the Student Life Committee, one (1) faculty member from the Student Life Committee, and the Coordinator of Student Activities, who serves as chairperson of the subcommittee. 

2. The Vice President for Student Services (VPSS) shall establish the Annual Budget and allocations for the Student Government Activity Fee based on the recommendations of the Committee, and shall be responsible for administering that budget in accordance with institutional procedures and in consultation with the Student Senate and the Student Life Committee.

3. Process for receiving requests for funds from Student Government Activity Fees:

1. Each year in March, the Coordinator of Student Activities shall notify all college students and employees of the process for requesting funding from Student Government Activity Fees for the following year.  This notification shall include instructions on making requests and any applicable deadlines.
2. The Coordinator shall convene the SGABC no later than April 15 of each year to review requests, and shall ensure that the committee completes the review process and makes recommendations for budget and allocations to the VPSS no later than April 30.
3. All applications must be made on the appropriate form supplied by the Coordinator of Student Activities and contain all information requested therein;
4. The SGABC and the Coordinator of Student Activities may develop reasonable additional procedures relative to receiving and/or processing applications for student government activity fee funds within the requirements of these guidelines;
5. An eligible student organization may appeal the denial by the SGABC for student government activity fee funds to the VPSS.  There shall be no appeal from a decision by the VPSS to deny the applications for funds to an eligible student organization.  The VPSS will hear any written appeal filed within three days of notification of denial by the Budget Committee.  Appeals should be filed in the Office of the VPSS.
6. If funds are available, the Coordinator of Student Activities shall solicit requests for funding again in September and convene the SGABC if needed to consider additional requests for the current budget year.
7. Requests for funds may be made at any time during the year, if funds are available.  

4. General Guidelines for Budget and Allocations

1. A minimum of 20% of total funds anticipated should be allocated for Commencement Ceremonies.
2. Because the Student Government Activities Fee is paid by current students, every effort should be made to allocate all available funds each year.  
3. Allocations for recognized student organizations shall be made in accordance with procedures established by the Student Activities Office in consultation with the Student Life Committee.  Each recognized student organization shall receive an equal minimum amount of funds for general operating and programming purposes, and may earn additional funds through a “club rewards program” administered by the Student Activities Office.  The club rewards program shall be based on college and community service performed by the organization as well as participation by the organization in Student Senate and other student programs and activities.
4. Funds designated for use for Student Activities shall be administered by the Coordinator of Student Activities. 
5. Funds designated to assist eligible student organizations shall be administered by the Coordinator of Student Activities and the Vice President for Student Services. 
6. The SGABC may develop additional reasonable criteria to be considered in awarding funds.  Additionally, the Committee shall develop procedures relative to the receiving of applications for and the awarding of student government activity fee funds.  Copies of these criteria and procedures will be available from the Coordinator of Student Activities.

5. Regulations on Use of Student Government Activity Fees

1. No student government activity fee funds shall be used by any person or eligible student organizations for the personal benefit of any of its members, other persons or another organization;
2. Student government activity fee funds shall not be used to establish petty cash funds;
3. Student government activity fee funds shall not be used to finance, support or influence voting on any issue currently on a college, local government, state government, or federal government election ballot.  Additionally, such funds shall not be used in any manner to influence public opinion or legislation;
4. If an organization uses Student Government Activity Fee funds toward any fundraising activity, the organization must return, at the end of the activity, those SGAF funds which were approved for the activity. This does not apply to student organizations using their basic allotment of “club funds” for any given year. In the event that a fundraising event does not yield any funds beyond those which were allotted, the organization will not be required to return any funds to the SGAF. Under no circumstances shall any profit from a program funded in whole or in part by student government activity fee funds be donated to any individual or organization, regardless of whether or not the donee is an on-campus or off-campus entity or is of a charitable nature;
5. All eligible student organizations receiving funds from the student government activity fee are subject to the regulations and auditing procedures set forth by the student handbook, college procedures, and the rules of the Tennessee Board of Regents.              
6. All ticket sales for a program funded in whole or in part by student government activity fee funds must be conducted through the student activities office, unless the organization is exempted from this requirement in writing in advance by the Vice President for Student Services;
7. Each organization must complete a program evaluation and expenditure report within ten class days of the completion of a program in which student government activity fee funds were used and deliver it to the Coordinator of  Student Activities;
8. Any organization which is found by the SGABC to have abused or misapplied student government activity fee funds may be ineligible for any further allocations of funds during the remaining portion of the current funding year.  Additionally, the SGABC may find the organization ineligible to receive student government activity fee funds during the next succeeding full funding year.  After this period, an organization may be considered an eligible student organization by the SGABC upon finding that the organization and its members/officers are of sufficient integrity to again properly manage student government activity fee funds.

Source:  TBR Guideline B-060
Revised:  January 1, 1993; March 17, 1994; Approved by President’s Cabinet May 5, 2015; Revised October 30, 2015; Approved by President’s Cabinet November 17, 2015.